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Authorized Partner Agreement

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AUTHORIZED PARTNER AGREEMENT

This Authorized Partner Agreement (the "Agreement") is entered into as of Effective Date: by and between:

RECITALS

WHEREAS, Principal is engaged in the development, marketing, distribution, and licensing of certain products and services and desires to appoint a non-exclusive or exclusive authorized partner to promote and resell such products and services; and

WHEREAS, Authorized Partner has represented that it possesses the necessary experience, personnel, and resources to act as an authorized partner under the terms and conditions set forth in this Agreement; and

NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties agree as follows:

1. SCOPE OF AUTHORIZATION

1.1 Appointment. Principal hereby appoints Authorized Partner, and Authorized Partner accepts appointment, to act as an authorized partner to market, promote, and resell the Principal's products and services within the territory and subject to the restrictions set forth in this Agreement.

1.2 Restrictions. Authorized Partner shall not: (a) make warranties or guarantees on behalf of Principal other than those expressly authorized in writing; (b) alter pricing or contractual terms without prior written consent; or (c) sublicense or assign its rights under this Agreement except as expressly permitted herein.

2. PAYMENT TERMS

2.1 Fees. In consideration for the rights granted and services performed by Authorized Partner, Principal shall pay Authorized Partner fees as follows:

2.2 Invoicing and Taxes. Authorized Partner shall submit invoices in the form agreed by the parties. Unless otherwise agreed, amounts payable do not include taxes; the party responsible for collection or remittance of taxes shall be as required by applicable law.

3. TERM AND TERMINATION

3.1 Term. The term of this Agreement shall commence on Start Date: and continue until End Date: unless earlier terminated pursuant to this Agreement.

3.2 Termination for Convenience. Either party may terminate this Agreement upon written notice to the other party delivered at least days prior to the intended termination date.

3.3 Termination for Cause. Either party may terminate immediately upon written notice if the other party materially breaches this Agreement and fails to cure such breach within thirty (30) days after receipt of written notice specifying the breach.

4. CONFIDENTIALITY

4.1 Definition. "Confidential Information" means all non-public information disclosed by one party to the other, whether in oral, written, electronic, or other form, that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure.

4.2 Obligations. The receiving party shall: (a) use Confidential Information solely to perform its obligations under this Agreement; (b) restrict disclosure to employees, contractors, and agents who have a need to know and are bound by confidentiality obligations at least as restrictive as those herein; and (c) protect Confidential Information with at least the same degree of care it uses to protect its own confidential information, but in no event less than reasonable care.

4.3 Exclusions. Confidential Information does not include information that: (a) is or becomes generally available to the public other than through a breach of this Agreement; (b) is rightfully received from a third party without restriction; (c) is independently developed by the receiving party without use of or reference to Confidential Information; or (d) is required to be disclosed by law or valid legal process, provided the receiving party gives prompt written notice to the disclosing party and cooperates in seeking a protective order.

5. INTELLECTUAL PROPERTY

5.1 Ownership. Principal retains all right, title and interest in and to its trademarks, trade names, copyrights, patents, software, documentation, and other intellectual property (collectively, "Principal IP"). Authorized Partner acquires no ownership rights in Principal IP under this Agreement.

5.2 License. Subject to the terms and conditions of this Agreement, Principal grants Authorized Partner a limited, non-exclusive (unless otherwise agreed), non-transferable license to use Principal IP solely to the extent necessary to perform authorized activities hereunder.

6. COMPLIANCE; STANDARDS

Authorized Partner shall at all times comply with applicable laws and regulations and shall conduct its business in a manner consistent with the business reputation and goodwill of Principal. Authorized Partner will maintain reasonable records of sales, leads and customer interactions and will provide reports to Principal as reasonably requested.

7. INDEMNIFICATION

Each party shall indemnify, defend and hold harmless the other party and its officers, directors and employees from and against any third-party claim, liability, loss or expense (including reasonable attorneys' fees) arising out of the indemnifying party's breach of this Agreement, negligence, willful misconduct, or violation of law.

8. LIMITATION OF LIABILITY

Except for willful misconduct or gross negligence, and except for breaches of confidentiality or infringement claims, neither party shall be liable to the other for indirect, incidental, special, consequential or punitive damages, even if advised of the possibility of such damages. Each party's aggregate liability arising out of or relating to this Agreement shall not exceed the fees paid or payable to Authorized Partner under this Agreement in the twelve (12) months preceding the claim.

9. NOTICES

All notices required or permitted under this Agreement shall be in writing and delivered to the addresses set forth above or such other address as a party may designate by written notice. Notices shall be deemed effective upon receipt.

10. GOVERNING LAW; DISPUTE RESOLUTION

The parties agree that the laws of the governing jurisdiction selected above shall govern all disputes arising out of or relating to this Agreement, without regard to conflicts of law principles. The parties shall attempt in good faith to resolve any dispute through negotiation prior to pursuing formal dispute resolution.

11. MISCELLANEOUS

11.1 Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior and contemporaneous agreements, proposals, negotiations and communications, whether written or oral.

11.2 Amendment. No amendment or modification of this Agreement shall be effective unless in writing and signed by authorized representatives of both parties.

11.3 Severability. If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect and the parties shall negotiate in good faith to replace the invalid provision with a valid provision that effectuates the original intent.

11.4 Assignment. Neither party may assign its rights or delegate its obligations under this Agreement without the prior written consent of the other party, except to a successor in interest by merger or sale of substantially all assets, provided such successor agrees in writing to be bound by the terms of this Agreement.

SIGNATURES

The parties below, having authority to bind their respective entities, hereby execute this Authorized Partner Agreement as of the effective date first written above.

Authorized Partner:

By:

Date:

Principal Company:

By:

Date:

Enter text✕

What an Authorized Partner Agreement Is

An Authorized Partner Agreement is a written contract that sets out the commercial relationship between a vendor and a partner authorized to resell, distribute, integrate, or support the vendor's products or services. Typical sections address scope of authorization, territory, pricing and commissions, branding and marketing, confidentiality, intellectual property, reporting and audit rights, performance obligations, and termination. For U.S. transactions the agreement also clarifies compliance expectations (data protection, export controls, industry-specific rules) and identifies which party will manage taxes, local filings, and customer support responsibilities.

Why a Clear Partner Agreement Matters

A precise Authorized Partner Agreement reduces ambiguity about rights and obligations, limits commercial and legal risk, preserves intellectual property, and documents revenue-sharing terms. It also creates a record for audits, helps enforce performance standards, and supports consistent compliance across jurisdictions.

Why a Clear Partner Agreement Matters

Who Typically Signs and Manages These Agreements

The agreement is used by vendors and organizations that appoint resellers, integrators, referral partners, or channel distributors.

  • Vendors and product owners who control licensing, pricing, and branding.
  • Resellers and MSPs that sell or bundle the vendor’s products.
  • Legal and channel operations teams that manage partner onboarding.

Responsibilities divide between commercial, legal, and operational teams; involve finance for commissions and compliance for data- and industry-specific obligations.

Step-by-step: Complete an Authorized Partner Agreement

Follow this sequence to prepare, review, and finalize a partner agreement accurately.

  • 01
    Prepare: Collect party legal names, tax IDs, and contact details.
  • 02
    Define Scope: Specify products, territory, channel type, and sales responsibilities.
  • 03
    Set Economics: Detail commission, invoicing, payment timing, and tax allocation.
  • 04
    Review and Sign: Confirm legal terms, get authorized signatures, and retain executed copies.

How to Configure a Digital Signing Workflow

Map document routing and authentication before sending to ensure each signer completes required steps in order.

Field Configuration
Order of Signers Sequential or parallel routing
Authentication Email, SMS code, or advanced methods
Required Fields Signature, date, initials, text fields
Notifications Set reminders and expiration

Technical Considerations for Electronic Completion

Ensure the signing platform supports your security, audit, and integration needs before e-execution.

  • Supported Formats: PDF, DOCX, and HTML
  • Integrations: CRM and storage systems
  • Authentication: Email, SMS, KBA

Choose a platform that records an auditable certificate of completion, preserves tamper-evident documents, and integrates with your CRM or document repository for lifecycle tracking.

Typical Digital Execution Flow

A standard online signing flow reduces manual steps and preserves date-stamped evidence of execution.

  • Upload: Sender uploads final agreement document.
  • Place Fields: Define signature, date, and data fields.
  • Send to Signers: Distribute by email or secure link.
  • Complete & Archive: Signed PDF and audit trail stored securely.

Core Clauses to Include in a Professional Agreement

Ensure the agreement is comprehensive by including clauses that clarify authority, limits, and operational mechanics.

Appointment

Explicitly state the partner’s role (reseller, OEM, referral, distributor), any exclusivity, and whether sublicensing is permitted. Limitations should be unambiguous to prevent territory or channel disputes.

Scope of Rights

Define which products, services, and versions are covered, licensing boundaries, and permitted use cases. Include a schedule of products or catalogs where needed.

Commercial Terms

Spell out commissions, pricing policies, payment timing, invoicing responsibilities, returns, credits, and audit rights tied to revenue calculations.

Brand and Marketing

Set guidelines for trademark use, co-branded materials, permitted claims, approval processes, and requirements for marketing collateral or case studies.

Confidentiality & Data

Include mutual NDA terms, data handling obligations, breach notification timelines, and any data processing addendum for regulated data.

Termination & IP

Describe termination for convenience/default, post-termination rights, license survivals, and intellectual property ownership and restrictions.

Security and Compliance Considerations

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Timestamped action log retained
HIPAA BAA: BAA required for PHI handling
Regulatory: 21 CFR Part 11 support available
Certifications: SOC 2 Type II and ISO 27001
Access Controls: Role-based permissions and SSO

Practical Tips for Clear, Enforceable Agreements

Adopt straightforward drafting and consistent processes to reduce disputes and speed partner onboarding.

Define Clear Metrics
Specify measurable sales targets, reporting frequency, and remedy steps for missed targets. Include how credits, chargebacks, and refunds affect commission calculations and which records the partner must maintain for audits.
Standardize Contract Templates
Use a single, version-controlled template with placeholders for variable terms. Track changes and require legal review for deviations greater than predefined thresholds to preserve uniformity across partners.
Address Data Handling Explicitly
If partner access involves personal data or PHI, include a data processing addendum, encryption, breach notice timetables, and responsibilities for regulatory responses and audits.
Plan for Exit
Include clear post-termination obligations for customer transition, unsold inventory, outstanding payments, license revocation, and return of confidential materials.

Common Mistakes to Avoid

  • Vague territory language that creates overlapping rights and channel conflict, increasing litigation risk and sales confusion.
  • Unclear commission triggers and recovery clauses, causing disputes over refunds, chargebacks, or multi-year deals.
  • Failure to define authority of signers, leading to later questions about enforceability or unauthorized commitments.
  • Neglecting data protection clauses or industry addenda (HIPAA, financial privacy) when partners will handle regulated data.

Potential Legal and Financial Risks

Breach Liability: Indemnity exposure
Tax Exposure: Misapplied withholding
Regulatory Fines: HIPAA or privacy penalties
IP Loss: Unclear ownership terms
Contract Unenforceable: Improper signatory authority
Reputational Harm: Unauthorized marketing claims

eSignature Pricing and Capability Snapshot

Compare basic pricing and select capability indicators across commonly used eSignature vendors; signNow is listed first in the table per comparison rules.

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Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently Asked Questions and Practical Answers

Answers to common questions about validity, signing authority, notarization, amendment, and revocation in the U.S. context.


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