Declarations Page
Summarizes the policyholder name, policy number, effective and expiration dates, and primary coverage limits so reviewers can confirm basic coverage quickly.
Accurate, well-formatted insurance and GL documents reduce coverage disputes, speed contract execution, and provide verifiable proof required by counterparties, regulators, and auditors.
Parties involved in producing or requesting Auto Insurance and GL documents vary by role and purpose.
Each party should confirm that names, policy numbers, coverage limits, and effective dates match the contractual language to avoid gaps.
An insurance broker or authorized agent issues COIs, endorsements, and policy documents on behalf of carriers. They must verify policy status with the insurer and ensure that any additional insured or waiver of subrogation endorsements are correctly attached; inaccurate COIs can be rejected by the relying party or create coverage disputes.
A company officer (CFO, risk manager, operations manager) signs contract-side attestations or authorizations and confirms that the company's insurance meets contract requirements. Their signature attests to organizational compliance and often triggers final contract execution or site access approvals.
Summarizes the policyholder name, policy number, effective and expiration dates, and primary coverage limits so reviewers can confirm basic coverage quickly.
Provides a concise, third-party view of coverage and named additional insureds; commonly requested by owners, clients, or agencies prior to contract performance.
Show modifications to the base policy such as additional insured status, waiver of subrogation, or primary/non-contributory language that affect how claims will be handled.
Lists single-occurrence and aggregate limits for general liability, auto liability, and umbrella/excess coverage so contractual requirements can be validated.
Named claims or agent contact with phone and email for verification; critical when a relying party needs real-time confirmation.
Signed attestation by an authorized representative (paper or e-signature) plus date and audit trail details to demonstrate execution and integrity.
| Field | Configuration |
|---|---|
| Authentication Method | Email access code or SMS two-factor authentication for signer identity |
| Field Types | Use signature, date, required text, and conditional fields for endorsements |
| Template Usage | Save certified COI templates to ensure consistent wording across recipients |
| Audit Trail | Enable timestamp, IP capture, and download of the completion certificate |
Choose a platform that supports required integrations, secure storage, and compliant authentication options.
Ensure the chosen platform supports audit trails, secure retention, and any industry-specific compliance (for example, HIPAA for healthcare-related exposures).
Often available within 1–5 business days from the insurer or agent
Request renewal COI at least 30 days before policy expiration
Allow 3–7 business days for processing additional insured endorsements
Ensure policy effective date equals or precedes contract commencement
Contractual clauses may require insurer notice 30 days in advance
Requester sends COI requirements and contract language to the insured for action
Agent confirms active policy and prepares endorsements as required
COI and endorsements are delivered to the requester with audit evidence
Set alerts for expiration and obtain renewed COIs before coverage lapses
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA available) | Yes | Yes | No | No |
Brian Fitzgibbons, COO, used digital COI delivery to reduce turnaround time by replacing manual requests
Tim Martin, Founder, centralized COI and endorsement handling online to remove paper processes