Parties
Identify the referring and receiving parties, including legal entity names and license numbers where applicable.
A clear, signed Broker Referral Agreement documents intent, reduces disputes over fees, and creates a record needed for tax, compliance, and audit purposes. It also clarifies roles, timelines, and payment triggers for both referring and receiving brokers.
Use the agreement before any client introduction where payment depends on a successful transaction to preserve enforceability and enable accurate tax reporting.
| Field | Configuration |
|---|---|
| Party fields | Full legal name, license number, NAR or state license ID |
| Referral details | Text block for client/property description and unique ID |
| Payment terms | Fixed amount or percentage plus payment trigger |
| Routing | Sign order: referring broker → receiving broker → accounting |
For regulated industries, confirm that the platform supports required compliance frameworks and can produce admissible audit records.
Specify when fee is due (e.g., at closing or on invoice payment).
Obtain a signed W-9 from payee before issuing payments to avoid backup withholding.
File 1099-NEC to recipients by Jan 31 when payments meet reporting thresholds.
Follow the stated expiration or revocation timelines to avoid stale claims.
Keep executed copies per retention rules listed below.
Referring broker provides lead details to receiving broker for follow-up and tracking.
Receiving broker confirms acceptance and records the referral date and terms.
Closing or sale triggers calculation of the referral fee per agreement terms.
Accounting issues payment and updates tax records and 1099 obligations.
Identify the referring and receiving parties, including legal entity names and license numbers where applicable.
Describe the lead or transaction clearly so both parties can determine if referral conditions are met.
Specify fee amount or percentage, payment timing, and method of calculation.
State when the agreement begins and ends and any survival clauses.
Include representations about authority, licensing, and disclosures to clients.
Designate state law that controls interpretation and dispute resolution procedures.
The primary broker or an officer of the brokerage should sign when the brokerage itself is a party; that signer must have authority to bind the firm and authorize payments under brokerage policies.
If an individual agent is the referrer, the agent signs along with or on behalf of their broker; ensure the broker countersigns when the agreement contemplates brokerage-level compensation or license oversight.
A suburban broker found a qualified buyer and introduced them to a city-based listing broker
An independent producer referred a complex commercial risk to a specialty broker
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes — 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (plan-dependent) | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | Varies | Varies |
| Envelope Cap | No envelope cap | 100 envelopes/user/year cap | Varies by plan | Varies by plan | Varies by plan |