Auto Change Request for Travelers

Auto Change Request for Travelers

Document Analysis

Purpose: This document records a formal request to modify an existing auto/ground transportation arrangement made by or for a traveler, and establishes the contractual amendments between the Service Provider and the Traveler. It combines operational change details with binding commercial terms.

Typical sections: identification of parties and booking, recitals (WHEREAS), requested change details, scope of work (services to be provided), payment terms (amount, schedule, late fee), term and termination, confidentiality, governing law, entire agreement, and a two-party signature block with dates. Approvals and acknowledgement of additional charges are required.

Parties and Request Identification

Service Provider Name:

Service Provider Address:

Traveler Name:

Traveler Contact (Phone / Email):

Original Booking Reference:    Request Date:

Recitals

WHEREAS, the Service Provider and the Traveler entered into an existing transportation arrangement documented by Booking Reference: ; and

WHEREAS, the Traveler now requests specified modifications to the transportation services that may affect routing, timing, vehicle assignment, and payment obligations; and

WHEREAS, the parties wish to document the requested changes and any associated changes to compensation, schedule, and other material terms as set forth herein.

Requested Change Details

Date change    Itinerary modification    Vehicle change    Cancellation    Other

Scope of Work

The Scope of Work describes the services the Service Provider will perform following acceptance of this change request. Describe specific pick-up and drop-off points, vehicle type, number of passengers, special services, and any ancillary duties required.

Payment Terms

The parties agree that the compensation for the revised services will be as follows. Any additional charges arising from requested changes will be invoiced and payable according to the schedule below.

Term and Termination

This amendment becomes effective on the Effective Date set forth below and remains in effect until the completion of the revised services or the End Date specified, unless earlier terminated in accordance with this section.

Either party may terminate this amendment for material breach if the breaching party fails to cure within the notice period specified above. Termination does not relieve obligations accrued prior to termination, including payment for services performed.

Confidentiality

Each party shall keep confidential all non-public information disclosed in connection with this change request and shall not use such information other than to perform its obligations under this agreement. Confidential information does not include information that is or becomes publicly known through no breach of this provision or that is independently developed by a party without use of confidential information.

The receiving party shall implement reasonable safeguards to protect confidential information and shall limit disclosure to employees or subcontractors with a need to know and who are bound by confidentiality obligations at least as protective as those contained herein.

Representations; Liability

Each party represents that it has the authority to enter into this amendment. Except as expressly set forth in this amendment, neither party makes warranties, and liability for direct damages is limited to the fees paid or payable under this amendment for the affected services. Neither party shall be liable for indirect, incidental, or consequential damages, except to the extent such limitation is prohibited by applicable law.

Governing Law

This amendment shall be governed by and construed in accordance with the laws of the State of , without regard to its conflicts of law principles.

Entire Agreement

This amendment, together with the original transportation agreement identified by Booking Reference and any written attachments executed by the parties, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior oral or written agreements relating thereto. No modification shall be effective unless executed in writing by authorized representatives of both parties.

Acknowledgement and Certification

By signing below, each party certifies that the information provided in this Auto Change Request for Travelers is true and accurate to the best of its knowledge, that it has authority to bind the entity on whose behalf it signs, and that it agrees to the amended terms set forth herein.

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