Where do I submit the form?

File the completed form with your building permit application through Baltimore City's electronic permitting portal or as directed by the issuing agency. For special projects, include the form with Department of Housing and Community Development submittals and follow reviewer instructions for attachments.

Can the form be e-signed?

Yes. Electronic signatures are valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted; ensure the signature method demonstrates signer intent, attribution, and retention. Use platforms with audit trails and, for PHI, a HIPAA BAA.

What supporting documents are required?

Attach energy models, calculations, labeled exhibits, site plans, and product specification sheets identified on the form. If certifications or third-party reports are required, include signed statements and any professional seals or license numbers to streamline reviewer verification.

Who must sign the form?

Authorized signatories typically include the property owner, authorized agent, or a licensed design professional certifying compliance. Verify the city's signature block requirements and whether notarization or witness signatures are required for specific project types.

What happens after submission to my application?

The city assigns a plan examiner who reviews green measures, issues corrections or clarifications, and schedules inspections. Respond to requests for information timely; unresolved items can defer permit issuance or require revised submittals and additional fees.

How long must records be kept?

Retain signed forms and supporting records for the project's active period plus at least three years; retain tax-related or financial records for three years (IRC §6501(a)) and HIPAA-related documents for six years (45 CFR §164.530(j)).

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Baltimore City Green Building Standards Form

Baltimore City Green Building Standards Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

What the Baltimore City Green Building Standards Form Is

The Baltimore City Green Building Standards Form documents a project's compliance with Baltimore City sustainability requirements for new construction, major renovations, and certain change-of-use projects. It records project scope, applicable green measures, certification targets, and responsible parties, and it supports plan review and permitting workflows with the city's Department of Housing and Community Development or the Department of Planning. The form is used to demonstrate adherence to local energy, water, materials, and waste standards and may reference accepted green ratings or mandatory city amendments to statewide codes.

Why Completing the Form Matters for Permits

Using the Baltimore City Green Building Standards Form centralizes sustainability documentation, clarifies permit requirements, and reduces back-and-forth with city reviewers. It helps applicants show compliance with local ordinances and expedites code verification during plan review and inspections.

Who Typically Prepares and Reviews the Form

Owners, architects, engineers, and project managers complete this form to document compliance with Baltimore's green building requirements.

Owners and developers who apply for building permits and track sustainability obligations.
Design professionals (architects, engineers) providing specifications and performance targets for project submittal.
Contractors and sustainability consultants responsible for implementation and verification during construction.

Step-by-Step: Complete and Submit the Form

Follow these steps to complete and submit the Baltimore City Green Building Standards Form for permit review.

01

Prepare Documents: Gather plans, energy models, and supporting calculations.
02

Fill Form: Complete fields, reference required exhibits, and enter certification goals.
03

Sign & Attach: Have authorized signatories sign and attach supporting documents.
04

Submit: Upload to the city's portal or deliver with permit application.

Recommended Electronic Workflow Settings

Configure an electronic workflow to collect signatures, attach exhibits, and route the form to agency reviewers.

Workflow Field and Configuration Settings	Setting \| Value
Signing Order and Recipient Sequence	Sequential \| Lead architect then owner
Required Fields, Attachments, and Notes	Mandatory \| Energy model, plans, signed certification
Authentication and Signer Verification	Email + SMS \| Use MFA for public reviewers
Notification and Reminders Schedule	Auto reminders \| Send after 3 and 7 days

How the Form Moves Through Review and Inspection

This overview explains how the form moves through internal and city processes from preparation to final approval.

Submit Online: Attach PDF form and exhibits via the city's electronic portal.
City Review: Plan examiners check for code compliance and sustainability measures.
Requests for Info: Respond promptly to reviewer clarifications to avoid processing delays.
Inspection & Approval: City schedules inspections; approval issued when requirements are met.

Technical Requirements for Electronic Submission

Use a platform that supports PDF upload, eSignatures, and audit trails to maintain a verifiable record.

File Types: PDF, DOCX, and XLSX supported
Integrations: Works with Box, Google Drive, and Procore
Security: AES-256 at rest, TLS 1.2/1.3

Key Submission and Response Deadlines

Key deadlines for submissions, certifications, and inspections help avoid permit delays and potential penalties, including review response windows and inspection scheduling.

Permit Application Deadline:

Submit form with permit application to avoid processing delays.

Review Response Window:

Respond to city requests within 14 calendar days.

Inspection Scheduling Timeline:

Schedule inspections after construction milestones complete.

Certification Finalization Deadline:

Provide final certifications prior to issuance of occupancy permit.

Appeal or Resubmission Period:

Resubmit corrected forms within 30 days of notice.

Milestone Sequence from Filing to Final Approval

Sequential milestones show where the form enters review, inspection, and final approval stages in the permitting lifecycle.

01

Application Submission

Form filed with initial permit application and supporting documents.

02

Plan Review

Examiners verify green measures and request clarifications as needed.

03

Pre-Construction Inspection

City schedules inspection to confirm site readiness and controls.

04

Final Approval

Approval issued when documentation and inspections meet standards.

Consequences of Incomplete or Incorrect Forms

Permit Delay: Incomplete form stalls approval.

Fines: City may levy civil penalties.

Rejection: Application may be returned unprocessed.

Increased Inspections: More inspections and corrective orders.

Contractual Risk: Noncompliance can breach contracts.

Financial Hold: Occupancy may be withheld.

Security and Compliance Elements to Note

Encryption: TLS 1.2/1.3 in transit, AES-256 at rest

Audit Trail: Timestamps, IP, and action history retained

Access Control: Role-based permissions for submitters, reviewers

HIPAA: BAA required if PHI included

Document Integrity: Versioning and tamper-evident records

Retention: Secure archiving with exportable logs

Common Preparation Mistakes to Avoid

Submitting incomplete energy models or missing calculations causes reviewers to issue RFIs and extends review cycles by weeks.
Using inconsistent names for the owner or project across documents triggers administrative holds and verification requests from plan examiners.
Failing to include required signatures, notarizations, or witness statements can render certifications invalid and delay occupancy approvals.
Uploading non-searchable scanned PDFs or incorrect file versions causes confusion and may require resubmission in acceptable formats.

eSignature Vendor Comparison for Permit Workflows

Compare common eSignature vendor features and pricing to choose a platform that supports secure signing, HIPAA requirements, and high-volume permit workflows.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Practical Examples of Form Use in Baltimore Projects

Two practical examples show how project teams use the form to document compliance and expedite permitting in Baltimore.

Multifamily Retrofit

A developer retrofit documented energy upgrades and water-saving measures on the form to meet city requirements and qualify for expedited review.

City reviewers accepted energy models on first pass.
Because the form included complete modeling, labeled exhibits, and a named responsible party, plan check cycles required no additional submittals, reducing project hold-ups and aligning inspection scheduling with contractor milestones.

New Construction

A design team used the form to capture mandatory stormwater and material reuse commitments early in design, coordinating review with multiple city agencies.

Permitting tracked commitments across trades.
Including detailed exhibit lists and a clear certification target allowed the applicant to meet conditional permit requirements, avoid subsequent RFIs, and schedule foundation and framing inspections without administrative pauses successfully.

Frequently Asked Questions and Practical Answers

Common questions and solutions for completing, submitting, and validating the Baltimore City Green Building Standards Form.

Need help? Contact support

Where do I submit the form?
File the completed form with your building permit application through Baltimore City's electronic permitting portal or as directed by the issuing agency. For special projects, include the form with Department of Housing and Community Development submittals and follow reviewer instructions for attachments.
Can the form be e-signed?
Yes. Electronic signatures are valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted; ensure the signature method demonstrates signer intent, attribution, and retention. Use platforms with audit trails and, for PHI, a HIPAA BAA.
What supporting documents are required?
Attach energy models, calculations, labeled exhibits, site plans, and product specification sheets identified on the form. If certifications or third-party reports are required, include signed statements and any professional seals or license numbers to streamline reviewer verification.
Who must sign the form?
Authorized signatories typically include the property owner, authorized agent, or a licensed design professional certifying compliance. Verify the city's signature block requirements and whether notarization or witness signatures are required for specific project types.
What happens after submission to my application?
The city assigns a plan examiner who reviews green measures, issues corrections or clarifications, and schedules inspections. Respond to requests for information timely; unresolved items can defer permit issuance or require revised submittals and additional fees.
How long must records be kept?
Retain signed forms and supporting records for the project's active period plus at least three years; retain tax-related or financial records for three years (IRC §6501(a)) and HIPAA-related documents for six years (45 CFR §164.530(j)).

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