Can an electronic signature be used?

Yes. Electronic signatures are legally enforceable under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted; ensure intent, consent, attribution, and retention are satisfied.

Do banks require notarization?

Many banks require notarized certification or a corporate secretary certificate; requirements vary by bank and state, and some banks accept remote online notarization if the bank permits it.

What supporting documents should accompany the resolution?

Provide articles of incorporation or formation, EIN confirmation, certified meeting minutes, and IDs for signers to accelerate bank review and reduce follow-up requests.

How do I change or revoke a resolution?

Adopt a new resolution or a revocation resolution, certify it, notify the bank in writing immediately, and provide supporting minutes or certifications demonstrating the change.

How long do banks keep these records?

Banks retain documentation under their compliance policies; maintain your own certified copies per IRS and industry rules—typically at least three to seven years depending on context.

What if a bank rejects a resolution?

Request the bank's specific deficiency details, correct the named fields (legal entity name, EIN, signatory details), obtain any required notarization, and resubmit with the requested attachments.

Electronic Signature
Templates
Finance
Bank Resolution Document

Bank Resolution Document

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BANK RESOLUTION

Entity Information

Entity Legal Name State or Jurisdiction of Incorporation Principal Business Address

Meeting and Authority

A meeting of the board of directors (or the governing body) of the corporation identified above was held on at and, at such meeting, the following resolution was duly adopted and is now in full force and effect.

The undersigned certifies that the following resolutions were adopted by the board and are not modified, rescinded or superseded as of the date set forth below.

Resolved

Resolved, that the corporation is authorized to establish one or more accounts with the bank identified herein and to deposit, withdraw, endorse, negotiate and otherwise deal with funds of the corporation in accordance with the terms of this resolution.

Resolved, that the following persons, holding the offices set opposite their names, are authorized to act on behalf of the corporation in connection with such accounts and banking relationships, and to execute and deliver any documents, instruments, agreements and authorizations required by the bank:

Authorized Signatory 1 — Printed Name and Title Authorized Signatory 2 — Printed Name and Title Authorized Signatory 3 — Printed Name and Title

Resolved, that the bank is authorized to honor and charge the accounts of the corporation for all checks, drafts, notes, bills of exchange, acceptances, online transfers, ACH entries and other instruments and orders for the payment of money when signed, authorized or approved in the manner determined by the bank in reliance on the names and specimen signatures supplied by the corporation.

Resolved, that the bank is authorized to accept instructions by electronic means, facsimile, or other forms of transmission bearing the specimen signatures or approval formats provided, and the corporation agrees to indemnify the bank for any losses resulting from reliance on such instructions in accordance with the bank's customary policies.

Bank and Account Details

Bank Name Account Type(s) to be Opened or Maintained Existing Account Numbers (if any) Maximum Single-Transaction Authority (per signatory)

Additional Provisions

Resolved, that the officers and agents of the corporation are authorized to enter into, execute and deliver any agreements, signatures cards, indemnities or other instruments required by the bank to open or maintain accounts and to perform all acts necessary to carry out the intent and purpose of this resolution.

Resolved, that the authority granted herein shall remain in full force and effect until express written notice of revocation or modification is delivered to the bank and the bank has had a reasonable opportunity to act upon that notice.

Special Instructions, Limitations or Notes

Certification by Corporate Secretary

I hereby certify that I am the duly elected and acting Secretary (or other custodian of corporate records) of the corporation named above; that the foregoing is a true and correct copy of a resolution duly adopted by the board of directors (or governing body) at a meeting held in accordance with law and the bylaws of the corporation; that the resolution is now in full force and effect and has not been modified or revoked; and that the persons named herein hold the offices set forth opposite their names.

I further certify that the corporate seal, if required, has been applied in accordance with the corporation's bylaws.

Corporate Secretary:

By:

Date:

WARNING: This document authorizes financial access and control. Any false statement or forgery may result in civil or criminal liability. The bank is authorized to rely on the foregoing until it receives written revocation in accordance with the bank's policies.

What a Bank Resolution Document Is

A Bank Resolution Document is a formal corporate record authorizing specific individuals to open, manage, or close bank accounts and to execute financial transactions on behalf of an organization. It typically records the corporation or LLC name, board or member authorization, the specific powers granted (signing, wire transfers, check issuance), and effective dates. The resolution becomes part of corporate minutes or governance files and is required by many U.S. financial institutions to verify authority and satisfy anti-fraud procedures.

Why a Clear Bank Resolution Matters

A precise Bank Resolution document reduces operational friction with banks, clarifies internal authority, and limits liability by documenting who may bind the entity financially. It supports compliance with banking policies, helps prevent unauthorized transactions, and provides an auditable record for audits and regulatory review.

Who Typically Prepares and Relies on This Document

Organizations of varying sizes use bank resolutions to establish or change who can transact on company bank accounts; preparing the resolution requires corporate officers or authorized managers.

Corporate officers and board secretaries who record formal board actions and minutes.
Small business owners and LLC members when opening or updating business bank accounts.
Bank compliance officers and relationship managers who verify signer authority.

Having a standard resolution template speeds account onboarding and reduces repeated requests from financial institutions.

Common Signer and Preparer Roles

Board Secretary

The board secretary or corporate secretary prepares or certifies the resolution, attaches meeting minutes, and confirms that the board action complied with bylaws and state corporate law.

Authorized Officer

An authorized officer (CEO, CFO, president) is named in the resolution to sign checks, execute wire transfers, and open/close accounts; banks rely on this designation to accept or reject instructions.

Essential Data Elements in a Bank Resolution

Legal Entity Name: Exact registered name

EIN: Employer Identification Number

Authorized Individuals: Full names and titles

Authority Scope: Signing limits or transaction types

Effective Dates: Start and end dates

Certification Line: Signer, date, and corporate seal

Legal and Operational Risks to Note

Unauthorized Transactions: Bank may refuse or reverse

Corporate Liability: Wrongful acts expose entity

Bank Account Freeze: Disputes can halt activity

Regulatory Scrutiny: Compliance audits intensified

Invalid Resolution: Bank may reject signatures

Document Retention: Loss can hinder audits

Frequent Preparation Pitfalls

Leaving names or titles ambiguous so banks cannot match signers to corporate records, which delays account setup or causes rejection.
Failing to include a clear effective date and termination or revocation clause, creating uncertainty about current authority.
Providing mismatched names or using informal names instead of the legal entity name, triggering requests for corrected documentation.
Omitting certification by the corporate secretary or attaching minutes, which many banks require before accepting the resolution.

Step-by-Step: Preparing the Resolution

Follow these core steps to prepare a compliant Bank Resolution document and reduce review cycles with banks.

01

Confirm Authority: Verify bylaw approval or member vote
02

Use Legal Name: Enter exact registered entity name
03

Specify Powers: List permitted banking actions
04

Certify and Date: Have secretary sign and date

How to Configure an Online Resolution Workflow

Set up a repeatable online workflow to collect signatures, add attachments, and provide audit trails for banks.

Field	Recommended setting
Signer Order	Sequential: certifier then authorized signer
Authentication	Email plus SMS code for higher assurance
Attachments	Require articles, EIN letter, or minutes
Audit Trail	Enable full timestamps and IP capture

Typical eSigning Flow for a Bank Resolution

An online signing workflow shortens turnaround and preserves an evidentiary trail banks accept for verification.

Upload Document: Sender uploads the resolution and attachments
Place Fields: Add signature, date, and initial fields
Invite Signers: Send by email or secure link
Complete Signing: Signers authenticate, sign, and receive copies

Technical and Integration Considerations

Choose an eSignature platform that supports required integrations, secure authentication, and export formats banks accept.

Integrations: Salesforce, NetSuite, Microsoft 365, Google Workspace compatibility
File Formats: PDF and DOCX export with embedded audit trail
Authentication: Email, SMS code, and stronger auth options

Core Sections to Include in a Professional Resolution

A complete Bank Resolution includes identifying information, authority scope, certification, and signatory confirmations to meet bank requirements.

Heading

Title the document clearly as Bank Resolution or Corporate Resolution; include the entity type and state of formation.

Recitals

State the board or member meeting date, quorum, and the basis for the resolution authority.

Authorization Clause

List the specific banking powers granted and any monetary limits or transaction types excluded.

Named Signers

Provide full legal names, titles, and any specimen signatures or sample signature blocks required by the bank.

Certification

Include a certification by the corporate secretary or manager confirming the resolution is in force and correctly recorded.

Attachments

Attach articles of incorporation, EIN confirmation, meeting minutes, and ID for signers as requested.

Practical Tips for Faster Bank Acceptance

Apply these practical measures to reduce bank review cycles and rework when submitting a resolution.

Match Bank Records Exactly

Use the precise legal entity name and EIN that appear on formation documents and the bank application; mismatches often cause requests for corrected resolutions and delay account opening.

Limit and Describe Authority

Specify transaction limits and permitted actions to reduce bank inquiry and internal misunderstandings; broad blanket powers tend to trigger additional verification steps.

Include Supporting Documents

Attach certified meeting minutes, articles of incorporation, and an EIN verification letter to provide immediate proof and avoid back-and-forth with the bank.

Use Clear Certification Language

Have the corporate secretary or an officer certify the resolution with date, signature, and title; if required, notarize or use remote online notarization per bank policy.

Timing Expectations and Typical Processing Windows

Banks and internal governance impose time elements: board approval, effective dates, and bank processing; plan accordingly to avoid gaps in authority.

Board Approval Date:

Record meeting date as MM/DD/YYYY when resolution was approved

Effective Date:

Specify start date; immediate effect is common if noted

Bank Processing:

Expect 1–5 business days for verification depending on bank

Notarization Window:

Notarize on or after the approval date to align with certificate

Revocation Notice:

Provide banks written notice immediately upon revocation

Key Milestones from Approval to Account Activation

Track these sequential milestones to move from board action to live account access without gaps.

01

Board Resolution Adopted

Meeting held and vote recorded in minutes

02

Document Prepared

Resolution drafted, signed, and certified

03

Bank Submission

Resolution and attachments uploaded to bank

04

Account Activation

Bank verifies documentation and enables signer access

eSignature Pricing and Feature Comparison for Bank Resolution Workflows

Compare entry pricing and key feature availability across providers. signNow is listed first to align column ordering.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Audit Trail	Yes	Yes	Yes	Yes	Yes
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Frequently Asked Questions About Bank Resolutions

Answers to common questions about preparing, submitting, and updating Bank Resolution documents when working with U.S. banks.

Need help? Contact support

Can an electronic signature be used?
Yes. Electronic signatures are legally enforceable under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted; ensure intent, consent, attribution, and retention are satisfied.
Do banks require notarization?
Many banks require notarized certification or a corporate secretary certificate; requirements vary by bank and state, and some banks accept remote online notarization if the bank permits it.
What supporting documents should accompany the resolution?
Provide articles of incorporation or formation, EIN confirmation, certified meeting minutes, and IDs for signers to accelerate bank review and reduce follow-up requests.
How do I change or revoke a resolution?
Adopt a new resolution or a revocation resolution, certify it, notify the bank in writing immediately, and provide supporting minutes or certifications demonstrating the change.
How long do banks keep these records?
Banks retain documentation under their compliance policies; maintain your own certified copies per IRS and industry rules—typically at least three to seven years depending on context.
What if a bank rejects a resolution?
Request the bank's specific deficiency details, correct the named fields (legal entity name, EIN, signatory details), obtain any required notarization, and resubmit with the requested attachments.

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