General Information
Project name, address, responsible parties, drawing references and document revision history so stakeholders can trace changes and confirm they are working from the current version.
A complete specification improves coordination among design, procurement and field teams, reduces disputes, and helps meet code and accessibility requirements while controlling cost and schedule.
Typical users include design professionals, general contractors, specialty trades and building owners who need consistent technical direction.
Clear ownership and distribution reduce RFIs, change orders, and inspection delays.
Project name, address, responsible parties, drawing references and document revision history so stakeholders can trace changes and confirm they are working from the current version.
Explicit description of work included and excluded, who provides which items, and responsibilities for site conditions to avoid overlapping scopes and reduce change orders.
Detailed finish schedule listing tile types, grout, sealants, benchtops and accessory models, including product codes, color references and approved alternates for consistent procurement.
Plumbing fixtures, faucets, drains, toilets, shower doors and hardware with manufacturer, model, flow rates and performance requirements to ensure compliance and compatibility.
Substrate preparation, waterproofing standards, deflection limits, tile installation methods and testing criteria that installers must meet before inspection or payment.
Applicable building codes, plumbing codes, local amendments and accessibility requirements (e.g., reach ranges, clearances) to ensure permit approval and occupant safety.
| Field | Configuration |
|---|---|
| Document Owner | Person or firm responsible for updates and final sign-off |
| Approvers | Specify architect, structural engineer, and contractor as sequential reviewers |
| Required Fields | Lock critical fields such as effective date and fixture schedule |
| Versioning | Enable automatic revision numbers and change logs |
Use platform features that preserve revision history, support PDF/X or PDF/A, and provide a secure audit trail.
Establish a cut-off date for changes before permit submission
Typical local review: 2–8 weeks, depends on jurisdiction
Allow 2–4 weeks for bidders to price the full specification
Fixtures and custom items may require 4–12 weeks
Punch list and testing typically completed within 2–6 weeks
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |