Firm Identity
Firm legal name, DBA, business structure, and Employer Identification Number so payments and tax reporting match official records.
A correctly completed sheet reduces processing delays, avoids misdirected payments, and supports regulatory compliance. Clear, consistent data speeds reconciliation, lowers the risk of manual errors, and creates an auditable record for both internal controls and external review.
The Brokerage Information Sheet is used by multiple groups across a transaction lifecycle.
Keep a signed copy in client files and distribute electronically to settlement, finance, and compliance teams to maintain a single authoritative record.
Firm legal name, DBA, business structure, and Employer Identification Number so payments and tax reporting match official records.
Individual name, license number, registration state, broker of record, and direct contact information for authentication and regulatory checks.
Bank name, account type, routing and account numbers, or instructions for commission invoicing to ensure timely and accurate remittance.
W-9 or foreign equivalent details, withholding instructions, backup-withholding flags, and taxpayer identification required for IRS reporting.
Client or property reference, trade/settlement ID, and effective date to associate the sheet with a specific settlement or agreement.
Signature block, capacity (authorized signatory), and date, plus any witness or notary acknowledgements where required.
| Field | Configuration |
|---|---|
| Pre-fill data | Use templates or CRM mappings to reduce manual entry |
| Required fields | Mark TIN, bank, and signature as mandatory |
| Signer order | Define signing sequence if approvals are needed |
| Audit trail | Capture timestamps, IPs, and authentication method |
Ensure your eSigning platform supports required authentication, audit trails, and integrations before e-submitting the sheet.
Platforms that integrate with systems like Salesforce, NetSuite, Microsoft 365, Google Workspace, or Box simplify prefill and storage while preserving an auditable signing record.
Provide before first trade or within 2 business days of request
Confirm routing details before settlement cutoff to avoid delays
Update licensing and tax details at least once per year
Submit new sheet 5–10 business days before next payment
Maintain accessible copies for the full retention period
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies | Varies | Yes, trial | Yes, trial |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/year | No cap | No cap | No cap |