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Builder Side Deed Agreement

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BUILDER SIDE DEED AGREEMENT

This Builder Side Deed Agreement (the Agreement) is made and entered into as of by and between Builder Name: , Entity Type: , with principal address: (Builder), and Owner Name: , with principal address: (Owner). Builder and Owner are each a Party and collectively the Parties.

RECITALS

WHEREAS, Owner is the fee simple owner of certain real property described as:

WHEREAS, Builder proposes to construct improvements adjacent to or incorporating a portion of the Property and Builder requires a side deed, easement, or conveyance of a portion of the Property to effectuate such development; and

WHEREAS, Owner is willing to convey to Builder, upon the terms and subject to the conditions set forth herein, the Side Parcel described below in order to permit the construction, access, and utility arrangements necessary for Builder's project.

NOW, THEREFORE

In consideration of the mutual covenants and other good and valuable consideration set forth below, the Parties agree as follows:

1. DEFINITIONS

1.1 "Property" means the real property owned by Owner described in the Legal Description field above and depicted on the Survey attached hereto. Parcel or tax identification number(s):

1.2 "Side Parcel" means the portion of the Property to be conveyed or encumbered by this Agreement, further described as:

2. CONVEYANCE

2.1 Type of Conveyance. Owner shall convey to Builder the Side Parcel by: If Other, specify:

2.2 Granting Instrument. The form of the deed or instrument to be delivered at Closing shall be a recordable instrument sufficient to convey the interest described in Section 2.1, subject only to Permitted Exceptions as defined herein.

3. CONSIDERATION

3.1 Purchase Price. As consideration for the conveyance, Builder shall pay Owner the sum of (the Purchase Price), payable as follows: .

3.2 Allocation of Costs. Unless otherwise set forth herein, Owner shall be responsible for Owner's statutory transfer taxes and recording fees for instruments executed by Owner; Builder shall be responsible for escrow fees, title insurance premiums, and any costs required to cure title exceptions identified by Builder.

4. CONDITIONS PRECEDENT

4.1 Conditions. Builder's obligation to close is subject to the satisfaction or waiver prior to Closing of the following conditions: (a) delivery of a title commitment showing Owner as record owner; (b) completion of a boundary and title survey acceptable to Builder; (c) any governmental approvals required for the contemplated use of the Side Parcel have been obtained; and (d) Owner's representations and warranties remaining true.

4.2 Waiver. Builder may waive in whole or in part any condition precedent, provided such waiver is in writing and executed by Builder.

5. TITLE, CLOSING AND RECORDING

5.1 Closing. The Closing shall occur on or before at the office of Escrow Agent: , or at such other place and time as the Parties mutually agree in writing.

5.2 Title. At Closing, Owner shall deliver to Builder a duly executed and acknowledged deed or instrument conveying the interest described in Section 2.1, together with an owner affidavit and such other instruments as reasonably requested by Builder to effect vesting of title. Title to the Side Parcel shall be conveyed subject only to Permitted Exceptions, which shall be identified in writing at least ten (10) days prior to Closing.

6. REPRESENTATIONS AND WARRANTIES

6.1 Owner Representations. Owner represents and warrants to Builder as of the Effective Date and as of Closing that: (a) Owner is the lawful owner of the Property and has good and marketable title to the Side Parcel; (b) there are no outstanding leases, tenancies, or options affecting the Side Parcel except as disclosed in writing; (c) there are no pending or threatened claims, suits, liens or encumbrances affecting the Side Parcel except as disclosed in writing; and (d) Owner has the full power and authority to execute and deliver this Agreement and to convey the Side Parcel.

6.2 Builder Representations. Builder represents and warrants that Builder has the corporate or other necessary power to enter into this Agreement and perform its obligations hereunder, and that execution and performance will not violate any material agreement binding on Builder.

7. COVENANTS

7.1 Use Restrictions. Builder agrees that the Side Parcel will be used only for the purposes expressly set forth in this Agreement and any permitted development approvals; Builder shall not use the Side Parcel in a manner that unreasonably interferes with Owner's remaining Property and access rights.

7.2 Access and Maintenance. Unless otherwise agreed, Builder shall have reasonable access to the Side Parcel for construction and maintenance. Following conveyance, Builder shall be responsible for the maintenance of improvements constructed on the Side Parcel, except as otherwise expressly provided herein.

8. INDEMNITY

8.1 Indemnity by Owner. Owner shall indemnify, defend and hold harmless Builder and Builder's affiliates from and against any and all claims, losses, damages, liabilities, expenses and costs (including reasonable attorneys' fees) arising out of Owner's breach of any representation, warranty or covenant contained in this Agreement or arising from events occurring prior to Closing.

8.2 Indemnity by Builder. Builder shall indemnify, defend and hold harmless Owner and Owner's affiliates from and against any and all claims, losses, damages, liabilities, expenses and costs (including reasonable attorneys' fees) arising from Builder's acts, omissions or use of the Side Parcel following Closing, except to the extent resulting from Owner's prior acts or omissions.

9. TAXES, ASSESSMENTS AND LIENS

9.1 Proration. Real property taxes, assessments and homeowner association dues, if any, shall be prorated between Owner and Builder as of the Closing Date. Owner shall be responsible for all taxes, assessments and governmental charges attributable to periods prior to Closing.

10. NOTICES

All notices, demands and communications required or permitted hereunder shall be in writing and delivered by hand, nationally recognized overnight courier, or certified mail, return receipt requested, to the addresses set forth below or such other address as a Party designates by notice:

11. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

11.1 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of laws principles.

11.2 Entire Agreement. This Agreement, together with any exhibits, schedules and documents referenced herein, constitutes the entire agreement between the Parties and supersedes all prior negotiations, representations, agreements and understandings, whether oral or written, relating to the subject matter hereof.

11.3 Severability. If any provision of this Agreement is determined to be invalid, illegal or unenforceable, such determination shall not affect the remaining provisions of this Agreement, which shall remain in full force and effect.

12. AMENDMENTS; WAIVER; COUNTERPARTS

12.1 Amendment. This Agreement may be amended only by a written instrument executed by both Parties.

12.2 Waiver. No waiver of any breach or default shall be effective unless in writing signed by the Party granting the waiver, and no single waiver shall constitute a waiver of any subsequent breach.

12.3 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. Facsimile or electronic signatures shall be binding for all purposes.

13. MISCELLANEOUS

13.1 Further Assurances. Each Party shall execute and deliver such further instruments and take such further actions as may be reasonably required to effectuate the intent of this Agreement.

13.2 Costs. Except as otherwise provided in this Agreement, each Party shall bear its respective costs and expenses incurred in connection with the negotiation and performance of this Agreement.

Builder:

Printed Name:

By:

Date:

Title/Capacity:

Owner:

Printed Name:

By:

Date:

Title/Capacity:

Enter text✕

What a Builder Side Deed Agreement Is and When It’s Used

A Builder Side Deed Agreement is a written instrument that conveys or confirms property interests from a builder or developer to another party, often used when title, construction staging, easements, or phased conveyances are involved. The document records the parties, legal description, consideration, effective date, and any conditions or covenants that affect title. It is used in residential and commercial projects to document transfer terms, lien waivers, post-closing obligations, and to provide a record for county deed recording. Proper execution, notarization, and accurate legal descriptions are essential for enforceability.

Why the Builder Side Deed Agreement Matters

This agreement clarifies transfer terms, protects grantee rights, documents consideration and covenants, and creates a record for county recording offices. It reduces title disputes and supports lien and mortgage processing while establishing the legal basis for possession and future development.

Why the Builder Side Deed Agreement Matters

Who Typically Prepares and Signs This Agreement

Builders, developers, title companies, property owners, and closing attorneys commonly prepare or request a Builder Side Deed Agreement; lenders and municipal agencies may also require it during permitting or financing.

  • General contractors and developers preparing phased conveyances or lot transfers during construction projects.
  • Title companies and closing attorneys reviewing legal descriptions and ensuring recordability.
  • Lenders and escrow agents requiring deed records for mortgage or release conditions.

In practice, the drafter should coordinate with title counsel and the recording county to confirm format, notarization, and any jurisdictional requirements before signing and submission.

Step-by-Step: Complete and Execute the Builder Side Deed Agreement

Follow these steps in order to prepare a recordable, enforceable deed: verify parties, confirm legal description, set consideration, arrange authentication, and record with the county.

  • 01
    Verify Parties: Confirm legal entity names and authority to sign.
  • 02
    Confirm Legal Description: Use the exact plat or deed description for accuracy.
  • 03
    Execute and Notarize: Sign with authorized signer and obtain notarization or RON where allowed.
  • 04
    Record: Submit to the county recorder with required fees and cover sheet.

How to Customize and Route the Agreement Online

Configure a digital workflow that maps roles, required fields, authentication level, and recording attachments before sending for signature.

Field Configuration
Signer Roles Assign Grantor, Grantee, Witness, Notary
Required Fields Legal Description, Consideration, Date, Signatures
Authentication Email + SMS or ID verification for higher assurance
Attachments Attach plat maps, prior deed, and title commitment

Digital Signing and eSubmission: Platform Considerations

Choose an eSignature platform that supports required file formats, audit trails, notarization (RON or in-person), and integration with closing workflows.

  • File Formats: PDF and DOCX are standard for recordable deeds; ensure flattened final PDFs for recording.
  • Authentication Options: Email links, SMS codes, knowledge-based ID, or advanced signer authentication as needed.
  • Integrations: Look for integrations with title systems, cloud storage, and project management tools.

Verify the county recorder accepts electronic files and whether they permit e-notarization or require printed originals; where RON is used, retain required identity proofing artifacts and audio-video records as mandated.

Typical Online Signing Flow for a Builder Side Deed Agreement

A standard digital signing workflow reduces touchpoints and preserves an audit trail; map each step before sending the document.

  • Upload Document: Sender uploads deed and supporting exhibits to the platform.
  • Place Fields: Drag signature, date, and text fields to the appropriate locations.
  • Assign Signers: Specify signer order and authentication level per role.
  • Execute and Archive: Signers complete signing; system stores signed PDF and audit trail.

Key Elements to Include in a Professional Builder Side Deed Agreement

Ensure the deed contains precise conveyance language, defenses against liens, and attachments that clarify boundaries, covenants, and post-closing obligations.

Granting Clause

A clear statement transferring title (e.g., 'Grantor conveys and warrants') that establishes the precise interest being transferred and any reservations.

Legal Description

Full parcel text or plat reference copied verbatim from the prior recorded instrument to avoid recordation or title exceptions.

Consideration & Form

Exact monetary value or nominal consideration language and whether conveyance is by warranty deed, quitclaim, or special warranty deed.

Covenants & Conditions

Any post-closing development obligations, restrictions, or easement grants; include defined cure periods and enforcement mechanisms.

Lien Waiver Language

If applicable, explicit waiver of mechanics' liens or encumbrance covenants tied to payment milestones or completion certificates.

Recordation Details

Notary block, signature lines with printed names and titles, and an exhibit list for attachments required at recording.

Security and Compliance Considerations for Electronic Handling

Encryption: TLS 1.2/1.3 in transit, AES-256 at rest
Audit Trail: Timestamp, IP, and action log
Certifications: SOC 2 Type II available
HIPAA: BAA available when required
ESIGN / UETA: Meets ESIGN and UETA standards
Access Controls: SSO and role-based permissions

Penalties and Risks from Incorrect or Incomplete Deeds

Recording Rejection: Delayed conveyance
Title Defect: Clouds on title or exceptions
Tax Consequences: Possible reassessment or penalties
Lien Exposure: Mechanics' lien risk if waivers omitted
Legal Challenge: Void or voidable conveyance
Closing Delays: Financing and escrow hold-ups

Common Mistakes to Avoid When Preparing the Agreement

  • Using informal or partial legal descriptions that do not match recorded plats, leading to recording rejection and title exceptions.
  • Failing to confirm signatory authority for entities, which can render the deed voidable or require ratification by corporate resolution.
  • Omitting required notarization, witness language, or failing to follow county formatting rules, causing recording backlog or refusal.
  • Attaching inconsistent exhibits (old plats, mismatched schedules) that create ambiguity in boundaries and post-closing disputes.

eSignature Vendor Comparison: Pricing and Core Capabilities

Cost structures and feature sets vary by vendor; the table summarizes starting price, trial availability, bulk send support, audit trails, HIPAA availability, and envelope caps.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Verify Verify Verify Verify
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/year Verify Verify Verify

How Organizations Use Builder Side Deed Agreements in Practice

Real-world scenarios illustrate how the agreement supports phased construction, financing, and title clarity.

Subdivision Lot Transfer

A developer conveys finished lots to buyers to clear liens

  • Project escrow holds funds until punchlist is complete
  • The recorded side deed clarified boundaries, sped closings, and avoided a later boundary dispute.

Lender Conditional Release

A lender required a deed amendment tied to draw schedules

  • Amendment recorded at each funding stage
  • The staged recording matched lender requirements and reduced loan disbursement delays while preserving title insurance coverage.

Practical Tips for Accurate and Efficient Completion

Follow these practical tips to reduce recording issues, accelerate closings, and lower post-closing disputes.

Coordinate with Title Counsel
Have title counsel review the legal description and any covenant language before signatures to avoid post-recording exceptions.
Use Consistent Names
Match grantor and grantee names to formation documents or IDs; verify signer authority for entities with corporate resolutions.
Confirm Recording Requirements
Check county format, cover sheet needs, and eRecording options to ensure acceptance and minimize rejection.
Preserve Evidence
Retain signed originals or certified electronic copies, plus notarization or RON records and audit trails for potential future disputes.

Who Has Authority to Sign the Agreement

Builder — Authorized Representative

An individual explicitly authorized by the builder or development entity should sign on its behalf. This typically requires a corporate officer, manager, or an agent with a written power to sign; where the entity is an LLC or corporation, a resolution or signed delegation may be attached to demonstrate authority.

Property Owner / Grantee

The named grantee or its authorized representative must sign to accept conveyance. For institutional grantees, attach evidence of authorization (minutes, resolution, or power of attorney) to prevent later challenges to the deed's validity.

Frequently Asked Questions About Builder Side Deed Agreements

Answers to common questions about e-signatures, notarization, recording, and disputes when using a Builder Side Deed Agreement.


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