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Bond Application Form

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BOND APPLICATION FORM

This Bond Application and Indemnity Agreement (the "Application") is submitted by Applicant Name: (Applicant) to Surety Name: (Surety) on Date: .

RECITALS

WHEREAS, Applicant seeks issuance by Surety of a bond or bonds guaranteeing performance or payment as required by Obligee; and

WHEREAS, Surety is willing to consider issuing such bond(s) conditioned upon the receipt of a completed application, satisfactory underwriting, and execution of this Application and any accompanying indemnity agreement; and

WHEREAS, Applicant acknowledges that issuance of bond(s) by Surety is discretionary and contingent upon Applicant's acceptance of the terms, conditions and indemnities set forth herein;

NOW, THEREFORE, in consideration of Surety's review and potential issuance of bond(s), Applicant and Surety agree as follows.

1. APPLICATION FOR BOND

Applicant requests issuance of the following bond(s):

Penal Sum:

Effective Date:

Bond Term / Expiration:

Requested Bond No.:

2. APPLICANT IDENTIFICATION

Business or Individual Name:

Phone:

Email:

Federal Tax ID / SSN:

     

3. FINANCIAL INFORMATION & DOCUMENTS

Applicant represents and warrants that all financial statements, tax returns and other information provided to Surety are true, accurate and complete. Applicant authorizes Surety and its representatives to obtain credit reports and any other financial information necessary to underwrite the risk.

     

4. REPRESENTATIONS, WARRANTIES AND AUTHORIZATIONS

Applicant represents and warrants that Applicant is authorized to execute this Application and that no litigation, judgment, tax lien or bankruptcy proceeding exists other than as disclosed in writing. Applicant authorizes any bank, trade creditor, accountant, attorney, or other person to release information requested by Surety for underwriting. Applicant acknowledges that Surety may rely on the information for the issuance or denial of bond(s).

Applicant additionally certifies that the following material facts exist or are disclosed:

5. INDEMNITY AND REIMBURSEMENT

As a condition to issuance of any bond(s), Applicant (and each person or entity executing this Application as indemnitor) agrees to indemnify, defend, and hold harmless Surety from and against any and all losses, liabilities, claims, demands, costs and expenses (including attorneys' fees and costs of investigation) which Surety may sustain or incur by reason of issuing or procuring any bond(s) for Applicant. Applicant shall, on demand, pay Surety all such amounts and shall provide collateral or security as requested by Surety.

Applicant acknowledges that Surety's obligations under any bond are secondary to Applicant's obligations under this indemnity and that Surety shall be subrogated to all rights of the Obligee against Applicant to the extent of any sums paid by Surety.

6. PREMIUM, FEES AND PAYMENT

Applicant agrees to pay Surety premium, fees, collateral deposits and costs as required by Surety's underwriting. Premium and fee estimates are non-binding and actual charges shall be confirmed in writing. Premium: . Payment Terms:

7. CLAIMS, NOTICES AND REMEDIES

Any claim or demand by Applicant or Surety relating to the bond or this Application shall be made in writing and delivered to the addresses set forth below. Applicant shall promptly notify Surety in writing of any claim asserted against Applicant that could give rise to a claim against the bond. Applicant consents that Surety may settle any claim without prior consent of Applicant and that settlement shall not relieve Applicant of indemnity obligations.

8. RECORDS, ACCESS AND INSPECTION

Applicant shall allow Surety and its agents access to Applicant's books, records, and premises for inspection and audit as reasonably required by Surety to evaluate, underwrite, or investigate any bond or claim. Applicant shall preserve records for a minimum of five (5) years or as required by law.

9. GOVERNING LAW; VENUE

This Application, any indemnity agreement accompanying it, and any bond issued in reliance hereon shall be governed by and construed in accordance with the laws of the State of without regard to conflict of laws principles. Venue for any action arising hereunder shall lie in the courts of that state.

10. ENTIRE AGREEMENT; SEVERABILITY; AMENDMENT; WAIVER; COUNTERPARTS

This Application, together with any indemnity agreement, exhibits and attachments referenced herein, constitutes the entire agreement between Applicant and Surety with respect to the subject matter and supersedes all prior agreements and understandings. If any provision is held invalid or unenforceable, the remaining provisions shall remain in full force and effect. No amendment or waiver shall be effective unless in writing signed by the party to be charged. This Application may be executed in counterparts, each of which shall be deemed an original.

11. CERTIFICATION

Applicant certifies under penalty of perjury that the information provided in this Application and all attachments is true, complete and accurate to the best of Applicant's knowledge and belief. Applicant understands that Surety will rely upon such information in deciding whether to issue bond(s) and that misrepresentation or omission of material facts may be grounds for denial of coverage or for denial of bonds previously issued.

ACKNOWLEDGMENT AND AUTHORIZATION

By signing below, Applicant authorizes Surety to obtain credit reports, verify employment and banking information, and contact references and vendors. Applicant further acknowledges that issuance of any bond is subject to Surety's sole underwriting judgment and that premium and collateral requirements may be imposed as conditions precedent to issuance.

Applicant acknowledges receipt of a true copy of any bond issued and agrees to return any bond to Surety upon demand. Applicant agrees that any payment or performance by Surety under any bond shall create and be accompanied by the immediate right of Surety to subrogation, assignment, and reimbursement from Applicant.

Applicant Name:

By:

Date:

Surety Name:

By:

Date:

Enter text✕

What the Bond Application Form Is and When It’s Used

A Bond Application Form collects information needed for a surety or performance bond request, typically used for construction contracts, license or permit bonds, court bonds, and fidelity bonds. The form records applicant identity, business details, scope of the obligation, requested bond type and penal sum, financial and credit information, and supporting documentation. Insurers and surety underwriters use the form to assess risk, verify authority to bind the principal, and set premium and indemnity terms. Completed forms often require signatures, notarization, or additional attestations before binding.

Why a Complete Bond Application Form Matters

A thorough, accurate application speeds underwriting, reduces the chance of delays or higher premiums, and creates a clear record of the obligation for the obligee, principal, and surety.

Why a Complete Bond Application Form Matters

Who Typically Prepares or Signs This Form

The signer must be authorized to bind the applicant; corporate applicants often require a corporate officer or authorized agent signature and may also need a corporate seal or notarization.

  • Contractors and subcontractors completing performance and payment bond applications for public or private projects.
  • Business owners or license applicants submitting license, permit, or court bond requests.
  • Surety agents and brokers who prepare applications, gather supporting documents, and coordinate underwriting.

Core Sections to Include in a Professional Bond Application Form

Design the form so each section collects a single category of information: identity, contract details, requested bond terms, financials, supporting attachments, and signature authority. Clear organization reduces underwriting questions and speeds approval.

Applicant Information

Full legal name, business structure, tax ID, mailing and physical address, phone, and email; used for identification and TIN verification during underwriting and premium billing.

Obligee and Project

Name of obligee, project description, location, contract amount, and key dates; these define the scope and trigger conditions for the bond obligation.

Bond Type and Amount

Specify bond kind (performance, payment, license, appeal), penal sum or percentage of contract, effective date, and expiration or completion conditions.

Financial Statements

Recent balance sheet, income statement, and bank references or credit authorization; sureties use these to assess credit and determine premiums or collateral needs.

Claims and Litigation History

Disclosure of prior bond claims, bankruptcy, judgments, or ongoing litigation; omissions can delay underwriting or lead to application denial.

Signature & Authorization

Authorized signature block, date, title, and notarization if required; verify signer authority to bind the principal and include agent/broker contact details.

Essential Information Fields to Include

Applicant Name: Legal name on tax records
Principal Address: Street, city, state, ZIP
Tax ID: EIN or SSN
Bond Type: Performance, Payment, License
Penal Sum: Exact dollar amount
Authorized Signer: Name and title

Step-by-Step: Completing the Bond Application Form

Follow these core steps to complete and submit a bond application, whether using paper or an online workflow.

  • 01
    Gather Documents: Collect financials, contract, and prior claims history.
  • 02
    Complete Fields: Enter legal names, bond amount, and project details.
  • 03
    Sign and Notarize: Sign in authorized capacity; notarize if required.
  • 04
    Submit to Surety: Send to the surety or broker for underwriting.

How to Configure an Online Completion Workflow

Set up the document for eCompletion and routing to mirror the paper process while adding validation and audit capabilities.

Field Validation Require formats for TIN, MM/DD/YYYY dates, and numeric amounts to prevent entry errors
Conditional Fields Show collateral or indemnity questions only when prior claims or negative credit are indicated
Signer Roles Assign roles for applicant, surety rep, and broker with ordered signing
Authentication Choose email link, SMS code, or stronger methods for sensitive submissions
Audit Trail Enable detailed logs capturing IP, timestamp, and actions for compliance

Where to Send the Completed Bond Application

Use the following routing options depending on whether you work directly with a surety, via a broker, or through a government licensing body.

  • Surety Underwriter: Submit to the surety's underwriting email or portal for review
  • Broker or Agent: Send to your licensed broker who coordinates with multiple sureties
  • Obligee/Contracting Agency: Provide copy to the obligee if required by contract or permit
  • Filing Office: Submit to state or local licensing office when the bond supports a license

Digital Submission and Signing: Platform Considerations

Ensure the platform supports retention, secure storage, and any notarization workflow (in-person or RON) required for your jurisdiction and bond type.

  • Authentication Options: Email link, SMS code, KBA depending on risk
  • File Formats: Accept PDF and DOCX with audit certificate
  • Integrations: Connect to CRM and document storage systems

Common Mistakes to Avoid When Preparing the Application

  • Using trade names rather than the legal entity name, which delays identity verification and underwriting.
  • Leaving financial attachments out or submitting outdated statements that do not reflect current liabilities or cash flow.
  • Failing to disclose prior bond claims or litigation, which can result in application denial or rescission.
  • Submitting unsigned or improperly notarized signatures when the obligee or state requires notarization.

Consequences of Incomplete or Incorrect Bond Applications

Application Denial: Underwriting refusal
Delayed Issuance: Project start delays
Higher Premiums: Increased cost
Claim Exposure: Reduced defense rights
Contract Risks: Loss of bid or contract
Legal Challenge: Potential rescission

eSignature Vendor Comparison for Submitting Bond Applications

Common eSignature providers differ on price, HIPAA support, and envelope or session limits; signNow is listed first for direct feature comparison.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently Asked Questions About Bond Application Forms

Answers to common questions on eSigning, notarization, who signs, and how to avoid delays when submitting a bond application.


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