Establishing secure connection…Loading editor…Preparing document…

Author Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

AUTHOR AGREEMENT

This Author Agreement (the "Agreement") is entered into as of between Author Name: , Author Address: , and Publisher Name: , Publisher Address: .

RECITALS

WHEREAS, Author has created or will create a literary work currently entitled (the "Work");

WHEREAS, Publisher wishes to acquire certain rights to publish, distribute and exploit the Work according to the terms set forth in this Agreement; and

WHEREAS, Author desires to grant such rights and to set forth the parties' respective duties and compensation in writing.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, and other good and valuable consideration, the adequacy and receipt of which are hereby acknowledged, the parties agree as follows:

1. DEFINITIONS

1.1 "Manuscript" means the complete text and any accompanying illustrations, images, or ancillary material delivered by Author to Publisher as the Work. "Publication" means the first edition by Publisher in the formats specified below. "Net Receipts" means gross receipts actually received by Publisher from sales of the Work, less customary trade discounts, returns, taxes collected from purchasers, and direct distribution expenses.

2. GRANT OF RIGHTS

2.1 Grant. Author hereby grants to Publisher the exclusive right, throughout the Territory and for the Term, to publish, reproduce, distribute, sell, license, adapt, translate, and otherwise exploit the Work in all editions and in all media now known or hereafter devised, including electronic, audio, and digital formats.

2.2 Territory and Language. The rights granted in Section 2.1 shall apply in the territory of and in the English language and translations into other languages as agreed in writing.

2.3 Sublicense and Assignment. Publisher may sublicense or assign its rights hereunder to third parties for the purposes of publication, distribution, and subsidiary exploitation, provided Publisher remains responsible for performance of the Agreement.

3. DELIVERY AND ACCEPTANCE

3.1 Delivery. Author shall deliver the complete Manuscript, conforming to the specifications set forth by Publisher, no later than .

3.2 Acceptance. Publisher shall review the Manuscript and notify Author in writing of acceptance or request for revisions within sixty (60) days of receipt. Publisher's acceptance shall not unreasonably be withheld.

4. EDITORIAL CONTROL AND AUTHOR OBLIGATIONS

4.1 Editorial Revisions. Publisher shall have the right to make or require reasonable editorial changes in form and style. Major substantive changes shall be subject to Author's prior written approval, which shall not be unreasonably withheld.

4.2 Author's Cooperation. Author agrees to cooperate with Publisher in preparation of promotional materials, author biographies, and reasonable publicity and book tour activities.

5. COMPENSATION

Royalties shall be calculated on Publisher's Net Receipts. Royalties shall be paid semi-annually within ninety (90) days after the end of each accounting period together with an account statement. Publisher shall retain the right to set retail price.

6. ACCOUNTING, AUDIT RIGHTS, AND PAYMENTS

6.1 Statements. Publisher will deliver royalty statements and payments within ninety (90) days following the end of each semi-annual period. Statements will show units sold, gross receipts, returns, and calculation of Net Receipts.

6.2 Audit Rights. Author (or Author's authorized representative) shall have the right, once in any twelve (12) month period, upon reasonable notice and during regular business hours, to inspect Publisher's books and records to verify statements. Discrepancies in excess of five percent (5%) shall be corrected and any underpayment shall bear interest at the lesser of one percent (1%) per month or the maximum lawful rate.

7. WARRANTIES, REPRESENTATIONS, AND INDEMNITY

7.1 Author Warranties. Author represents and warrants that Author is the sole author of the Work, that the Work is original, that Author has full right and authority to enter into this Agreement, and that the Work does not infringe the rights of any third party, contain unlawful material, or violate any right of privacy or publicity.

7.2 Indemnity. Author shall indemnify, defend and hold Publisher harmless from and against any and all liabilities, losses, claims, damages, costs and expenses (including reasonable attorneys' fees) arising out of any breach of the foregoing warranties and representations.

8. COPYRIGHT AND MORAL RIGHTS

8.1 Copyright. Author shall retain copyright in the Work, subject to the exclusive rights granted to Publisher under this Agreement, unless the parties agree in writing to an assignment of copyright.

8.2 Moral Rights. To the extent permitted by law, Author irrevocably waives, and agrees not to assert, any moral rights in the Work that would interfere with Publisher's exploitation of the rights granted herein.

9. TERMINATION AND REVERSION

9.1 Termination for Breach. Either party may terminate this Agreement for material breach by the other party if such breach remains uncured for thirty (30) days after written notice specifying the nature of the breach.

9.2 Reversion of Rights. If Publisher fails to publish the Work within the agreed publication schedule and does not cure within a reasonable cure period following notice, rights granted to Publisher shall revert to Author, subject to repayment of any unearned advances as set forth herein.

10. CONFIDENTIALITY

Each party agrees that all nonpublic information disclosed in connection with the negotiation and performance of this Agreement, including terms, financial information, and unpublished materials, shall be kept confidential and not disclosed except as required by law or with the other party's prior written consent.

11. NOTICES

Notices shall be sent in writing and shall be effective upon receipt when delivered personally, by nationally recognized overnight courier, or by certified mail, return receipt requested.

12. ASSIGNMENT

Neither party may assign its rights or obligations under this Agreement without the prior written consent of the other party, except that Publisher may assign to an affiliate or a successor in interest in connection with a merger, sale of substantially all its assets, or corporate reorganization.

13. AMENDMENTS, WAIVER, SEVERABILITY

13.1 Amendments. This Agreement may be amended only by a writing signed by both parties.

13.2 Waiver. No waiver of any provision of this Agreement shall be effective unless in writing and signed by the party waiving the provision.

13.3 Severability. If any provision of this Agreement is held invalid or unenforceable by a court of competent jurisdiction, the remainder of this Agreement shall remain in full force and effect.

14. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the state of , without regard to its conflict of law principles.

15. ENTIRE AGREEMENT

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations, and discussions, whether oral or written.

16. MISCELLANEOUS

16.1 Publicity. Publisher may use Author's name, likeness, and biographical information in connection with the promotion and sale of the Work, subject to Author's prior reasonable approval of biography copy.

16.2 Force Majeure. Neither party shall be liable for failure or delay in performance due to causes beyond its reasonable control, provided that the affected party gives prompt written notice and uses commercially reasonable efforts to resume performance.

ADDITIONAL AUTHOR INFORMATION

Author:

By:

Date:

Publisher:

By:

Date:

Enter text✕

What an Author Agreement Covers

An Author Agreement is a written contract that defines the relationship between a creator and a counterparty (publisher, producer, or licensee). It sets out which rights are granted or assigned, the scope of permitted uses, compensation and royalties, delivery requirements, warranties and indemnities, term and termination, and confidentiality. The agreement can transfer copyright ownership or grant limited licenses for specified media, territories, and durations. Clear, specific language reduces disputes and supports enforceability whether executed on paper or electronically under U.S. e-signature law.

Why a Clear Author Agreement Matters

A precise Author Agreement protects both parties by allocating rights, payment terms, and responsibilities; it reduces ambiguity about ownership and reuse. When signed electronically and with required consent, the contract is enforceable under federal and state e-signature law, including the ESIGN Act (15 U.S.C. ch. 96, 2000) and state UETA statutes.

Why a Clear Author Agreement Matters

Who Commonly Completes an Author Agreement

The following groups typically prepare, review, or sign author agreements.

  • Independent authors and freelancers who license or assign rights for books, articles, or creative works.
  • Publishers, production companies, and content platforms negotiating licenses, advances, and royalty terms.
  • Legal counsel and contracts teams that draft, review, and approve assignment language and indemnities.

Each party’s needs differ: authors focus on rights and royalties, publishers on exclusivity and distribution rights.

Who Has Authority to Sign

Author

An individual creator with legal capacity to contract or an authorized representative (agent, trustee). If a work is owned by an entity, the corporate officer with delegated signing authority must sign and identify their title.

Publisher

A publisher or licensee signs through an authorized executive, contract manager, or attorney-in-fact. Signatory must have authority to bind the organization and confirm the contract’s commercial terms.

Required Information and Key Fields

Author Name: Full legal name
Work Title: Exact title of the work
Rights Granted: Scope and duration
Compensation: Advance/royalty terms
Effective Date: MM/DD/YYYY
Signatures: Signed by authorized parties

Step-by-Step: Completing an Author Agreement

Follow these steps to prepare, review, sign, and store an enforceable Author Agreement.

  • 01
    Prepare document: Draft terms, define rights and payments.
  • 02
    Review with counsel: Confirm assignment, warranties, and indemnities.
  • 03
    Set signing order: Identify signers and authentication level.
  • 04
    Execute and archive: Sign electronically or in person and retain record.

How to Customize and Complete Online

Configure the online workflow to match the contract’s required fields, signer order, and authentication level before sending for signatures.

Field Configuration
Signature Type Electronic signature field or notarization placeholder
Authentication Email link, SMS code, or advanced signer verification
Conditional Clauses Show fields only when specific options are selected
Integrations Connect to CRM, storage, or accounting systems

Where to Send and How Routing Works

Routing determines the order and method signers receive the Author Agreement and how final copies are distributed.

  • Upload: Add the agreement PDF or DOCX to the signing platform.
  • Place fields: Insert signature, initial, date, and conditional fields.
  • Send: Deliver via email or secure signing link in set order.
  • Store: Automatically save executed copies and audit trail.

Digital Signing and Distribution Considerations

Choose a platform that supports required authentication, secure storage, and the file formats you use.

  • Integrations: Salesforce, NetSuite, Microsoft 365, Google Workspace
  • File formats: PDF, DOCX, HTML supported for upload and download
  • Security: TLS in transit, AES-256 at rest

Confirm the vendor supports your compliance needs (e.g., HIPAA BAA) and provides a detailed audit trail for each executed Author Agreement.

Timelines and Typical Deadlines

Author Agreements often include performance and reporting dates; set clear timelines to minimize disputes and missed obligations.

Effective Date:

Date when rights and obligations begin

Delivery Deadlines:

When manuscripts or deliverables are due

Payment Terms:

Net 30, net 60, or milestone payments

Royalty Reporting:

Quarterly or annual accounting periods

Termination Notice:

Notice period for contract cancellation

Key Milestones from Draft to Record

Track these sequential milestones to move an agreement from draft to fully executed and archived.

01

Draft Completion

Finalize terms and exhibits before circulation.

02

Negotiation

Resolve revisions and obtain approvals.

03

Execution

All parties sign; notarize if required.

04

Archival

Store signed copy and audit trail securely.

Common Mistakes to Avoid

  • Vague rights language that fails to specify media, territory, and term, leading to future disputes.
  • Failing to identify whether the agreement assigns copyright or merely licenses limited rights.
  • Using inconsistent names or missing corporate titles, which can invalidate signature authority.
  • Skipping a clear payment schedule or reporting method for royalties, causing accounting disagreements.

Penalties and Risks of Errors

Loss of Rights: Unintended assignment of copyright
Payment Disputes: Late or missing royalties
Tax Withholding: Incorrect 1099 reporting
Confidentiality Breach: Improperly disclosed trade secrets
Invalid Signature: Missing consent undermines enforceability
Regulatory Exposure: HIPAA or industry noncompliance

eSignature Vendor Comparison for Executing Author Agreements

Compare starting price, trial availability, bulk send capability, audit trail, HIPAA support, and envelope limits when choosing an e-signature vendor.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Yes, limited Yes, limited Yes, limited Yes, limited
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Typical Use Cases for an Author Agreement

These compact scenarios show how an Author Agreement functions in common situations.

Freelance Writer License

A magazine licenses an article for a single issue

  • License specifies one-time use and territory
  • The agreement sets payment terms, credit line, and reprint permissions to avoid future reuse disputes.

Book Publishing Assignment

An author assigns certain rights to a publisher

  • Assignment covers print and e-book formats
  • The contract defines advance, royalty splits, delivery schedule, and subsidiary rights for serialization and audio.

Practical Tips for Accurate and Efficient Completion

Adopt these practices to reduce negotiation time, avoid errors, and ensure enforceability across jurisdictions.

Use clear definitions
Define terms such as 'Work', 'Territory', and 'Net Receipts' precisely. Consistent definitions prevent conflicting interpretations and simplify royalty calculations.
Specify rights in detail
List permitted uses, sub-licenses, and exclusivity status. Limit broad grant language that could unintentionally transfer more rights than intended.
Set reporting cadence
Require periodic royalty statements with defined accounting methods and audit rights. Clear timelines reduce later reconciliation disputes.
Keep execution records
Retain the signed agreement, audit trail, and any version history. Maintain access controls and backups for legal and tax audits.

Frequently Asked Questions About Author Agreements

Answers to common questions about enforceability, signatures, notarization, revisions, and recordkeeping for Author Agreements.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users