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Bankruptcy Retainer Agreement

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Bankruptcy Retainer Agreement

This Bankruptcy Retainer Agreement (Agreement) is entered into on by and between Client Name: whose address is and Attorney/Firm Name: whose office address is .

RECITALS

WHEREAS, Client seeks legal representation in connection with Client's potential filing of a bankruptcy petition under the United States Bankruptcy Code; and

WHEREAS, Attorney is duly admitted to practice law and has represented debtors in bankruptcy proceedings and is willing to represent Client subject to the terms and conditions set forth herein; and

WHEREAS, the parties wish to memorialize their agreement regarding scope of representation, fees, costs, and responsibilities.

NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the parties agree as follows:

1. SCOPE OF REPRESENTATION

Attorney will provide legal services to Client in connection with Client's bankruptcy matter, including preparing and filing the bankruptcy petition, schedules, statement of financial affairs, representation at the meeting of creditors (341 hearing), communication with the bankruptcy trustee, and other services customarily provided in such matters. Attorney does not guarantee any particular result and will not provide services beyond those expressly agreed without a written amendment signed by both parties.

2. CHAPTER SELECTION

Client acknowledges that the choice of bankruptcy chapter will affect Client's rights and obligations. Client selects (check one or consult with Attorney):

Chapter 7 — Liquidation under Title 11 of the United States Code.
Chapter 13 — Repayment plan under Title 11 of the United States Code.

3. FEES AND RETAINER

Client agrees to pay Attorney a retainer and fees as follows. The retainer amount to be deposited into Attorney's trust account is . The fee arrangement is:

Flat fee for all bankruptcy work in the amount of .
Hourly fee at the rate of per hour for attorney time and per hour for paralegal time.

The retainer will be applied first to costs and expenses and then to fees. Attorney will provide an accounting of fees and disbursements at least monthly or upon request.

4. COSTS AND EXPENSES

Client is responsible for all filing fees, court costs, credit counseling fees, mailing and service costs, investigation fees, expert fees, and other out-of-pocket expenses incurred in connection with the representation. Attorney may advance such costs from Client's retainer. If expenses exceed the retainer, Client will promptly reimburse Attorney upon billing.

5. BILLING, PAYMENT, AND TRUST ACCOUNT

Attorney will maintain trust and operating accounts in accordance with applicable professional rules. All payments by Client to Attorney will be held in a trust account until earned. Withdrawals from the trust account will be made in accordance with earned fees and costs. Payments are due within 14 days of invoice unless otherwise agreed in writing.

6. CLIENT RESPONSIBILITIES

Client agrees to cooperate fully, provide complete and accurate information and documentation necessary for the bankruptcy filing, attend required hearings, provide truthful testimony, and promptly respond to Attorney inquiries. Client certifies that Client has disclosed all assets, liabilities, income, and recent transfers as required by bankruptcy law.

7. CONFLICTS, DISCLOSURES AND PRIOR REPRESENTATION

Attorney has performed a conflicts check. To the extent a potential conflict exists, Client acknowledges receipt of the following disclosure and consents to representation as described below. If additional conflicts are discovered, Attorney will take steps required by law and professional rules.

8. WITHDRAWAL AND TERMINATION

Attorney may withdraw for good cause, including non-payment of fees, client misrepresentation or refusal to cooperate, or other conflicts or circumstances that make continued representation unethical or impracticable. Client may terminate Attorney's services upon written notice. In the event of termination, Attorney will be entitled to compensation for services rendered and reimbursement for costs incurred through the date of termination. Withdrawal may require court approval if the matter is active.

9. RECORDS, FILES, AND RETURN OF PROPERTY

Client acknowledges that Attorney may retain a copy of Client's file in accordance with professional obligations. Original documents provided by Client will be returned upon request, subject to reasonable copying charges. Attorney may destroy files after a reasonable retention period unless Client requests delivery or preservation in writing.

10. CONFIDENTIALITY

Attorney will maintain the confidentiality of information provided by Client to the extent required by law and professional rules, except as required to represent Client in the bankruptcy case, to comply with court orders, to respond to inquiries from the bankruptcy trustee, or as otherwise authorized by Client in writing.

11. BANKRUPTCY-SPECIFIC ACKNOWLEDGMENTS

Client acknowledges that certain actions (including transfers of property or payments to creditors) made prior to filing may be subject to avoidance by the bankruptcy trustee. Client will provide full disclosure of such actions and authorize Attorney to advise Client regarding risks and potential defenses. Client understands that discharge of certain debts is subject to exceptions under law.

12. NOTICES

All notices, requests, demands, or other communications required or permitted under this Agreement shall be in writing and deemed delivered when personally delivered, or sent by certified mail, return receipt requested, or by other method agreed in writing. Notices shall be sent to the parties at the addresses set forth below or at any other address provided in writing.

13. GOVERNING LAW; VENUE

This Agreement shall be governed by and construed in accordance with the laws of the state in which Attorney's office is located, except to the extent federal bankruptcy law applies. Venue for disputes regarding this Agreement shall be in the state or federal courts located in that state.

14. ENTIRE AGREEMENT; SEVERABILITY; AMENDMENT; WAIVER; COUNTERPARTS

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements and understandings, whether written or oral. If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect. No amendment or modification of this Agreement shall be effective unless in writing and signed by both parties. Failure to enforce any provision shall not be deemed a waiver of that provision. This Agreement may be executed in counterparts, each of which shall be deemed an original, and facsimile or electronic signatures shall be binding.

15. ACKNOWLEDGMENT

By signing below, Client acknowledges that Client has read this Agreement, had the opportunity to ask questions, and consents to the terms herein. Client acknowledges receipt of any required disclosures and the opportunity to obtain independent advice prior to signing.

Client:

By:

Date:

Attorney/Firm:

By:

Date:

Enter text✕

What a Bankruptcy Retainer Agreement Covers

A Bankruptcy Retainer Agreement is a written contract between an attorney and a client that defines the scope of bankruptcy representation, fee arrangements, advance payments held in trust, and responsibilities of both parties during the bankruptcy process. It documents whether the attorney handles Chapter 7, Chapter 13, or other bankruptcy matters, explains billing, sets expectations for client cooperation (documents and disclosures), and identifies the bankruptcy court and case-related deadlines. The agreement also addresses conflict checks, withdrawal conditions, and post-closing record retention so both parties understand legal and ethical obligations.

Why a Clear Retainer Agreement Matters

A written retainer reduces misunderstandings about fees, scope, and case milestones while protecting both client and counsel. It supports ethical obligations, establishes trust accounting rules, and creates a basis for resolving fee disputes without court intervention.

Why a Clear Retainer Agreement Matters

Typical Users and Roles

Each signer should confirm identity and payment arrangements before filing to avoid delays or ethics issues.

  • Bankruptcy attorneys and law firms who represent debtors in consumer and business cases.
  • Clients (individuals or business owners) engaging counsel for Chapter 7, Chapter 11, or Chapter 13 representation.
  • Paralegals or intake staff who collect client information and prepare the retainer package for signature.

Core Elements to Include in the Agreement

A professional retainer agreement should be concise yet comprehensive, covering fees, scope, client duties, and administrative details so both parties can proceed with clarity and comply with court rules and professional responsibility standards.

Scope

Describe services covered (petition preparation, schedules, 341 meeting representation, plan negotiation) and explicitly list excluded services to prevent scope creep.

Fees

State retainer amount, flat or hourly rates, billing increments, payment schedule, and how costs (filing fees, credit reporting) are handled.

Trust Accounting

Explain how client funds are held, conditions for disbursement to the court or creditors, and reconciliation practices to meet ethics rules.

Withdrawal

Specify circumstances and notice required for attorney withdrawal, including obligations to seek court permission where ethically or procedurally necessary.

Court Filing

Identify the intended bankruptcy court, who is responsible for filing, and the trigger conditions for submission of the petition.

Recordkeeping

Outline document retention, delivery of final files to client, and any post‑case obligations such as accountings or appeals.

How to Complete a Bankruptcy Retainer Agreement

Follow these sequential steps to prepare, review, and finalize the retainer before filing.

  • 01
    Gather Documents: Collect income, asset, and creditor information from the client.
  • 02
    Draft Agreement: Populate firm, fee, and scope fields tailored to the case type.
  • 03
    Review with Client: Explain fees, trust handling, and client duties; answer questions.
  • 04
    Sign and Store: Execute signatures, date the agreement, and retain copies per retention rules.

Configuring an Online Retainer Workflow

When using an eSignature platform, configure authentication, fields, payments, and notifications so the agreement is complete and auditable.

Field Configuration
Authentication Email link, SMS code, or stronger KBA for identity assurance
Conditional Fields Show payment or Exhibit sections only when required
Payment Collection Integrate ACH, card, or secure payment provider per platform rules
Notifications Enable signer reminders and completion receipts to all parties

Where to File, Send, and Store the Signed Agreement

The agreement stays with counsel’s file and may be uploaded to the bankruptcy court record if required; determine routing before signature to meet ethical and procedural rules.

  • Attorney File: Primary retention location for the signed retainer and accounting records
  • Client Copy: Provide an executed copy to the client for their records
  • Court Record: Upload only if the court or trustee requests or if specifically filed
  • Third Parties: Share copies with trustees or co-counsel when authorized or required

Common Timeframes and Filing Expectations

Track critical timing for signature, initial payments, filings, and case milestones to prevent procedural or ethical complications.

Client Signing Deadline:

Execute retainer before petition filing to document representation

Initial Payment Date:

Record when retainer funds were received and deposited

Petition Filing:

File the petition once required documents and payments are in order

341 Creditor Meeting:

Typically occurs within several weeks after filing; schedule varies by district

Discharge or Plan Timeline:

Time to discharge or confirmation depends on chapter and case specifics

Frequent Preparation Errors to Avoid

  • Using ambiguous fee language that fails to state whether fees are refundable under which conditions.
  • Failing to document trust account deposits and timely reconciliation according to ethics rules.
  • Not obtaining a clear signature and date from every party before the filing date.
  • Neglecting to tailor scope to include or exclude adversary proceedings and related litigation.

Consequences of an Incomplete or Incorrect Agreement

Fee Disputes: Client may challenge charges; court or fee arbitration possible
Ethics Sanctions: State bar discipline for trust accounting or disclosure failures
Filing Delays: Missing signatures can postpone petition filing
Trust Liability: Improper disbursement risks trustee claims or restitution
Privilege Issues: Improper disclosures may waive confidentiality unintentionally
Malpractice Exposure: Poor documentation can increase malpractice claim risk

Digital Signing and Integration Considerations

Confirm platform features (authentication strength, audit trail, BAA where needed) before executing client agreements electronically.

  • File Formats: PDF and DOCX supported for court and client delivery
  • Integrations: Connectors for case management, Drive, or NetSuite ease workflow
  • Security: TLS/AES encryption and audit trails meet common standards

eSignature Pricing and Feature Snapshot for Retainer Workflows

Compare basic pricing and capabilities across leading eSignature vendors; signNow is listed first per vendor ordering rules and offers multiple plans to support small firms and enterprise integrations.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes Yes
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Common Questions About Using a Bankruptcy Retainer Agreement

Answers to frequent concerns about e-signing, notarization, revocations, payment handling, disputes, and storage for retainers in bankruptcy matters.


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