Entity Identity
Full legal name, state of formation, and registration number as shown on formation documents and state records.
The certificate provides documentary proof of an organization’s authority and status for property transfers, financing, compliance checks, and third-party reliance; it reduces transaction friction and clarifies who can sign or act on behalf of the entity.
Accurate certificates speed closings and limit post-closing disputes by providing clear, contemporaneous evidence of corporate authority.
Full legal name, state of formation, and registration number as shown on formation documents and state records.
A clear statement that the entity is presently in good standing or otherwise authorized to transact business, dated at issuance.
Names and titles of officers, directors, or managing agents authorized to sign, and any limitations on their authority.
A declaration that listed officers or directors currently hold the offices indicated, effective as of the certificate date.
Signature of an authorized officer or corporate secretary with name, title, and date; include space for notarization if required.
Reference to attached supporting records (minutes, resolutions, articles) that evidence delegated authority where applicable.
| Field | Configuration |
|---|---|
| Signer Order | Set corporate officer before notary |
| Required Attachments | Attach board resolution and formation record |
| Authentication | Use email + SMS code or stronger KBA |
| Retention | Enable audit trail and secure storage |
Confirm whether the recipient requires notarization or a remote online notarization record; preserve audit logs and signed copies per retention rules.
Provide at least 3–5 business days for routine certificates.
Allow additional 7–14 days if board resolution is needed.
Same-day if in-person; RON sessions may take 1 business day.
Some states provide same-day good-standing for a fee.
Electronic delivery occurs immediately after signing and audit capture.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |