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Banking Agreement

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BANKING AGREEMENT

This Banking Agreement (the Agreement) is made and entered into as of (Effective Date) by and between Bank Name: with its principal place of business at Bank Address: and Client Name: with mailing address Client Address: . The Bank and the Client are referred to herein individually as a Party and collectively as the Parties.

RECITALS

WHEREAS, the Client desires to establish one or more deposit accounts and obtain ancillary banking services from the Bank on the terms set forth in this Agreement; and

WHEREAS, the Bank is a duly organized financial institution authorized to accept deposits and to provide the services described in this Agreement and is willing to provide such services to the Client subject to the terms and conditions set forth below; and

WHEREAS, the Parties intend that this Agreement establish the respective rights, duties, and obligations of the Parties with respect to accounts, deposits, withdrawals, electronic transfers, fees, setoff and security interests, and related services.

NOW THEREFORE, in consideration of the mutual covenants and agreements contained herein, the Parties agree as follows:

1. DEFINITIONS

For purposes of this Agreement, the following terms shall have the meanings set forth below: "Account" means any deposit account established by the Client with the Bank; "Authorized Signatory" means any person authorized by the Client to act on its behalf with respect to an Account; "Business Day" means any day on which the Bank is open for substantially all banking functions.

2. ACCOUNT OPENING AND OPERATION

2.1 Account Establishment. The Client shall open Accounts by completing the Bank's account opening documentation and providing identification and other information reasonably requested by the Bank. Account Number: . The Bank reserves the right to refuse to open an Account for any lawful reason.

2.2 Authority and Signatories. The Client shall provide the Bank with a written authorization identifying Authorized Signatories and specimen signatures. The Bank may rely upon any signature or instruction that conforms with such authorization until the Bank receives and has a reasonable opportunity to act upon written notice of revocation or change.

3. DEPOSITS, WITHDRAWALS AND TRANSFERS

3.1 Acceptance of Deposits. The Bank may accept deposits by cash, check, electronic transfer, or other instruments at its discretion. Deposits are subject to final verification and collection. The Bank may place holds on deposited items in accordance with its funds availability policies.

3.2 Withdrawals and Transfer Instructions. Withdrawals or transfers from an Account shall be made upon receipt of properly authorized instructions. The Bank shall have no obligation to investigate the authority of any person presenting such instructions except as required by applicable law. The Bank may set limits on the amounts and frequency of withdrawals.

4. INTEREST, FEES AND CHARGES

4.1 Interest. Interest, if any, shall be paid on such Accounts and at such rates as the Bank may from time to time determine and disclose to the Client. Interest rates may be adjusted by the Bank upon notice as provided in the Notices section.

4.2 Fees and Charges. The Client shall pay fees for account maintenance, transaction processing, returned items, wire transfers, and other services as set forth in the Bank's fee schedule provided to the Client. The Bank may debit fees from any Account without prior consent for each billing period.

5. REPRESENTATIONS AND WARRANTIES

The Client represents and warrants to the Bank that: (a) it is duly organized and in good standing under the laws of its jurisdiction; (b) the execution and performance of this Agreement have been duly authorized; (c) all information provided to the Bank is true, correct and complete; and (d) no authorization is required from any third party to enable the Client to enter into or perform this Agreement unless disclosed to the Bank in writing.

6. SETOFF, SECURITY INTEREST AND COLLECTION

6.1 Right of Setoff. To the extent permitted by law, the Bank shall have a general lien and right of setoff against all Accounts and balances of the Client for any and all obligations of the Client to the Bank, whether matured or unmatured, absolute or contingent. The Bank may exercise such right without notice to the Client unless notice is required by law.

6.2 Security Interest. The Client grants the Bank a security interest in and to all present and future Accounts, deposits, and related property to secure the Client's obligations to the Bank. The Client agrees to execute financing statements and other documents as the Bank may reasonably request to perfect its security interest.

7. CONFIDENTIALITY

The Bank will treat Client information as confidential and will not disclose such information except (a) to provide banking services, (b) as authorized by the Client, (c) to affiliates or service providers subject to confidentiality obligations, or (d) as required by law, court order or government regulation. The Client consents to disclosures necessary for anti-money laundering, sanctions screening, and regulatory compliance.

8. COMPLIANCE WITH LAWS

The Client shall comply with all applicable laws, regulations and sanctions regimes, including those relating to anti-money laundering, know-your-customer rules, and tax reporting. The Bank may refuse or delay a transaction if it reasonably believes the transaction would violate law or the Bank's policies.

9. NOTICES

All notices, requests or other communications required or permitted under this Agreement shall be in writing and delivered by hand, certified mail (return receipt requested), overnight courier, or other method agreed by the Parties, to the addresses set forth below or to such other address as a Party may designate by notice to the other Party in accordance with this section.

10. AMENDMENTS; WAIVER

This Agreement may be amended only by a written instrument signed by both Parties. No waiver of any term or condition of this Agreement shall be effective unless in writing and signed by the Party against whom the waiver is asserted. A waiver of any breach shall not constitute a waiver of any subsequent breach.

11. ASSIGNMENT

The Bank may assign or transfer its rights and obligations under this Agreement in whole or in part without the Client's consent. The Client may not assign its rights or delegate obligations under this Agreement without the prior written consent of the Bank, which consent shall not be unreasonably withheld.

12. INDEMNIFICATION

The Client shall indemnify, defend and hold the Bank harmless from and against any and all claims, losses, liabilities, costs and expenses (including reasonable attorneys' fees) arising out of the Client's breach of this Agreement, the Client's negligence or willful misconduct, or the Client's failure to timely provide required instructions or information.

13. LIMITATION OF LIABILITY

Except for liability resulting from the Bank's gross negligence or willful misconduct, in no event shall the Bank be liable to the Client for indirect, incidental, special, consequential, or punitive damages, including lost profits, whether in contract, tort or otherwise, even if the Bank has been advised of the possibility of such damages.

14. TERMINATION

Either Party may terminate this Agreement upon written notice to the other Party. Termination shall not affect the Bank's rights with respect to claims arising prior to termination, including rights of setoff and security interests. The Client remains liable for obligations incurred prior to termination.

15. GOVERNING LAW; SEVERABILITY; ENTIRE AGREEMENT

15.1 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflicts of laws principles.

15.2 Severability. If any provision of this Agreement is held to be invalid or unenforceable by a court of competent jurisdiction, such invalidity shall not affect the remaining provisions, which shall remain in full force and effect.

15.3 Entire Agreement. This Agreement, together with any account opening documents, fee schedules, disclosures, and schedules incorporated herein by reference, constitutes the entire agreement between the Parties with respect to the subject matter and supersedes all prior agreements and understandings, whether written or oral, relating thereto.

16. COUNTERPARTS

This Agreement may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. Signatures provided by facsimile or electronic image shall be effective as original signatures.

17. MISCELLANEOUS

The headings in this Agreement are for convenience only and shall not affect its interpretation. Any notices required by this Agreement shall be effective upon receipt. The Parties shall execute such further documents and take such further actions as may be reasonably required to give full effect to this Agreement.

AUTHORIZED SIGNATURES; ACKNOWLEDGMENTS

The undersigned represent and warrant that they are authorized to execute this Agreement on behalf of their respective Party and that by signing below the Party agrees to be bound by all terms and conditions contained herein.

For the Bank

Printed Name:

By:

Date:

For the Client

Printed Name:

By:

Date:

Enter text✕

What a Banking Agreement Is and why it matters

A Banking Agreement is a written contract between a customer and a financial institution that defines account privileges, signer authority, transaction approvals, fees, confidentiality, and remedies. It documents who may access accounts, how transfers are authorized, and conditions for holds or limits. The agreement often includes delegation of signing authority, dispute resolution procedures, indemnities, and termination mechanics. When executed electronically, enforceability depends on showing signature intent, consent to electronic records, signer attribution, and retained reproducible records under ESIGN and UETA.

Why a clear Banking Agreement reduces risk

A precise Banking Agreement reduces operational and fraud risk by clarifying signer limits, fee responsibilities, and dispute procedures. Clear terms support regulatory compliance and provide evidence in audits or litigation, helping both banks and customers resolve disputes more efficiently.

Why a clear Banking Agreement reduces risk

Who commonly prepares and signs Banking Agreements

Typical users include corporate treasury teams, small-business owners, bank compliance officers, and legal counsel responsible for account controls and signatures.

  • Corporate treasury teams managing cash, sweeps, and multi-account authorizations for day-to-day operations.
  • Small-business owners setting authorized signers, payment limits, and account notifications.
  • Bank compliance and operations staff enforcing limits, holds, and monitoring suspicious activity.

Use the agreement to document permissions, reduce fraud exposure, and create a clear record for regulatory or audit reviews.

Representative signers and stakeholders

Brian Fitzgibbons, COO

As COO at Optica Ventures LLC, Brian emphasizes that a concise Banking Agreement with clear signer roles and audit trails reduces turnaround time for account authorizations and supports customer-facing workflows while meeting internal control requirements.

Kodi-Marie Evans, Director

As Director of NetSuite Operations at Xerox, Kodi-Marie highlights that integrated eSigning with structured banking agreements enables automated account creation, role-based signer assignment, and centralized records, reducing manual reconciliation and improving audit readiness.

Core sections to include in a professional Banking Agreement

A complete Banking Agreement should be organized into clear sections so each party knows rights and obligations. Below are six essential components to include and why they matter.

Parties

Identify each legal entity or individual by full legal name, formation type, and TIN or SSN where required to avoid onboarding or tax reporting errors.

Authorized Signers

List each signer, job title, contact details, and monetary or transaction limits; specify whether dual signatures or countersignatures are required for particular actions.

Account Controls

Define permitted transactions, daily or per-transaction limits, ACH/wire authorizations, and holds or review periods to reduce operational and fraud exposure.

Fees and Liability

State applicable fees, how disputes over fees are handled, and allocation of liability for unauthorized transactions consistent with bank policies and applicable law.

Notices and Disputes

Specify how notices are delivered, timing for dispute notices, escalation process, and governing law for resolving conflicts.

Termination

Describe conditions for termination, required notice periods, procedures for closing accounts, and obligations that survive termination such as indemnities.

Step-by-step: completing and executing a Banking Agreement

Follow these procedural steps to prepare, authorize, and retain the Banking Agreement whether you execute on paper or electronically.

  • 01
    Prepare Draft: Assemble parties, terms, fees, and signature blocks.
  • 02
    Verify Parties: Confirm legal names and EINs or SSNs as applicable.
  • 03
    Choose Execution: Decide on in-person notarization or ESIGN-compliant electronic signing.
  • 04
    Retain Records: Keep executed copies and audit trail for required retention periods.

Configuring a digital workflow for the Banking Agreement

Configure signer order, authentication strength, and recordkeeping options to match your bank’s acceptance criteria and internal controls.

Field Configuration
Signer Order Sequential or parallel routing; define primary approvers
Authentication Email link, SMS code, KBA, or multi-factor
Conditional Fields Show fields only when triggered by prior choices
Recordkeeping Enable audit trail, PDF/A export, and storage retention

How electronic execution typically flows

A standard eSigning flow moves a Banking Agreement from upload to signer authentication, signature capture, and audit trail generation for bank processing.

  • Upload Document: Upload PDF or DOCX to signing platform.
  • Place Fields: Add signature, date, and conditional fields.
  • Invite Signers: Send via email, SMS code, or signing link.
  • Audit Trail: Platform captures timestamps, IPs, and completion records.

Platform and integration considerations for eSigning

Ensure your eSignature platform supports required file formats, audit trails, authentication options, and integrations with core systems used by your bank.

  • Integrations: Salesforce, NetSuite, Microsoft 365
  • Formats: PDF, DOCX, PDF/A formats supported
  • Authentication: SMS codes, SSO, KBA, MFA options

eSignature vendor comparison for Banking Agreement workflows

Pricing and feature snapshot comparing signNow and other major eSignature vendors for typical Banking Agreement workflows.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes Yes
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Security and compliance controls to verify

Encryption in Transit: TLS 1.2 and 1.3 protocols
Encryption at Rest: AES-256 encryption for stored data
Certifications: SOC 2 Type II, ISO 27001
HIPAA: BAA available; HIPAA compliant workflows
eSign Laws: ESIGN and UETA compliance
Accessibility: WCAG 2.0 Level AA support

Primary penalties and legal risks to be aware of

1099 Filing Penalties: $60–$330 per form (IRC §6721)
Intentional Disregard: $660+ per form, no cap
I-9 Violations: $281–$2,789 per violation
Backup Withholding: 24% withholding rate
Incorrect Signatures: May void authorization
Delayed Submission: Operational and compliance risk

Common pitfalls when preparing Banking Agreements

  • Using vague authority language that fails to specify transaction limits or dual-signature requirements, which can lead to unauthorized transfers and bank disputes.
  • Mismatched names or inconsistent entity designations between corporate records and the agreement, triggering delayed onboarding or rejected account changes by the bank.
  • Failing to include notarization or witness steps where required in a jurisdiction, resulting in documents deemed nonbinding for certain transactions.
  • Relying on low-assurance signer authentication without additional verification for high-value transactions, increasing fraud exposure and regulatory scrutiny.

Typical timelines and processing expectations

Processing times depend on bank policy, required verifications, and whether execution is in-person, remote online notarization, or eSigned; plan accordingly.

Bank Review Time:

Allow 3–7 business days for standard account review

Notary Scheduling:

Schedule RON or in-person notary; session fees and availability vary

RON Record Retention:

Audio-video recordings commonly retained 5–10 years per state RON rules

Tax Form Requests:

Provide W-9 upon bank request to confirm TIN

Signature Deadline:

Sign by the effective date specified to avoid delays

Key milestones from draft to bank acceptance

Use these sequential milestones to track progress from drafting through final bank confirmation.

01

Draft Agreement

Define parties, account types, limits, and fees.

02

Internal Approval

Obtain company and legal sign-off before execution.

03

Execute and Notarize

Sign, notarize or complete RON session and collect evidence.

04

Bank Acceptance

Bank verifies documents, sets account controls, and confirms access.

Real-world examples of Banking Agreement use

Below are two concise case examples showing common scenarios where electronic signing and structured agreements solved operational needs.

Martin Properties — Tim Martin

Martin Properties needed remote execution for closing-related banking forms while preserving compliance and security.

  • Signed documents online across mobile and offline workflows.
  • "I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

Fertility Centers — John Butler

A healthcare practice required secure, auditable account authorizations that limit staff access to patient funds and billing accounts.

  • Implemented eSigning with audit trails.
  • "The airSlate SignNow team has been exceptional, responsive, the API has been great, and we're extremely happy that we chose airSlate SignNow as a company," demonstrating the value of secure digital workflows in regulated settings.

Practical tips for accurate and efficient completion

Follow these practical measures to reduce errors, speed processing, and maintain compliance when preparing Banking Agreements.

Define signer roles and limits
Specify primary and secondary signers, signing thresholds, and required countersignatures. Clearly defined roles reduce ambiguity, help banks apply correct access controls, and limit exposure to unauthorized transactions.
Use clear effective dates and terms
State exact effective and expiration dates in MM/DD/YYYY format. Clear dates prevent disputes about when obligations begin, affect fee application, and influence retention and statute of limitations calculations.
Select appropriate authentication level
Match authentication to transaction risk: low-risk changes may use email or SMS, while high-value authorizations should use multi-factor or knowledge-based methods with stronger identity proofing.
Retain executed records securely
Store signed PDFs with complete audit trails, consider PDF/A export for long-term preservation, and ensure access controls to meet regulatory and internal retention requirements.

How a Banking Agreement differs from a Power of Attorney

A concise comparison highlighting purpose, notarization tendencies, and scope to help choose the correct document for account authority.

Document Banking Agreement Power of Attorney
Primary Purpose set account terms grant legal authority
Notarization varies by state often required
Scope account controls only broader financial powers
Revocable typically revocable may be durable

Frequently asked questions about Banking Agreements

Answers to common questions about validity, notarization, electronic execution, revocation, retention, and signature discrepancies.


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