Can this form be signed electronically?

Yes. Electronic signatures are legally effective under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted. Confirm the registrar accepts e-signed submissions and capture an auditable record of intent and attribution.

Are notarization or witnesses required?

Typically not for AS9100 submissions, but some supporting corporate documents may require notarization. Remote Online Notarization (RON) rules vary by state; verify with the notary commission.

What supporting documents should I attach?

Include QMS manuals, process maps, recent internal audit summaries, corrective action records, and calibration evidence. Registrars may request specific records during document review or on-site audit.

Who must sign the form?

An authorized corporate signatory should sign—someone with authority to bind the organization. Legal or compliance teams typically verify signer authority and may require board or executive delegation documentation.

How do I correct errors after submission?

Contact the registrar immediately. Minor administrative errors usually require a corrected signed form and a short explanatory cover note; substantive scope changes may require additional assessment or a supplementary audit.

How long should I keep the completed form?

Retain the form and supporting evidence for the life of the certificate and beyond per retention policies; federal and industry rules often set minimums (see retention guidance above).

Electronic Signature
Templates
Miscellaneous
AS9100 Certification Form

AS9100 Certification Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

AS9100 Certification Agreement and Certification Form

Recitals

WHEREAS, Client Name: , operates a quality management system for aerospace products and services within the scope described herein; and

WHEREAS, Certification Body Name: , is an accredited third-party certification body authorized to assess compliance to AS9100 requirements and to issue certifications where conformity is demonstrated; and

WHEREAS, the parties desire to set forth the terms under which the Certification Body will assess, certify, and maintain the Client's certification to the AS9100 standard.

Organization Information

Registered Business Name Business Address Primary Contact Contact Email / Phone

Scope of Quality Management System

The Client requests certification for its Quality Management System as applied to the following scope. The Certification Body will assess conformity of the documented QMS to the AS9100 standard within this defined scope.

Certification Criteria and Audit

Standard Version: Certificate Number (if assigned):

Initial Audit Date: Surveillance Frequency (months):

Audit Findings Summary (required prior to certification issuance):

Payment Terms

Certification Fee (Total) Payment Schedule Late Payment Fee

Term and Termination

Certification Period Commencement Date: Certification Period Expiry Date:

Either party may terminate this Agreement for material breach upon written notice delivered to the other party. Notice Period (days):

Termination for convenience is permitted only where otherwise agreed in writing and any outstanding fees for services performed up to termination shall remain payable within the agreed payment terms.

Confidentiality

Each party shall treat as confidential all information disclosed by the other party that is marked confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. Confidential information shall not include information that is or becomes generally known to the public other than through breach of this Agreement, or that is required to be disclosed by law or by an accredited oversight body.

The Certification Body may disclose limited certification information (certificate number, scope, issue and expiry dates, and certification status) to accreditation bodies or oversight entities as required by accreditation rules; such disclosures shall be limited to the minimum required.

Limitations, Liability and Non-Transferability

Certification attests that the Client's QMS conforms to the AS9100 standard at the time of assessment; it does not guarantee product acceptance, conformance of individual products, or compliance with regulations. Certification is non-transferable and is limited to the organization and scope identified in this document.

The Certification Body's liability for claims arising from this Agreement shall be limited to direct damages and capped at the total fees paid to the Certification Body under this Agreement for the twelve months preceding the claim. Neither party shall be liable for consequential or punitive damages except to the extent required by applicable law.

Certification Issuance and Maintenance

Upon satisfactory demonstration of conformity, the Certification Body will issue a certificate identifying the scope, certificate number, issue date, and expiry date. Certificate Issue Date: Certificate Expiry Date:

Continued validity of certification is contingent upon successful surveillance audits, timely corrective action to address nonconformities, and payment of applicable fees.

Representations and Warranties

Each party represents that it has full corporate power and authority to enter into this Agreement, that the person signing on its behalf is authorized to bind the party, and that performance of the Agreement will not violate any applicable law or third-party obligation.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of law principles.

Entire Agreement

This Agreement, including attachments and any referenced audit reports, constitutes the entire understanding between the parties with respect to the subject matter and supersedes all prior agreements and understandings, written or oral. Any amendment must be made in writing and signed by authorized representatives of both parties.

Miscellaneous Provisions

If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect. Notices required under this Agreement shall be in writing and delivered to the primary contact addresses provided above.

Certification Details (To be completed by the Certification Body)

Final Certification Determination

Certificate Number:

Authorized by (Name & Title):

Certification Body:

By:

Date:

Client Organization:

By:

Date:

What the AS9100 Certification Form Is and when it’s used

The AS9100 Certification Form documents an organization’s compliance with the AS9100 aerospace quality management requirements and summarizes the scope of a certified Quality Management System (QMS). It is used by suppliers, manufacturers, and subcontractors to request initial certification, notify a registrar of scope changes, or support surveillance and recertification audits. Typical entries include legal entity details, facility locations, processes in scope, key quality contacts, and references to related procedures and records that auditors and contracting authorities review.

Why a formal AS9100 Certification Form matters for aerospace suppliers

A completed, accurate form clarifies certification scope, streamlines audits, and documents evidence required by registrars and prime contractors. It reduces ambiguity in supplier qualification, supports contractual compliance, and makes surveillance and recertification cycles more predictable.

Who typically prepares and reviews this form

Final review is usually by an authorized signatory responsible for corporate commitments and for maintaining audit evidence.

Quality Manager responsible for QMS documentation and audit responses.
Compliance Officer or Regulatory Affairs who verifies contractual and regulatory alignment.
Operations or Plant Manager who confirms process scope and facility details.

Core components every professional AS9100 Certification Form includes

A complete form groups administrative details, scope, system references, evidence pointers, signature blocks, and change history so registrars and customers can evaluate compliance quickly.

Administrative Data

Legal name, DBA, company identifiers, and primary contact for registrar communications and certificate issuance.

Scope Statement

Concise description of products, services, processes, and site boundaries covered by the AS9100 certification.

QMS References

List of key procedures, controlled documents, and record locations that demonstrate compliance with AS9100 clauses.

Evidence Summary

Pointers to objective evidence such as process maps, training records, and inspection reports used during audit verification.

Signature Block

Authorized signatory name, title, date, and statement confirming accuracy and corporate authority to certify scope.

Change Log

Record of updates to scope, site addresses, or corrective actions, with dates and approver initials.

Essential data fields to collect

Company Name: Exact legal entity name

Site Address: Street, city, state, ZIP

Scope: Products/services in scope

QMS Contact: Name and business email

Certificate Number: If applicable

Signature Date: MM/DD/YYYY format

Step-by-step: completing an AS9100 Certification Form

Follow a deliberate sequence to reduce errors and speed registrar review.

01

Compile documents: Gather QMS procedures, process maps, and records supporting scope.
02

Populate form: Enter legal name, site details, scope, and contact information.
03

Internal review: Quality and operations confirm accuracy before signature.
04

Submit to registrar: Send signed form and supporting evidence per registrar instructions.

Configuring an online AS9100 form workflow

Standard workflow settings reduce signer friction and capture the audit trail auditors expect.

Field	Configuration
Authentication	Email verification \| optional SMS or 2FA
Signer Order	Sequential routing to quality then executive
Conditional Fields	Show site-specific fields only when selected
Audit Trail	Capture IP, timestamp, and signer actions

Where to submit the completed AS9100 form

Choose the registrar or contracting authority destination based on the purpose of the submission.

Registrar Portal: Upload signed form and evidence directly to the certification body.
Email to Registrar: Send signed PDF to registrar contact when portal upload is unavailable.
Customer Submission: Provide form to prime contractor for supplier approval processes.
Internal Archive: Store signed form with QMS records for audit reference.

Digital and distribution requirements for eSubmission

Ensure chosen platforms meet any customer or registrar requirements for evidence retention, authentication strength, and exportable audit logs.

Formats Supported: PDF/A or PDF with embedded audit trail
Integrations: Common connectors: CRM, ERP, cloud storage
Authentication Options: Email link, SMS code, or stronger 2FA

Typical timelines and scheduling expectations

Certification-related timing varies by registrar but follows common industry cycles and audit windows.

Initial Certification Window:

Schedule 4–12 weeks for document review and on-site audit preparation.

Surveillance Audits:

Annual surveillance audits typically occur each year after initial certification.

Recertification Interval:

Full recertification audit usually every 36 months.

Scope Change Review:

Allow 2–6 weeks for registrar evaluation of scope modifications.

Document Submission Lead Time:

Provide signed forms and evidence at least 10 business days before audit.

Common errors that delay certification processing

Incomplete scope descriptions that omit product lines or excluded processes, causing registrar clarification requests.
Mismatched entity names or addresses between form and corporate records, blocking certificate issuance.
Missing supporting evidence such as recent internal audit reports, calibration records, or training logs.
Using unsigned or improperly dated forms, which require re-execution and extend review time.

Consequences and risks of incorrect or incomplete forms

Certification Denial: Registrar may refuse certification

Nonconformity Findings: Additional corrective actions required

Contract Impacts: Loss of supplier eligibility

Audit Delays: Extended review and re-audit cycles

Reputational Risk: Customer confidence may decline

Administrative Costs: Extra time and expense to remediate

Typical eSignature platform pricing and capabilities for form execution

Comparison of common vendor starting prices and key capabilities relevant to secure electronic completion and submission of certification forms.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Frequently asked questions about the AS9100 Certification Form

Answers to common procedural, legal, and technical questions encountered when preparing or submitting the form.

Need help? Contact support

Can this form be signed electronically?
Yes. Electronic signatures are legally effective under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted. Confirm the registrar accepts e-signed submissions and capture an auditable record of intent and attribution.
Are notarization or witnesses required?
Typically not for AS9100 submissions, but some supporting corporate documents may require notarization. Remote Online Notarization (RON) rules vary by state; verify with the notary commission.
What supporting documents should I attach?
Include QMS manuals, process maps, recent internal audit summaries, corrective action records, and calibration evidence. Registrars may request specific records during document review or on-site audit.
Who must sign the form?
An authorized corporate signatory should sign—someone with authority to bind the organization. Legal or compliance teams typically verify signer authority and may require board or executive delegation documentation.
How do I correct errors after submission?
Contact the registrar immediately. Minor administrative errors usually require a corrected signed form and a short explanatory cover note; substantive scope changes may require additional assessment or a supplementary audit.
How long should I keep the completed form?
Retain the form and supporting evidence for the life of the certificate and beyond per retention policies; federal and industry rules often set minimums (see retention guidance above).

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now