Is an electronic signature valid?

Yes. Under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA laws, electronic signatures are legally valid when the parties intend to sign, consent to electronic records, the signature is attributable, and the record can be retained and reproduced.

Do banks require notarization?

It depends on the bank’s internal policies and state practice. Many banks require notarized or certified copies; some accept electronically signed or remotely notarized documents if bank policy allows.

Can I use Remote Online Notarization (RON)?

RON is permitted in most states but acceptance by banks varies. Verify the receiving bank accepts RON and follow identity-proofing and audio-video retention rules required by state notary law.

What if a signer’s name differs from records?

Mismatched names commonly trigger holds. Provide legal documents showing name changes (e.g., certificate of amendment, marriage certificate) or correct the corporate records before submitting the resolution.

How should I update authority later?

Adopt an amended resolution or a rescission and replacement resolution at a duly noticed meeting or by written consent; deliver certified copies to the bank and update internal controls promptly.

What records should the company keep?

Retain the executed resolution, certified copies, related minutes, and any bank correspondence. Follow retention rules such as IRC §6501(a) for tax matters and 45 CFR §164.530(j) for HIPAA-related records where applicable.

Electronic Signature
Templates
Legal
Banking Signatory Resolution Form

Banking Signatory Resolution Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BANKING SIGNATORY RESOLUTION FORM

This Banking Signatory Resolution (the Resolution) is made and entered into by the undersigned parties on the date of execution below. Company Name: , organized as: Corporation LLC Partnership Other; State of Organization: ; Principal Place of Business: (collectively, the Company), and Bank Name: located at (the Bank).

RECITALS

WHEREAS, the Board of Directors or other governing body of the Company has determined that it is in the best interest of the Company to establish and maintain one or more deposit, loan, trust or other accounts with the Bank and to designate authorized signatories to transact business on behalf of the Company with respect to such accounts; and

WHEREAS, the Bank requires a corporate resolution or comparable written authorization evidencing the authority of designated persons to open, maintain and transact business on the Company's accounts and to bind the Company in accordance with the terms set forth by the Bank; and

WHEREAS, the undersigned Company representatives have the authority to adopt this Resolution on behalf of the Company.

NOW, THEREFORE, be it resolved as follows:

1. AUTHORITY TO OPEN AND MAINTAIN ACCOUNTS

The Company hereby authorizes the Bank to open, maintain and administer deposit, loan, trust and other accounts in the name of the Company as the Bank, in its discretion, determines necessary or appropriate. The Bank is authorized to rely upon this Resolution until the Bank receives written notice of amendment or revocation and has a reasonable opportunity to act on such notice.

2. DESIGNATION OF AUTHORIZED SIGNATORIES

The following individuals are hereby designated as authorized signatories of the Company with respect to all accounts identified by account number or description delivered to the Bank:

Authorized Signatory 1 — Printed Name Title Authority

Any one of the authorized signatories may sign alone
Requires two or more signatures to sign jointly

Authorized Signatory 2 — Printed Name Title Authorized Signatory 3 — Printed Name Title Additional Authorized Signatories (if any)

3. SCOPE OF AUTHORITY

The authorized signatories may, on behalf of the Company, (a) endorse, sign and deliver checks, drafts, withdrawal orders and other instruments; (b) make deposits and withdrawals; (c) enter into and execute agreements, documents and instruments relating to accounts, including but not limited to agreements authorizing electronic transfers and wire transfers; and (d) take any other action reasonably related to the management of Company accounts. The Bank is authorized to accept and act upon the facsimile, electronic, or manual signatures of the authorized signatories in furtherance of the foregoing.

4. REPRESENTATIONS AND WARRANTIES

The Company represents and warrants to the Bank that (a) the governing documents of the Company authorize the adoption of this Resolution and the actions taken herein; (b) the individuals named as authorized signatories hold the offices stated opposite their names; and (c) all corporate or other action required to authorize the adoption and performance of this Resolution has been taken and is in full force and effect.

5. TERMINATION

This Resolution shall remain in full force and effect until modified or revoked by the Company by written notice to the Bank. The Bank shall be entitled to rely upon this Resolution and the authority granted herein until it receives written notice of amendment or revocation and has a reasonable opportunity to act on such notice.

6. NOTICES

Notices required or permitted under this Resolution shall be in writing and shall be deemed delivered when personally delivered, sent by nationally recognized overnight courier, or mailed by certified mail, return receipt requested, to the addresses set forth below or to such other addresses as either party may designate in writing.

Company Notice Address Company Contact Email or Phone Bank Notice Address

7. GOVERNING LAW

This Resolution shall be governed by and construed in accordance with the laws of the State of , without regard to conflicts of law principles.

8. ENTIRE AGREEMENT

This Resolution constitutes the entire agreement between the Company and the Bank with respect to the subject matter hereof and supersedes all prior agreements, understandings, negotiations and discussions between them, whether written or oral, with respect to the subject matter hereof.

9. SEVERABILITY

If any provision of this Resolution is held to be invalid, illegal or unenforceable, such provision shall be struck and the remaining provisions shall remain in full force and effect.

10. AMENDMENTS; WAIVER; COUNTERPARTS

This Resolution may be amended or supplemented only by a written instrument signed by the Company and accepted by the Bank. No waiver of any provision shall be effective unless in writing and signed by the party waiving compliance. This Resolution may be executed in counterparts, each of which shall be deemed an original and all of which together constitute one instrument.

11. CERTIFICATION BY COMPANY

The undersigned, being the duly appointed and acting of the Company, hereby certifies that the foregoing is a true and correct copy of resolutions duly adopted by the Company's governing body and that such resolutions are in full force and effect on the date hereof. The resolutions were adopted on: Day Month Year .

Name of Certifying Officer Corporate Seal (if applicable) or Additional Remarks

For Company:

By:

Date:

For Bank:

By:

Date:

What the Banking Signatory Resolution Form Is

A Banking Signatory Resolution Form is a corporate record that documents a board or member-approved decision authorizing one or more individuals to open, operate, or transact on behalf of an organization’s bank accounts. It typically names authorized signatories, specifies transaction limits, and may direct a bank to accept signatures, facsimiles, or electronic authorizations. Financial institutions use the resolution to verify corporate authority before permitting electronic transfers, check signing, wire initiation, or account changes. The signed and, when required, notarized resolution becomes part of the company’s minute book and the bank’s compliance file.

Why a Clear Resolution Matters for Banking

A properly prepared resolution reduces onboarding friction with banks, creates a clear audit trail of delegated authority, and lowers the risk of account access disputes. It protects the organization and bank by documenting who may sign, the scope of authority, and any required authentication or notarization steps.

Who Typically Prepares and Relies on the Resolution

The final, signed resolution should be retained in the company’s records and provided to the bank per the institution’s submission requirements.

Board members and corporate secretary: Approve and record the resolution in corporate minutes; provide certified copies to banks.
Chief financial officer / treasurer: Define transaction limits and day-to-day signatory rules for payments and wires.
Bank compliance and relationship managers: Review and accept the document to enable account access and electronic operations.

Step-by-step: Complete the Resolution Correctly

Follow these steps to prepare a standard banking signatory resolution that banks will accept.

01

Draft: Use corporate letterhead and reference the board minutes or member vote.
02

Authorize: Record the exact motion, vote, and effective date of the resolution.
03

Identify: List authorized individuals, titles, specimen signatures, and authority limits.
04

Execute: Obtain signatures, any required witness or notary, and produce certified copies for the bank.

Core Sections to Include in a Professional Resolution

A complete resolution organizes authority, authentication, and bank instructions into clear sections so both the organization and bank can rely on the document.

Authority Statement

A concise clause stating that the board or members authorized specified individuals to act on behalf of the organization, referencing the relevant meeting or written consent.

Signatory List

Full names, titles, specimen signatures, and whether each signer may act independently or requires co-signature; include transaction limits if applicable.

Account Identification

Clear identification of existing or new accounts covered by the resolution, including bank name, branch, and account numbers where available.

Scope and Limits

Define permitted activities (endorsements, wire transfers, check signing) and dollar thresholds that trigger additional approvals or co-signing.

Authentication and Notary

Specify whether notarization, witness signatures, or electronic authentication (e.g., RON) is required and note retention of signed originals.

Certification Clause

A certifying signature by the corporate secretary or authorized officer attesting that the resolution was properly adopted and remains in force.

Essential Data Elements to Provide

Entity Name: Exact registered name

EIN: Employer Identification Number

Formation State: State abbreviation

Resolution Date: MM/DD/YYYY

Signer Details: Full name and title

Notary Acknowledgment: Notary name and seal

Where the Completed Resolution Goes

Deliver the signed resolution to the parties that rely on it and retain certified copies for corporate records.

Bank Relationship Team: Submit original or certified copy to the bank for account setup or changes.
Corporate Records: Keep the original or a certified copy in the minute book or electronic records system.
Internal Controls: Provide copies to finance, treasury, and compliance for implementation of payment controls.
Third-Party Providers: Share with payroll or payment processors if required for account access.

Digital Signing and Delivery Options

Confirm the receiving bank’s acceptance of electronic or remote-notarized documents before relying solely on e-signed copies.

Document Format: PDF or PDF/A preferred
eSignature Method: Email link, SMS code, or RON where accepted
Integrations: CRM or document storage connectors

Configuring an Online Completion Workflow

Set up the online form fields, authentication, and storage so each executed copy meets bank and corporate record requirements.

Field	Configuration
Authentication	Email + SMS code recommended
Signature Type	Visible signature with audit trail
Notarization	Remote Online Notarization if bank accepts
Retention	Encrypted archive with access logs

Typical Timelines and Processing Expectations

Know the usual timeframes so you can plan treasury changes and bank onboarding without disruption.

Resolution Effective Date:

Date of board vote; governs when authority begins

Bank Processing Time:

Banks commonly require 3–10 business days to verify and apply resolutions

Notary or Witness Scheduling:

Allow several days for appointments or RON sessions

Certified Copies:

Obtain and deliver certified copies within a week to avoid delays

Updating Authority:

Submit amended resolution promptly when signatories or limits change

Common Mistakes That Delay Bank Acceptance

Using an informal or unsigned template without referencing the board resolution or vote details, which banks may reject as insufficient proof of authority.
Providing mismatched entity names or abbreviated legal names that do not match incorporation documents and cause compliance flags during onboarding.
Omitting specimen signatures or failing to indicate whether signers act jointly or individually, creating ambiguity for transaction approval.
Assuming one bank accepts RON or digital notarization without confirming; banks vary in their acceptance of remote notarizations.

Risks and Consequences of an Incorrect Resolution

Account Refusal: Bank may refuse to open or modify accounts

Transaction Rejection: Wires or checks may be blocked

Liability Exposure: Unauthorized payments can create personal liability

Audit Findings: Internal or external audit exceptions

Tax Complications: Backup withholding triggers if TINs mismatch

Regulatory Scrutiny: Increased KYC/AML review

Real-world Examples of Use

Two common scenarios illustrate how resolutions are used to enable banking operations and reduce operational risk.

Regional Bank Onboarding

A corporation’s board adopted a resolution to name two signers for wire transfers and two different signers for check signing.

The bank required notarized signatures and specimen samples.
The certified resolution and specimen signatures were accepted by the bank, enabling account setup and segregated authority for day-to-day operations.

Real Estate Closing Trust

An LLC passed a resolution authorizing its manager to open escrow and disburse funds for a property purchase.

The title company requested a certified resolution referencing the transaction date.
Providing a dated, notarized resolution tied to the closing avoided delays and ensured the escrow agent released funds per instructions.

Who Signs and Certifies the Resolution

Board Chair

Typically signs as the primary certifying officer following board approval. Their signature attests that the resolution was duly adopted under the company’s governance documents and that it remains in effect until amended.

Corporate Secretary

Often provides certification language and signs to attest that the resolution appears in the corporate records and that the attached copy is a true and correct extract from the minutes.

Practical Tips for Faster Bank Acceptance

Apply these procedures to reduce friction and speed bank processing.

Match corporate records exactly

Use the legal entity name and formation details precisely as shown on formation documents and the bank’s account application to avoid verification holds.

Include clear specimen signatures

Provide clear handwritten or properly captured digital specimens for each authorized signer so the bank can verify signatures on checks and withdrawal requests.

Confirm bank acceptance of e-signatures

Ask the bank in advance whether it accepts electronic signatures or RON for resolutions, and document that acceptance in the account file.

Keep certified copies ready

Obtain one certified original for the bank and retain at least one certified copy in the corporate minute book or encrypted records.

Frequently Asked Questions

Answers to common questions about validity, signatures, notarization, and electronic submission for banking signatory resolutions.

Need help? Contact support

Is an electronic signature valid?
Yes. Under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA laws, electronic signatures are legally valid when the parties intend to sign, consent to electronic records, the signature is attributable, and the record can be retained and reproduced.
Do banks require notarization?
It depends on the bank’s internal policies and state practice. Many banks require notarized or certified copies; some accept electronically signed or remotely notarized documents if bank policy allows.
Can I use Remote Online Notarization (RON)?
RON is permitted in most states but acceptance by banks varies. Verify the receiving bank accepts RON and follow identity-proofing and audio-video retention rules required by state notary law.
What if a signer’s name differs from records?
Mismatched names commonly trigger holds. Provide legal documents showing name changes (e.g., certificate of amendment, marriage certificate) or correct the corporate records before submitting the resolution.
How should I update authority later?
Adopt an amended resolution or a rescission and replacement resolution at a duly noticed meeting or by written consent; deliver certified copies to the bank and update internal controls promptly.
What records should the company keep?
Retain the executed resolution, certified copies, related minutes, and any bank correspondence. Follow retention rules such as IRC §6501(a) for tax matters and 45 CFR §164.530(j) for HIPAA-related records where applicable.

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