Is an electronic signature legally valid?

Yes. The ESIGN Act (15 U.S.C. §7001) and UETA recognize electronic signatures as legally binding when intent, consent, attribution, and retrievability are present. Exceptions include wills, certain court filings, and other statutory exclusions; follow the four-part test when relying on e-signatures.

Do I need a notary or witness for the schedule?

Most Aupair Work Schedules do not require notarization or witnesses to be enforceable between the parties, but a state or agency may require notarization for related documents or when combining the schedule with other legal instruments. Verify local notary requirements before notarizing.

Can I use an eSignature platform for this schedule?

Yes. Use platforms that comply with ESIGN/UETA, provide an audit trail, and support required authentication levels. For any health data choose a HIPAA-compliant vendor and BAA. Ensure retention and consumer-disclosure steps are documented when required.

How long should I keep signed schedules?

Retain the executed schedule during the active placement and for a minimum of three years after termination to support tax or dispute needs. Healthcare-related records should be retained six years under 45 CFR §164.530(j). Check state rules for longer periods.

What if the au pair and host disagree about hours or duties?

Refer to the signed schedule and any amendment records first. If disagreement remains, involve the placement agency or program coordinator to mediate. Record agreed resolutions in writing and obtain signatures to document the settlement and prevent future disputes.

Are stipend payments subject to tax reporting?

Stipends may have tax consequences depending on classification and amount. Missing or incorrect taxpayer identification can trigger backup withholding. Maintain accurate payment records and consult IRS guidance; retain schedules and payment proofs in case of an IRS inquiry under IRC §6501(a).

Aupair Work Schedule

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Aupair Work Schedule

WHEREAS the Host Family identified below desires to engage the services of an au pair to provide in-home child care and related household assistance under the terms set forth herein; and

WHEREAS the Au Pair identified below represents that the Au Pair possesses the qualifications and availability to perform the services described in this agreement on the schedule established below; and

NOW, THEREFORE, the parties agree as follows:

Parties and Placement

Host Family Name Host Family Address Au Pair Name Placement Start Date

Scope of Work

The Au Pair will provide child care and household assistance according to the duties and schedule described below. The Au Pair shall perform duties in a competent and professional manner and in accordance with the reasonable directions of the Host Family.

Detailed Scope of Work

Weekly Work Schedule

The weekly schedule below sets the agreed regular hours. Deviations require prior mutual consent. Meals and scheduled breaks are unpaid unless otherwise stated.

Monday: Start: End: Total Hours: Duties:

Tuesday: Start: End: Total Hours: Duties:

Wednesday: Start: End: Total Hours: Duties:

Thursday: Start: End: Total Hours: Duties:

Friday: Start: End: Total Hours: Duties:

Saturday: Start: End: Total Hours: Duties:

Sunday: Start: End: Total Hours: Duties:

Maximum Weekly Hours On-call / Overtime Agreement On-call shifts or overtime will be compensated as agreed in writing at the rate specified under Payment Terms.

Payment Terms

The Host Family will pay the Au Pair a stipend as consideration for services. The stipend amount, payment schedule, and remedies for late payment are set forth below.

Stipend Amount (per agreed period) Payment Schedule Late Payment Fee

All payments are subject to lawful deductions as required by applicable law and any agreed authorized deductions. The Host Family shall provide receipts upon request.

Term and Termination

This agreement begins on and continues until unless earlier terminated in accordance with this section.

Notice Period for Termination

Either party may terminate this agreement for material breach if the breach is not cured within the notice period above. Immediate termination is permitted for serious misconduct, abuse, or other acts that endanger the health or safety of a child.

Confidentiality

The Au Pair acknowledges that during the term of placement the Au Pair will have access to personal, medical, educational and other sensitive information regarding the Host Family and the children. The Au Pair agrees not to disclose Confidential Information to any third party, except as required by law or with prior written consent of the Host Family. Confidential Information excludes information that is publicly known through no wrongful act of the Au Pair.

The Au Pair acknowledges receipt of and agreement to this Confidentiality provision.

Governing Law

This agreement shall be governed by and construed in accordance with the laws of the state of without regard to conflict of laws principles.

Entire Agreement

This document, together with any attachments signed by both parties, constitutes the entire agreement between the Host Family and the Au Pair with respect to the subject matter hereof. Any amendments must be in writing and signed by both parties.

Emergency and Miscellaneous

Primary Emergency Contact Additional Notes or House Rules

Host Family - Printed Name:

By:

Date:

Au Pair - Printed Name:

By:

Date:

What an Aupair Work Schedule Is and why it matters

The Aupair Work Schedule is a written itinerary that records an au pair's agreed hours, duties, and daily or weekly childcare responsibilities while placed with a host family. It clarifies start and end times, meal and break periods, transportation duties, overnight expectations, and any additional household tasks. Employers and au pairs use it to align expectations, document hours for stipend calculations, and support visa compliance where applicable. A clear schedule reduces disputes, helps track time off and training, and provides a reference for performance reviews or contract amendments.

Why a formal schedule improves clarity and compliance

Using a formal Aupair Work Schedule clarifies responsibilities, minimizes misunderstandings, and creates a verifiable record for stipend calculations and compliance with program rules. It aids consistent childcare coverage, simplifies conflict resolution, and documents agreed changes for both host families and au pairs.

Who typically completes and keeps the schedule

Typical users range from host families and au pairs to placement agencies and program coordinators who manage placements and schedules.

Host families: primary schedulers for daily childcare, transportation, and household task coordination.
Au pairs: confirm availability, record hours, request time off, and note training dates.
Placement agencies and program coordinators: verify compliance, mediate disputes, and archive schedules for records.

Keeping a signed schedule on file supports dispute resolution, stipend reconciliation, and evidence for program reviews or visa compliance checks.

Core sections that make a professional Aupair Work Schedule

A professional Aupair Work Schedule combines clear time blocks, task lists, and agreement metadata so both parties can reference obligations, exceptions, and amendment procedures.

Schedule Grid

Daily and weekly rows that list start and end times, breaks, overnight duties, and optional split shifts; structured grid reduces ambiguity when calculating weekly hours and stipends.

Duties

Clear enumeration of childcare responsibilities (feeding, school drop-off/pick-up, homework help, bath/bedtime) and any light household tasks to prevent scope creep and misaligned expectations and later consequences.

Time Off

Designated fields for vacation days, sick leave, and public holidays; specify notice periods and approval steps so coverage can be arranged without interrupting childcare responsibilities.

Amendments

Procedure for schedule changes: who may propose amendments, required notice, and whether written consent or signatures are needed to make modifications legally binding and documented.

Signatures

Signature blocks for host parents, au pair, and agency representative; include printed name, role, signature, and date to establish attribution and intent to sign explicitly.

Notes & Exceptions

A free-text area to record one-off arrangements, medical accommodations, transport limitations, or temporary schedule shifts and to reference related supporting documents with effective dates noted.

Step-by-step: complete and finalize the schedule

Follow these steps to complete an Aupair Work Schedule accurately and create a signed record both parties can rely on.

01

Gather details: Collect names, contact info, and visa or program IDs.
02

Draft timetable: Enter daily start/end times, breaks, and overnight duties.
03

Specify duties: List childcare tasks and any household responsibilities.
04

Sign and store: Have all signatories date and retain copies in file.

How routing and submission options affect records

Standard routing and submission choices affect how the schedule is acknowledged, stored, and reviewed by agencies or placement programs.

In-person: Printed schedule signed by parties and optionally notarized
Email PDF: Attach signed PDF and save sender timestamp for audit
Secure portal: Upload to agency portal with role-based access and audit trail
eSignature: Use compliant e-signature with intent evidence and retention

Technical requirements for digital completion and sharing

Confirm platform requirements before collecting signatures to ensure legal acceptance, authentication level, and secure storage meet program or agency standards.

Document formats: PDF, DOCX, or scanned images
Auth methods: Email link, SMS code, or KBA
Integrations: Google Drive, Microsoft 365, NetSuite

Security and compliance checklist for schedule records

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest

Certifications: SOC 2 Type II, ISO 27001, PCI DSS

HIPAA: HIPAA compliant with BAA available

ESIGN/UETA: Compliant with federal and state rules

Access Controls: Role-based access and SSO support

Audit Trail: Immutable timestamps, IP, and action log

Common preparation mistakes to avoid

Unclear hours: vague start/end times or unpaid overtime expectations create disputes over stipend calculations and breach host family or program guidelines.
Missing signatures: unsigned or dated schedules hinder enforcement and make it harder to resolve disagreements during program reviews or visa audits.
Inconsistent records: multiple informal notes or emails instead of one authoritative schedule lead to confusion about approved changes and time-off approvals.
Failure to record exceptions, medical accommodations, or temporary rearrangements can expose hosts to legal claims or agency penalties if disputed later.

Potential consequences of incorrect or missing schedules

Stipend Errors: Underpayment disputes

Tax Consequences: Backup withholding risks

Program Noncompliance: Placement sanction risk

Documentation Gaps: Inaccurate evidence

I-9 Audit: Potential fines

Intentional Misreporting: Severe penalties

Key timing items to include and track

Key timing rules: establish effective dates, notice periods for changes, and retain executed copies according to program and legal reporting requirements.

Effective Date:

MM/DD/YYYY format determines when duties begin

Notice Period:

Specify minimum days required for schedule changes

Submission Timing:

Provide signed schedule before first day of placement

Record Retention:

Keep executed copies per retention policy

Agency Reporting:

Submit copies when requested for compliance checks

Pricing and key feature comparison for common eSignature vendors

Comparison of common eSignature pricing and feature items relevant to distributing and signing an Aupair Work Schedule; signNow appears first per standard vendor ordering.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial	Varies by plan	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No envelope cap	100 envelopes/user/year	Varies	Varies	Varies

Frequently asked questions about the Aupair Work Schedule

Answers to common questions about creating, signing, and storing an Aupair Work Schedule, including eSignature and retention concerns.

Need help? Contact support

Is an electronic signature legally valid?
Yes. The ESIGN Act (15 U.S.C. §7001) and UETA recognize electronic signatures as legally binding when intent, consent, attribution, and retrievability are present. Exceptions include wills, certain court filings, and other statutory exclusions; follow the four-part test when relying on e-signatures.
Do I need a notary or witness for the schedule?
Most Aupair Work Schedules do not require notarization or witnesses to be enforceable between the parties, but a state or agency may require notarization for related documents or when combining the schedule with other legal instruments. Verify local notary requirements before notarizing.
Can I use an eSignature platform for this schedule?
Yes. Use platforms that comply with ESIGN/UETA, provide an audit trail, and support required authentication levels. For any health data choose a HIPAA-compliant vendor and BAA. Ensure retention and consumer-disclosure steps are documented when required.
How long should I keep signed schedules?
Retain the executed schedule during the active placement and for a minimum of three years after termination to support tax or dispute needs. Healthcare-related records should be retained six years under 45 CFR §164.530(j). Check state rules for longer periods.
What if the au pair and host disagree about hours or duties?
Refer to the signed schedule and any amendment records first. If disagreement remains, involve the placement agency or program coordinator to mediate. Record agreed resolutions in writing and obtain signatures to document the settlement and prevent future disputes.
Are stipend payments subject to tax reporting?
Stipends may have tax consequences depending on classification and amount. Missing or incorrect taxpayer identification can trigger backup withholding. Maintain accurate payment records and consult IRS guidance; retain schedules and payment proofs in case of an IRS inquiry under IRC §6501(a).

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