Parties
Identify each party by full legal name, company affiliation, and capacity to bind the organization; include contact details and, if relevant, the authorized signer's title and authority limits.
Authentication Agreements set clear expectations about signer identity, reduce later challenges to signature validity, and document technical controls and retention. When executed in compliance with ESIGN (15 U.S.C. §7001) and applicable state UETA rules, they strengthen enforceability and provide a consistent audit trail for dispute resolution.
Typical users include any party who needs verified signatures and documented authentication steps before a transaction completes.
The agreement is useful across industries whenever identity confirmation, evidence of intent, or specific retention requirements are needed.
A person with contractual authority (officer, agent, or named individual) who executes the agreement on behalf of a party. Ensure their title and authority are recorded; mismatched authority can invalidate commitments or require ratification.
The entity or person responsible for proving signer identity (notary, platform identity service, or compliance officer). Their method and evidence should be recorded in the agreement, including any ID checks, KBA results, or credential certificates.
Identify each party by full legal name, company affiliation, and capacity to bind the organization; include contact details and, if relevant, the authorized signer's title and authority limits.
Specify the effective date in MM/DD/YYYY format and state whether authentication actions taken before that date are covered by the agreement to avoid ambiguity.
List acceptable methods (email link, SMS code, knowledge-based authentication, PKI certificate, in-person notarization, RON) and any minimum verification steps required for high-risk transactions.
Describe the audit trail elements to be stored (timestamps, IP addresses, device info, KBA results, A/V recordings for RON) and who controls access to those records.
State retention periods for signed records and audit data, procedures for producing records in litigation, and any secure storage or encryption requirements.
Declare the state law governing interpretation and enforcement (ESIGN preemption note as applicable) and any dispute resolution processes such as arbitration or venue selection.
| Field | Configuration |
|---|---|
| Authentication Method | Email, SMS code, KBA, or certificate |
| Proofing Level | Basic, Enhanced, or Notary/RON |
| Notarization Option | In-person or RON audio-video |
| Retention Policy | Secure storage duration and access controls |
Confirm platform capabilities and integrations to ensure the chosen authentication methods and retention rules can be implemented and audited.
Verify that your chosen platform can deliver required audit trails, optional RON workflows, BAAs for HIPAA, and the retention/export formats your organization needs.
Authentication details are typically produced when requested by a counterparty or regulator.
Retain tax-related records for 3 years (IRC §6501(a)).
Keep health records for 6 years (45 CFR §164.530(j)).
Retain for 3 years after hire or 1 year after termination, whichever is later (8 CFR §274a.2).
Audio/video retention typically 5–10 years per state RON rules.
Prepare the agreement and confirm authentication and retention clauses before distribution.
Signers complete identity verification and apply signatures via the selected method.
If required, a notary or RON session verifies identity and produces an acknowledgement.
Store signed documents and audit trail according to retention rules and make them available on request.
| Criteria | Electronic Signature | Digital Signature |
|---|---|---|
| Legal Status | yes under esign/ueta | yes under esign/ueta |
| Underlying Tech | varied (images, clicks) | pki certificate |
| Non-repudiation | audit trail evidence | strong cryptographic proof |
| Typical Use | everyday transactions | high-assurance or regulated records |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 env/user/yr | Varies | Varies | Varies |