Can an Assignment of Deed be signed electronically?

Yes in most cases: ESIGN (15 U.S.C. ch. 96) and UETA permit electronic signatures for contracts and assignments unless a specific statutory exception applies. Verify the county recorder and any lender requirements before relying solely on an electronic signature.

Is notarization always required to record an assignment?

Most counties require a notarized acknowledgment to accept recording. The notary confirms the signer’s identity; some states also require witness signatures. Check the local recorder’s submission rules before recording.

Can I use Remote Online Notarization (RON)?

RON is permitted in many states that have permanent RON laws, provided identity proofing, audio-video recording, and retention requirements are met. Confirm the state notary statutes and county recorder acceptance for RON-signed assignments.

What if the assignor’s name differs from the deed?

Name mismatches can impede indexing and title searches. Use verified legal names; attach documents proving the connection (e.g., corporate articles, merger documents) to clarify continuity of title.

Where should I record the Assignment of Deed?

Record the assignment in the county recorder or land records office where the property is located. Recording provides public notice and affects priority among subsequent purchasers or lienholders.

How do I correct a recorded assignment?

If errors exist, prepare a corrective instrument (e.g., corrective assignment or affidavit) signed and notarized as required, and re-record it referencing the original assignment instrument number.

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Assignment of Deed

Assignment of Deed

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

What an Assignment of Deed Is and when it’s used

An Assignment of Deed is a legal instrument that transfers the assignor’s interest in a recorded deed, mortgage, or other real property right to an assignee. It documents the change of ownership or beneficial interest and is commonly used when a creditor, servicer, investor, or property owner transfers rights without executing a new deed of conveyance. The Assignment of Deed typically includes identifying information for both parties, a reference to the original deed or mortgage, the effective date, and any consideration. Recording at the county recorder protects title notice; requirements vary by jurisdiction.

Why an Assignment of Deed matters for property records

An Assignment of Deed creates a public record of who holds rights to a deed or mortgage interest, protecting priorities and notice for subsequent purchasers or lienholders.

Who typically prepares and relies on an Assignment of Deed

Common users include lenders, loan servicers, investors, title companies, and real estate attorneys who need a clear chain of title.

Lenders and servicers: Record assignment to show transfer of mortgage servicing or note ownership.
Title companies: Use assignment to update title commitments and clear title defects for closings.
Real estate attorneys: Draft and review language to ensure enforceability and conformity with local recording standards.

Essential elements to include in a professional Assignment of Deed

A complete assignment reduces recording rejections and post-closing disputes by referencing the original instrument and stating parties, consideration, and effective date.

Parties

Full legal names of assignor and assignee exactly as in official records.

Reference

Book, page, or instrument number and recording county for the original deed or mortgage.

Consideration

Amount or statement of nominal consideration; include currency if applicable.

Effective Date

Date the assignment takes effect; impacts priority and notice.

Signature Block

Signature lines for authorized signatories and printed names/titles.

Notary Acknowledgment

Notary block that conforms to the recorder’s required form for the jurisdiction.

Key information fields required on the Assignment of Deed

Assignor: Full legal name

Assignee: Full legal name

Original Instrument: Book/Page or Instrument #

Property Description: Legal description or parcel ID

Effective Date: MM/DD/YYYY format

Notary: Acknowledgment block

Step-by-step: preparing and recording an Assignment of Deed

Follow these sequential steps from drafting to recording to preserve chain of title and reduce the chance of rejection by the recorder.

01

Draft Document: Prepare assignment with full references to original deed or mortgage.
02

Verify Parties: Confirm legal names and authority to assign the interest.
03

Sign and Notarize: Execute before a notary or follow RON rules if allowed by state.
04

Record: File with the county recorder where the property is located.

Overview of the typical assignment workflow

This workflow shows core actions from creation to delivery of recorded proof of assignment.

Create: Draft assignment referencing instrument identifiers.
Authorize: Obtain corporate or personal authority to sign.
Authenticate: Notarize in-person or via approved RON method.
Record and Distribute: Record at county and deliver recorded copy to stakeholders.

Practical settings for digital completion and routing

When building a digital workflow, configure roles, authentication, and post-signing steps to match recording and corporate governance needs.

Field	Configuration
Signer Roles	Assign 'Assignor' and 'Assignee' roles with contact emails
Authentication	Use email link or SMS code; use stronger KBA for higher assurance
Required Fields	Make instrument reference, effective date, and signatures mandatory
Post-Signing Action	Automatically send signed PDF to title and recorder if supported

Digital signing and delivery considerations

Choose platforms that support notarization workflows, PDF/A export, and robust audit trails for recording and title review.

File Formats: PDF, DOCX accepted
Integrations: Connect to cloud storage and title systems
Authentication: Support SMS, email, or KBA

Ensure the chosen provider can produce a tamper-evident signed PDF and preserve the audit trail required by recorders and title examiners.

Consequences of incorrect or missing assignment documentation

Recording Rejection: Missing references or incorrect notary may cause rejection

Clouded Title: Unrecorded assignment can leave title gaps

Legal Disputes: Improper authority may result in litigation

Tax Impact: Misstated consideration can affect tax reporting

Clerical Fines: Local penalties for false statements in some jurisdictions

Delay Costs: Recording delays increase transactional costs

Common preparation errors to avoid

Omitting instrument book/page or recording number, causing mismatches with county records.
Using inconsistent party names (abbreviations or DBA names) that prevent index linkage.
Skipping a notarization or using an incorrect notary block format for the recorder.
Failing to confirm corporate authority or attach a resolution if an entity assigns interest.

eSignature vendor snapshot for executing and delivering assignments

Comparing core plan and feature differences can help choose a platform for electronic completion, notarization, and audit trails.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Trial available	Trial available	Trial available	Trial available
Bulk Send	Yes	Yes	Yes	Yes	Yes
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions about Assignment of Deed

Answers to common concerns about execution, recording, and electronic completion of assignments.

Need help? Contact support

Can an Assignment of Deed be signed electronically?
Yes in most cases: ESIGN (15 U.S.C. ch. 96) and UETA permit electronic signatures for contracts and assignments unless a specific statutory exception applies. Verify the county recorder and any lender requirements before relying solely on an electronic signature.
Is notarization always required to record an assignment?
Most counties require a notarized acknowledgment to accept recording. The notary confirms the signer’s identity; some states also require witness signatures. Check the local recorder’s submission rules before recording.
Can I use Remote Online Notarization (RON)?
RON is permitted in many states that have permanent RON laws, provided identity proofing, audio-video recording, and retention requirements are met. Confirm the state notary statutes and county recorder acceptance for RON-signed assignments.
What if the assignor’s name differs from the deed?
Name mismatches can impede indexing and title searches. Use verified legal names; attach documents proving the connection (e.g., corporate articles, merger documents) to clarify continuity of title.
Where should I record the Assignment of Deed?
Record the assignment in the county recorder or land records office where the property is located. Recording provides public notice and affects priority among subsequent purchasers or lienholders.
How do I correct a recorded assignment?
If errors exist, prepare a corrective instrument (e.g., corrective assignment or affidavit) signed and notarized as required, and re-record it referencing the original assignment instrument number.

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