Can a resolution be signed electronically?

Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA in most states; confirm the bank accepts e-signed certified copies and whether consumer-facing disclosures are required.

Does the bank require notarization?

Many banks require notarized or certified copies of resolutions to verify authenticity; requirements vary by institution and state, so confirm the bank's specific closing checklist before submission.

Is remote online notarization acceptable?

RON is accepted in most states but not universally; check the bank's RON policy and the state's RON rules before using remote notarization to certify the resolution.

What supporting documents should accompany the resolution?

Typically include articles of incorporation or organization, EIN confirmation, certified meeting minutes or written consent, and government IDs for each authorized signer to satisfy KYC and bank policy.

Who can sign on behalf of an entity?

Signers must be those the resolution names and who have been authorized under corporate bylaws or operating agreement; banks verify authority against corporate records and may request additional officer attestations.

How long will banks retain the certified resolution?

Banks retain documents per their records policy; you should retain originals and certified copies per IRS, HIPAA, or industry-specific rules and produce them on request for audits or account disputes.

Electronic Signature
Templates
Miscellaneous
Banking Account Opening Resolution

Banking Account Opening Resolution

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BANKING ACCOUNT OPENING RESOLUTION

Company Name:

WHEREAS

WHEREAS, the Board of Directors of the Company has determined that it is in the best interest of the Company to establish banking relationships and to open and maintain one or more accounts with financial institutions for the conduct of the Company's business; and

WHEREAS, the Board desires to designate authorized signatories, to define the scope of authority for account management, and to authorize the Bank to rely on this resolution and on certificates of incumbency and signature until the Bank receives written notice of any change; and

WHEREAS, the Company will provide such documentation and identification as requested by the Bank and will comply with applicable banking regulations.

RESOLUTION

NOW, THEREFORE, BE IT RESOLVED that the officers and agents of the Company identified in this resolution are authorized, empowered and directed, on behalf of the Company, to open, maintain, and close accounts in the name of the Company with the financial institution (the Bank) and to take any and all actions necessary or incidental thereto.

BE IT FURTHER RESOLVED that the Company hereby authorizes the Bank to honor, pay, charge against, and act upon instruments, agreements and instructions signed or otherwise authenticated in accordance with the signing authority set forth in this resolution.

SCOPE OF AUTHORITY

Describe accounts, services and limitations

AUTHORIZED SIGNATORIES

The following individuals are authorized to act as signatories on behalf of the Company for the accounts described above. The Bank is authorized to accept their signatures, facsimile signatures, electronic signatures, and other authentication methods agreed with the Bank.

List authorized signatories (print name, title, and specimen signature)

Signing requirement: Single signature sufficient Dual/signature with countersignature required Other (specify in scope)

ACCOUNT TYPES AND SERVICES

Account types to be opened:

Checking account Savings account Merchant services / Credit card processing Loan / Credit facility ACH / Wire transfer capability

Special instructions or service limits

PAYMENT AUTHORIZATION AND FEES

Initial deposit amount: $ Deposit date:

The Company authorizes the Bank to deduct usual and agreed-upon banking fees from Company accounts. Overdrafts and unpaid items may be subject to charges as set by the Bank. Late fees and penalty assessments will be handled pursuant to the Bank's standard fee schedule applicable to the accounts.

TERM, REVOCATION, AND NOTICE

This Resolution shall become effective on: and shall remain in effect until revoked or amended by a subsequent resolution of the Board delivered in writing to the Bank.

Notice of revocation or amendment shall be effective upon the Bank's receipt of written notice signed by an authorized officer as set forth in this resolution. Notice period for termination: days.

CONFIDENTIALITY

The Bank and the Company shall maintain the confidentiality of nonpublic account information in accordance with applicable law. The Company authorizes the Bank to disclose account information to those authorized in this resolution and to third parties as permitted or required by law or regulation.

REPRESENTATIONS, WARRANTIES AND INDEMNIFICATION

The Company represents and warrants that it is duly organized and in good standing under the laws of its jurisdiction and that the execution and delivery of this Resolution and the actions authorized herein have been duly authorized and are binding. The Company agrees to indemnify and hold harmless the Bank for any liability arising from honoring instruments signed by the authorized signatories unless caused by the Bank's gross negligence or willful misconduct.

GOVERNING LAW

This Resolution shall be governed by and construed in accordance with the laws of the state of: without regard to its conflict of laws principles.

ENTIRE AGREEMENT

This Resolution constitutes the entire agreement of the Company with respect to the subject matter hereof and supersedes all prior resolutions or authorizations relating to the opening or maintenance of Company accounts at the Bank, except as otherwise provided in a signed writing.

CERTIFICATION BY SECRETARY

I hereby certify that the foregoing is a true and correct copy of a resolution duly adopted by the Board of Directors of the Company on the date indicated below, and that the resolution has not been modified or rescinded and remains in full force and effect.

Date of Board Action:

Secretary's statement (optional additional remarks)

Company Secretary / Certifying Officer:

Printed Name:

By:

Date:

Authorized Officer / Account Manager:

Printed Name:

By:

Date:

What a Banking Account Opening Resolution Is and when it's used

A Banking Account Opening Resolution is an internal corporate document adopted by a board of directors or authorized owners that formally approves the opening of one or more bank accounts and identifies who may act on the account. The resolution states the account type, authorized signers, signing authority limits, and any special instructions for deposits, wire transfers, or signature delegation. Banks typically require a certified copy of the corporate minutes or a signed resolution before establishing business accounts; the resolution creates a clear audit trail linking the legal entity, decision makers, and institutional banking relationships.

Why a clear resolution matters for banking operations

A concise, properly executed Banking Account Opening Resolution reduces onboarding delays, clarifies signer authority for banks, and protects the organization by documenting internal approval. It helps banks meet their compliance checks and provides evidence of corporate authority during audits or disputes.

Who prepares and who signs the Banking Account Opening Resolution

Typical preparers are corporate secretaries, general counsel, CFOs, or company officers who draft board minutes and resolutions prior to bank submission.

Corporate secretary or counsel prepares the draft and circulates for board review and approval.
Board of directors or LLC members adopt and certify the resolution at a meeting or by written consent.
Authorized signers (officers, managers) execute bank forms and provide IDs after the bank accepts the certified resolution.

After adoption, a certified copy and any supporting documents are delivered to the bank with signer IDs so the institution can verify authority and complete account setup.

Typical signers and approvers

Board Chair

Board Chair or President — signs or certifies the resolution and confirms that the board meeting or written consent authorized the account opening; often provides the certification stamp and date for the bank's file.

Chief Financial Officer

Chief Financial Officer — listed as an authorized signer for day-to-day transactions, wires, and checks; may also set single- or dual-signature limits and confirm internal controls to the bank.

Essential data elements to include

Entity name: Exact legal name

Form of entity: Corporation, LLC, partnership

EIN / TIN: Federal tax ID

Authorized signers: Names and titles

Signature limits: Per-transaction authority

Certification date: Adoption date

Common preparation pitfalls

Using an informal memo instead of a certified resolution, which banks may reject or require additional proof of authority.
Listing ambiguous signer titles or nicknames rather than full legal names and official titles, causing identity verification delays.
Failing to attach required supporting documents such as articles of incorporation, EIN confirmation, or meeting minutes.
Omitting signature authority limits or dual-signature requirements, which can lead to processing errors or unauthorized transactions.

Risks of an incorrect or missing resolution

Account setup delay: Lost time, possible missed payments

Administrative rejection: Bank may require re-submission

Unauthorized access: Fraud or misrouted funds

Regulatory exposure: KYC/AML hold or additional scrutiny

Tax consequences: Backup withholding triggers

Legal disputes: Challenges to authority

How to adopt and deliver a Banking Account Opening Resolution

Follow these sequential steps to create, approve, and submit a resolution acceptable to most U.S. banks.

01

Draft: Prepare a resolution showing the entity, account type, and authorized signers.
02

Approve: Adopt at a board meeting or by written consent per governing documents.
03

Certify: Have the corporate secretary or authorized officer sign and date a certified copy.
04

Submit: Deliver the certified resolution and supporting documents to the bank for account opening.

Typical bank onboarding flow for a new business account

Banks run identification and compliance checks after receiving the resolution and supporting documents; understanding their sequence helps avoid rework.

Document intake: Bank receives resolution and IDs for each signer.
Compliance review: KYC/AML checks and beneficial owner screening occur.
Account setup: Bank creates ledger and assigns routing information.
Confirmation: Bank notifies the business when the account is active.

Digital workflow checklist for online completion

Set up a clear e-submission workflow when you complete the resolution electronically to preserve auditability.

Field \| Configuration	Responsible party \| Required
Document upload	PDF/A preferred for preservation
Signer authentication	Use multi-factor or ID verification
Certificate capture	Store audit trail and timestamps
Delivery method	Secure upload or bank portal

Technical considerations for e-submission and signatures

Ensure the chosen platform captures signer identity, a tamper-evident audit trail, and allows certified copies to be produced for bank review.

Authentication: Email + MFA or ID verification
File formats: PDF, DOCX accepted
Integrations: CRM and document storage

Use a platform that supports ESIGN/UETA compliance, audit logs, and export of signed PDFs so the bank receives a verifiable, permanent record of approval.

Timing and processing expectations

Allow internal and bank processing time when planning account openings; timeframes vary by institution and complexity.

Internal approval lead time:

Allow 3–10 business days for board or member consent

Bank review period:

1–7 business days depending on KYC complexity

Wire setup lead:

Additional 1–3 days to activate wire transfers

Notarization scheduling:

Plan 1–5 days for in-person notarization or RON

Record retention start:

Retention begins on certification date

Key milestones from board approval to active account

Track these numbered milestones so internal teams and the bank align on responsibilities and timing.

01

Board Authorization

Adopted resolution at a quorumed meeting or unanimous written consent.

02

Certification

Corporate secretary signs and dates a certified copy for bank submission.

03

Bank Submission

Deliver the resolution, EIN confirmation, and signer IDs to the bank.

04

Account Activation

Bank completes KYC reviews and confirms account is open and operational.

What a professional Banking Account Opening Resolution contains

A well-structured resolution anticipates bank requirements and clearly documents internal authority and operational controls.

Legal entity

State the entity's exact legal name, formation jurisdiction, and formation document reference so the bank can match the resolution to corporate filings and the EIN.

Resolution statement

A concise proclamation that the board or members authorize opening specified bank account(s), with account type and any internal account naming conventions noted.

Authorized signers

List each signer with full legal name, job title, and explicit signing authority limits; include alternates and any dual-signature requirements.

Transaction limits

Specify per-transaction or daily wire limits, delegated authority for routine deposits, and whether treasury services require separate approvals.

Supporting documents

Reference attachments such as articles of incorporation, EIN confirmation letter, certified meeting minutes, or member consent to satisfy bank due diligence.

Certification block

A certification signed and dated by the corporate secretary or authorized officer confirming adoption and authorizing the bank to rely on the resolution.

eSignature vendor overview for executing Banking Account Opening Resolutions

Comparing common eSignature providers on starting price, trial availability, bulk send, audit trail capability, HIPAA support, and envelope limits helps select the right tool for submission and recordkeeping.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions about Banking Account Opening Resolutions

Answers to common questions about authority, e-signatures, notarization, and bank acceptance to reduce confusion during account setup.

Need help? Contact support

Can a resolution be signed electronically?
Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA in most states; confirm the bank accepts e-signed certified copies and whether consumer-facing disclosures are required.
Does the bank require notarization?
Many banks require notarized or certified copies of resolutions to verify authenticity; requirements vary by institution and state, so confirm the bank's specific closing checklist before submission.
Is remote online notarization acceptable?
RON is accepted in most states but not universally; check the bank's RON policy and the state's RON rules before using remote notarization to certify the resolution.
What supporting documents should accompany the resolution?
Typically include articles of incorporation or organization, EIN confirmation, certified meeting minutes or written consent, and government IDs for each authorized signer to satisfy KYC and bank policy.
Who can sign on behalf of an entity?
Signers must be those the resolution names and who have been authorized under corporate bylaws or operating agreement; banks verify authority against corporate records and may request additional officer attestations.
How long will banks retain the certified resolution?
Banks retain documents per their records policy; you should retain originals and certified copies per IRS, HIPAA, or industry-specific rules and produce them on request for audits or account disputes.

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