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Borrower Resolution Agreement

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BORROWER RESOLUTION AGREEMENT

This Borrower Resolution Agreement (the "Agreement") is made effective as of by and between Borrower Name: , an entity formed under the laws of , with its principal place of business at (the "Borrower"); and Lender Name: , with principal address at (the "Lender"), each a "Party" and collectively the "Parties."

RECITALS

WHEREAS, the Borrower has requested that the Lender extend credit and execute certain loan, security and related documents in connection with a financing facility described as: (the "Financing"); and

WHEREAS, the governing body of the Borrower has convened and desires to adopt written resolutions authorizing certain officers and representatives to execute and deliver, on behalf of the Borrower, the Financing documents, security instruments, certificates and related instruments and to take all actions necessary or advisable to effectuate the Financing.

NOW THEREFORE, in consideration of the mutual covenants and promises contained herein and other good and valuable consideration, the sufficiency of which is acknowledged, the Parties agree as follows:

1. AUTHORIZATION TO BORROW

The Borrower hereby authorizes and directs that Borrower may enter into the Financing and borrow an aggregate principal amount not to exceed (the "Maximum Principal Amount") upon the terms and subject to the conditions set forth in the Financing documents.

2. AUTHORITY TO EXECUTE DOCUMENTS

The following officers and/or representatives are hereby authorized, in their respective capacities, to negotiate, execute, deliver and perform on behalf of the Borrower all agreements, promissory notes, security agreements, mortgages, pledges, financing statements, guaranties, assignments, deeds, certificates, consents and other documents (collectively, the "Financing Documents") as each such officer deems necessary or appropriate to consummate the Financing:

3. POWERS GRANTED

The Authorized Officers are empowered to: (a) execute and deliver the Financing Documents; (b) grant security interests or liens in the Borrower's assets and to execute and file Uniform Commercial Code financing statements and other filings and instruments required to perfect or preserve such security interests; (c) negotiate and agree to the terms, covenants, schedules and exhibits contained in the Financing Documents; (d) obtain and accept advances, funds and payments under the Financing; and (e) take all actions and sign all instruments reasonably necessary or desirable to effectuate the foregoing.

4. REPRESENTATIONS AND WARRANTIES

The Borrower represents and warrants to the Lender that: (a) the Borrower is duly organized, validly existing and in good standing under the laws of its jurisdiction of formation; (b) the execution, delivery and performance by the Borrower of the Financing Documents are within the Borrower's powers and have been duly authorized by all necessary corporate, partnership or member action; (c) the Financing Documents, when executed and delivered, will constitute valid and binding obligations of the Borrower enforceable in accordance with their terms subject to applicable bankruptcy, insolvency and equitable principles; and (d) the execution, delivery and performance of the Financing Documents do not contravene the Borrower's organizational documents or any material agreement to which the Borrower is a party.

5. CONDITIONS PRECEDENT

The authority granted herein is subject to the satisfaction, or waiver by the Lender, of customary conditions precedent, including delivery to the Lender of: (a) a fully executed copy of this Agreement; (b) certified organizational documents and evidence of good standing for the Borrower; (c) incumbency certificates evidencing the authority of the Authorized Officers; (d) security documents, UCC-1 or other filings required to perfect security interests; and (e) any other documents reasonably requested by the Lender.

6. INDEMNITY

The Borrower shall indemnify and hold harmless the Lender and its successors, assigns, officers, directors and agents from and against any and all losses, claims, damages, liabilities, costs and expenses (including reasonable attorneys' fees) arising out of or relating to the Financing Documents and the transactions contemplated hereby, except to the extent such losses arise from the gross negligence or willful misconduct of the Lender.

7. NOTICES

All notices, demands, requests or other communications required or permitted under this Agreement shall be in writing and shall be delivered to the Parties at their respective addresses set forth below (or to such other address as a Party designates by notice in accordance with this Section):

8. AMENDMENT; WAIVER

No amendment, modification or waiver of any provision of this Agreement shall be effective unless made in writing and signed by each Party. No failure or delay by a Party in exercising any right under this Agreement shall operate as a waiver of that or any other right.

9. COUNTERPARTS

This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, and all of which together shall constitute one instrument. Signatures delivered by facsimile or electronic image shall be deemed original signatures for all purposes.

10. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the state of without regard to principles of conflicts of law. The Parties consent to the exclusive jurisdiction of the state and federal courts located in that state for resolution of disputes arising under this Agreement.

11. ENTIRE AGREEMENT; SEVERABILITY

This Agreement constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements and understandings, whether written or oral. If any provision of this Agreement is held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the remaining provisions, which shall continue in full force and effect.

12. CERTIFICATION OF RESOLUTIONS

The undersigned certifies that the resolutions set forth in this Agreement were duly adopted by the governing body of the Borrower in accordance with the Borrower's organizational documents and applicable law, that such resolutions are in full force and effect on the date hereof and have not been modified or rescinded, and that the persons named as Authorized Officers have the authority indicated.

13. MISCELLANEOUS

The headings used in this Agreement are for convenience only and shall not affect the interpretation of this Agreement. The obligations of the Borrower under this Agreement shall be binding upon the Borrower and its successors and permitted assigns; none of the Borrower's obligations may be assigned without the prior written consent of the Lender.

Borrower:

By:

Date:

Lender:

By:

Date:

Enter text✕

What a Borrower Resolution Agreement Is and When It’s Used

A Borrower Resolution Agreement is a corporate or organizational record that documents the authorized decision to borrow money, grant security, or enter finance-related transactions on behalf of the entity. It typically identifies the borrowing party, authorizes specific officers or agents to sign loan documents, sets authorized principal amounts or limits, and ratifies decisions taken by the board or managers. Lenders rely on the resolution to confirm authority and corporate compliance before funding a loan, and it is commonly requested during commercial lending, lease financing, and credit-line setups.

Why a Clear Resolution Matters for Borrowing

A properly drafted resolution proves corporate authority, reduces lender diligence friction, and limits downstream disputes. When paired with compliant e-signature handling, it speeds execution while preserving admissible records under ESIGN and UETA.

Why a Clear Resolution Matters for Borrowing

Who Typically Prepares and Signs This Resolution

Organizations and their lenders use borrower resolutions to document authority and loan terms before funding.

  • Lenders and banks verifying borrower authority and signature authority for funding decisions.
  • Corporate officers or board secretaries preparing corporate minutes, authorizations, and execution blocks.
  • Legal counsel and corporate paralegals drafting or reviewing resolution language and ensuring compliance.

When prepared correctly, the resolution shortens underwriting steps and clarifies who can execute loan instruments on the entity's behalf.

Essential Elements in a Professional Borrower Resolution

A complete Borrower Resolution Agreement contains specific, verifiable items that lenders expect; each element reduces ambiguity and supports enforceability.

Resolution Title

A clear heading and recital explaining the board or manager action, the meeting or written consent authority, and the purpose of the borrowing.

Entity Identification

Full legal name, formation type (e.g., LLC, corporation), state of formation, and taxpayer identification number to match lender records.

Authorized Signatories

Names and titles of officers empowered to sign loan documents, with any dollar limits or role-based constraints explicitly stated.

Loan Terms Summary

Basic parameters such as maximum principal, interest rate authorization, collateral scope, and term limits to guide negotiators.

Security & Covenants

Summary of pledged assets, guarantees, or covenants the entity may grant or agree to during the credit facility.

Ratification & Effective Date

Statement that prior actions are ratified and an effective date, plus any conditions precedent for lender reliance.

Step-by-Step: Creating and Executing a Borrower Resolution

Follow these practical steps to prepare, approve, and deliver a borrower resolution that lenders can rely on.

  • 01
    Draft Resolution: Prepare text with entity details and authorization terms.
  • 02
    Board Approval: Pass at a meeting or by written consent per governing documents.
  • 03
    Execution: Have authorized officers sign and date the resolution.
  • 04
    Deliver to Lender: Provide executed copy plus corporate minutes or certificate of incumbency.

Setting Up a Digital Workflow for the Resolution

Configure the online process to collect signatures, authenticate signers, and retain a complete audit trail for lender review.

Upload Document Import PDF or DOCX and confirm formatting aligns with lender requirements.
Add Signature Fields Place signature, date, and initials for each authorized signer.
Signer Order Define sequential or parallel signing per governance and lender instructions.
Authentication Level Choose email link, SMS code, or stronger verification depending on lender needs.
Retention Settings Enable export and audit-log retention for at least the statutory period required.

Typical eSigning Flow for Borrower Resolutions

Digital signing follows a predictable path; capture each step to maintain evidentiary value for the lender.

  • Prepare: Upload resolution and add fields for each signer.
  • Invite: Send secure signing links or emails to signers.
  • Authenticate: Signers verify identity by chosen method.
  • Complete: Signed package includes certificate of completion and audit trail.

Technical and Compliance Considerations for eSubmission

Choose a solution that provides strong encryption in transit and at rest, granular audit logs, and an option for a Business Associate Agreement when handling protected health information; these features preserve legal enforceability and support lender due diligence.

  • File Formats: PDF and DOCX supported
  • Integrations: CRM and storage connectors
  • Compliance: ESIGN and UETA support

Timing Considerations and Typical Deadlines

Identify internal and lender deadlines early so the resolution is approved and delivered before funding or closing.

Board Meeting Notice:

Follow bylaws; common notice windows are 10–30 days

Execution Window:

Lenders may require execution within 30 days of funding

Delivery to Lender:

Provide executed resolution and incumbency documents before loan closing

Record Retention:

Store executed package per retention timeline guidelines

Tax Reporting:

Keep documents relevant to tax years for IRS record retention

Consequences of an Incomplete or Incorrect Resolution

Invalid Authority: Loan documents may be unenforceable
Funding Delays: Lenders will delay or refuse disbursement
Operational Risk: Counterparties may refuse to recognize transactions
Legal Challenge: Third parties can assert lack of authority
Increased Costs: Correcting errors triggers legal and administrative fees
Regulatory Exposure: Noncompliance may affect audit outcomes

Security and Compliance Controls to Protect Signed Resolutions

ESIGN / UETA: Establishes legal effect of electronic signatures
Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Timestamp, IP, and action log retained
SOC 2 / ISO: Independent controls for data security
HIPAA BAA: Available when protected health information present
21 CFR Part 11: Support for FDA-regulated records when required

Practical Tips for Accurate and Efficient Completion

Adopt standardized practices to reduce errors and accelerate lender review.

Match Legal Names Exactly
Use the entity name as shown on formation documents and tax records; mismatches prompt lender rework and can invalidate authority in title and closing processes, so cross-check with certificate of good standing.
Limit and Document Authority
State explicit dollar limits, signature pairs, or role-based permissions to avoid internal disputes; include ratification language showing the board approved prior negotiations and authorized signers for lenders to rely upon.
Attach Supporting Records
Provide corporate minutes, incumbency certificates, or formation documents with the resolution to reduce lender KYC steps and confirm the signers' current authority and titles at the time of execution.
Preserve an Audit Trail
Record timestamps, signer authentication method, and delivery logs; an unbroken audit trail improves evidentiary weight and resolves post-closing challenges efficiently.

How Organizations Use Borrower Resolutions in Practice

Real-world examples show how different organizations streamline borrowing with clear resolutions and supporting records.

Optica Ventures LLC

Optica used a board resolution to authorize a credit facility and name signatories.

  • The resolution specified dollar limits and authorized officers.
  • Including a certified incumbency and an executed resolution reduced lender follow-up and enabled timely funding for acquisition activity.

Martin Properties

Martin Properties prepared a resolution for a construction loan to clarify collateral and authorized agents.

  • The document named authorized signers for draws.
  • The lender accepted the resolution plus electronic signatures, which shortened the closing timeline and simplified draw requests.

eSignature Vendor Pricing and Feature Snapshot for Borrower Resolutions

Compare starting prices and common compliance features across popular eSignature providers. signNow appears first as the reference column.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About Borrower Resolutions

Answers to common issues when preparing, executing, and delivering borrower resolutions to lenders.


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