Awards Ceremony Resolution

AWARDS CEREMONY RESOLUTION

Recitals

WHEREAS, the board of directors or governing body of the Organization Name: (the "Organization") met in duly convened session on to consider recognition and awards for outstanding achievement;

WHEREAS, the Organization has determined that hosting an awards ceremony to honor eligible recipients will further the Organization's mission and public objectives and that the proposed Awards Ceremony will require engagement of event services and disbursement of funds; and

WHEREAS, it is necessary and desirable for the Organization to adopt formal authorization for the planning, funding, and execution of the Awards Ceremony and to delegate authority to an authorized representative to finalize agreements and take actions necessary to implement the program.

Resolved and Determined

NOW, THEREFORE, BE IT RESOLVED that the Organization hereby authorizes the planning and conduct of the Awards Ceremony described herein (the "Event") and approves the engagement of the Event Organizer identified below under the terms and conditions set forth in this Resolution.

Scope of Work

Payment Terms

The Organization shall compensate the Event Organizer as follows:

All invoices shall reference this Resolution number. Payment shall be conditioned upon satisfactory performance of the Scope of Work and receipt of invoice. The Organization reserves the right to withhold final payment pending receipt of final deliverables and an itemized accounting of expenditures.

Term and Termination

This Resolution and the authorization granted herein shall commence on

Start Date: and shall terminate on

End Date: unless earlier terminated in accordance with the terms set forth below.

Either party may terminate the engagement for cause if the other party materially breaches any obligation under this Resolution and fails to cure such breach within the notice period set forth above. Upon termination, the Event Organizer shall be entitled to payment for services performed to the effective date of termination, subject to offset for damages and costs incurred by the Organization resulting from breach.

Confidentiality

The Event Organizer shall hold confidential and not disclose any non-public information obtained from the Organization in connection with the Event, including but not limited to attendee lists, selection criteria, internal deliberations, and financial information (collectively, "Confidential Information"). The duty of confidentiality shall remain in effect for a period of

years from the date of disclosure. Confidential Information shall not include information which is or becomes generally available to the public through no fault of the Event Organizer, or which is required to be disclosed by law, provided that notice is given to the Organization to permit protective measures.

Delegation and Authorization

The Organization hereby authorizes the following designated representative to negotiate, finalize, execute, and deliver any contracts, purchase orders, vendor agreements, and other instruments reasonably necessary to effectuate this Resolution, subject to compliance with the Payment Terms set forth above:

All engagements entered into under this authority shall be consistent with the Organization's procurement policies and budgetary constraints. The representative shall report material contract terms to the governing body at its next regular meeting.

Governing Law

This Resolution and any agreements entered into pursuant to it shall be governed by and construed in accordance with the laws of the State of without regard to conflict of law principles.

Entire Agreement

This Resolution, together with any contracts, statements of work, and written amendments executed pursuant to the authority granted herein, constitutes the entire agreement between the Organization and the Event Organizer with respect to the subject matter hereof and supersedes all prior oral or written negotiations, representations, and agreements.

Certification

I hereby certify that the foregoing Resolution was duly adopted by the governing body of the Organization at a meeting held on the date set forth above, at which a quorum was present and acting throughout, and that the Resolution has not been modified, rescinded, or repealed and remains in full force and effect.

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