Can the application be signed electronically?

Yes. Electronic signatures are generally legally binding under the ESIGN Act (15 U.S.C. ch. 96) and state UETA statutes, provided the transaction meets intent, consent, attribution, and retention requirements.

Who must sign the application?

The authorized representative of the named insured must sign; lenders or mortgagees may also require an acknowledgment or separate endorsement to appear on the policy.

What supporting documents are required?

Common attachments include the construction contract, budget/estimate, prior loss runs, and any inspection reports requested by the insurer to verify project scope and values.

When does coverage become effective?

Coverage begins on the policy effective date once premium payment and any stated conditions are satisfied; tentative or binder coverage may be available subject to underwriting terms.

Can I change project value after submission?

Yes, but you must notify the insurer promptly; increases in value typically change premium and may require endorsement to avoid coinsurance exposure.

Is notarization required for signatures on this form?

Not usually. Most Builders Risk Applications do not require notarization, though certain endorsements or lender documents may; state rules and lender requirements determine when notarization or RON is needed.

Electronic Signature
Templates
Insurance
Builders Risk Insurance Application

Builders Risk Insurance Application

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BUILDERS RISK INSURANCE APPLICATION

Applicant / Insured Information

Applicant Name Doing Business As (if applicable) Mailing Address

Phone:

Email:

Date of Birth (if individual applicant):

Project / Location Details

Project Name or Reference Project Location Brief Description of Work

Construction Commencement Date:

Estimated Completion Date:

Estimated Completed Value

Basis of Valuation: Completed value Replacement cost Actual cash value

Construction Type: Wood frame Masonry Non-combustible Fire resistive

Parties Involved

Owner / Applicant Owner Address General Contractor Contractor Address Contractor License / Registration No. Subcontractors (list major trades)

Policy and Coverage Details

Requested Policy Type

Coverage Limit:

Deductible:

Estimated Annual Premium:

Policy Period (Requested)

From: To:

Optional and Endorsed Coverages (check if requested): Soft costs (delay in completion) Testing & commissioning Debris removal Off-site storage

Other Coverages: Theft / Vandalism Scaffolding & temporary works Transit of materials

Catastrophe Perils (endorsement required unless included): Earthquake Flood Ordinance or law (code upgrades)

Exclusions and Limitations

The policy sought will contain customary builders risk exclusions including, without limitation: (a) loss caused by willful misconduct of the insured; (b) wear, tear, latent defect, inherent vice; (c) faulty design, material or workmanship except to the extent loss arises from an otherwise covered peril; (d) punitive, exemplary or multiple damages; (e) war, nuclear hazard, and governmental seizure; (f) earth movement and flood except as may be expressly endorsed; (g) pollution or contamination except for sudden and accidental property damage resulting from a covered peril. Acceptance of coverage is subject to underwriting review and express inclusion of any optional peril by endorsement.

Beneficiary / Loss Payee / Mortgagee

Beneficiary / Mortgagee may be named below for loss payable purposes. Additional mortgagee endorsements may be required by binder or policy.

Beneficiary / Mortgagee Name Relationship to Insured Percentage of Proceeds

Claims History / Prior Insurance

Prior Insurer Prior Policy Number Claims in Last 5 Years

Declarations, Representations and Authorization

The undersigned certifies that the information contained in this application is true and complete to the best of the undersigned's knowledge and belief. The undersigned understands and agrees that this application, including all attachments and documents submitted in connection herewith, will be the basis of any policy issued and is material to the acceptance of risk. Coverage will not be in effect until a binder or policy is issued and any required premium or deposit premium is received by the insurer or its authorized representative.

The undersigned authorizes the insurer and its representatives to inspect the property, operations and records relevant to underwriting and claims; to obtain claim and underwriting information from prior insurers; and to provide such information to reinsurance or insurance agents and to other insurers for underwriting and claims purposes. The undersigned further acknowledges notification that deliberate misrepresentation or fraud may void coverage.

The applicant agrees to notify the insurer promptly of any material changes in the project, including but not limited to substantial increases in value, changes in occupancy, changes to the contract price, suspension of work, or abandonment. Failure to provide such notice may be grounds for denial of coverage or claim.

Additional Information

Additional Remarks (use for special instructions, loss payee clauses, special exposures)

Certification and Signature

By signing below, the undersigned warrants that they are authorized to execute this application on behalf of the applicant named herein, certifies the truth of all statements contained in this application, and acknowledges the insurer's reliance on these statements in issuing any binder or policy. The undersigned further acknowledges that coverage terms, conditions, limits and exclusions will be set forth in the policy and endorsements and that this application does not by itself bind the insurer.

Applicant Name:

Signature:

Date:

What the Builders Risk Insurance Application Is

The Builders Risk Insurance Application is the form used to request property insurance coverage for buildings under construction, renovation, or repair. It collects project identifiers, estimated completed value, construction type, project timeline, contractor and owner information, mortgagee or loss payee details, and requested coverages and endorsements. Insurers use the application to assess risk, calculate premiums, and determine policy conditions or exclusions. Electronic submission and signatures are generally acceptable under U.S. law when the transaction meets ESIGN and relevant state electronic-records requirements.

Why a Correct Application Matters

A complete, accurate Builders Risk Insurance Application establishes coverages, reduces the chance of claim denial, and documents lender and contractor interests. Clear responses speed underwriting and create a reliable record of project values, parties, and coverage limits.

Who Typically Completes or Signs This Application

The form is completed by parties with the best knowledge of the construction project and insurance needs.

General Contractor — Prepares technical project details, construction schedule, and subcontractor information for underwriting.
Owner / Developer — Provides ownership, mortgagee information, and financial details required by insurers and lenders.
Lender / Mortgagee — Reviews to confirm loss payee wording and may request specific endorsements or proof of coverage.

Multiple authorized signers may be required: the insured entity and any mortgagee or named additional insureds as specified by the insurer.

Essential Sections to Expect on the Application

A professional Builders Risk Insurance Application groups project and coverage information into defined sections so underwriters can evaluate exposure quickly and consistently.

Project Details

Project name, physical address, start and anticipated completion dates, owner and contractor contacts to establish where and when coverage applies.

Construction Type

Description of materials, occupancy, fire protection measures, and construction classification that affect hazard rating and premium calculation.

Estimated Values

Estimated completed value, contract price, and hard/soft cost breakdowns used to set coverage limits and coinsurance terms.

Insured Parties

Named insured, additional insureds, mortgagee/loss payee language, and certificate recipients required by contract or lender.

Coverage Options

Requested perils, soft costs, builder's equipment, debris removal, and ordinance or law coverage; endorsements must be listed explicitly.

Prior Loss & Safety

Claims history, safety programs, inspection reports, and protective measures under construction that influence underwriting decisions.

Step-by-Step: Completing the Application

Follow a clear sequence to gather facts, fill fields, and route the application to underwriting.

01

Gather Documents: Collect contracts, budgets, and prior-loss records.
02

Complete Form: Enter project, value, and policy selections.
03

Attach Support: Upload schedules, inspection reports, and contracts.
04

Submit to Underwriter: Send completed package for review and quote.

How Electronic Completion and Submission Works

Digital workflows let parties complete and submit applications without printed copies, while preserving an audit trail for underwriting and lenders.

Upload Document: Save the application as a PDF or DOCX and upload to your e-sign platform.
Place Fields: Add text, date, and signature fields where signers must act.
Authenticate Signers: Use email, SMS code, or stronger ID verification as required.
Send & Audit: Dispatch to signers and capture timestamps, IPs, and signed copies for records.

Typical Digital Workflow Settings for This Application

Configure authentication, routing, attachments, and notifications in your e-sign platform before sending the application.

Field	Configuration
Authentication	Email + SMS code for contractors; KBA optional for high-value projects
Routing Order	Owner → Contractor → Mortgagee → Broker/Agent
Attachments	Contract, budget, inspection report, and prior loss runs
Notifications	Remind signers at 3 and 7 days; notify broker on completion

Platform Capabilities and File Requirements

Ensure the e-sign platform supports the necessary file formats, integrations, and signer authentication methods before sending.

Integrations: CRM and storage integrations like Salesforce, NetSuite, Box supported
File Formats: Accepts PDF and DOCX source files for form fields
Authentication: Email, SMS codes, and advanced options like KBA available

Confirm platform encryption in transit (TLS 1.2/1.3) and at rest (AES-256) and verify any required BAAs or regulatory addenda are in place for sensitive projects.

Common Preparation Mistakes to Avoid

Underreporting the estimated completed value, which can trigger coinsurance penalties and insufficient payout at loss.
Selecting incorrect construction classification or occupancy, causing misrated premiums or declined coverage on inspection.
Failing to name or correctly identify mortgagee/loss payee, which can delay lender requirements and certificate issuance.
Delaying submission of required supporting documents such as contracts or prior-loss runs, extending underwriting timelines.

Consequences of an Incorrect or Incomplete Application

Denied Claim: Possible denial if material facts are misstated

Coverage Gaps: Unintended exposures not covered by policy

Premium Adjustment: Rate increases or retrospective premium recalculation

Lender Action: Force-placement or loan covenant violations

Contract Delays: Project hold-ups pending proof of insurance

Legal Disputes: Potential contract disputes or litigation

Key Timing Expectations and Deadlines

Track application, issuance, and reporting deadlines to avoid coverage gaps and satisfy lender or contract conditions.

Application Submission:

Submit at least 14–30 days before anticipated coverage start to allow underwriting and inspections

Policy Effective Date:

Specified on the policy; coverage begins on the effective date if premium and conditions met

Change Reporting:

Report increases in contract value or scope promptly to update limits and premiums

Notice of Loss:

Provide immediate notice to insurer upon discovery to preserve claim rights

Renewal or Extension:

Request policy extensions before the original policy expires to maintain continuous coverage

Typical Processing Milestones from Submission to Policy

A clear milestone timeline helps manage expectations for underwriting reviews, inspections, and policy issuance.

01

Application Received

Underwriter logs and assigns the submission for review.

02

Underwriter Review

Risk assessment, requests for clarification, and possible site inspection occur.

03

Quote Issued

Insurer provides premium estimate and terms for acceptance.

04

Policy Issued

Policy and endorsements are finalized once conditions and payment are satisfied.

eSignature Pricing Comparison for Application Workflows

Common eSignature vendors and baseline pricing for document signing; signNow is listed first in accordance with platform comparison rules.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	No	No	Yes, limited	Yes, limited
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions About the Application

Answers to common user questions about signature validity, required documents, timing, and changes after submission.

Need help? Contact support

Can the application be signed electronically?
Yes. Electronic signatures are generally legally binding under the ESIGN Act (15 U.S.C. ch. 96) and state UETA statutes, provided the transaction meets intent, consent, attribution, and retention requirements.
Who must sign the application?
The authorized representative of the named insured must sign; lenders or mortgagees may also require an acknowledgment or separate endorsement to appear on the policy.
What supporting documents are required?
Common attachments include the construction contract, budget/estimate, prior loss runs, and any inspection reports requested by the insurer to verify project scope and values.
When does coverage become effective?
Coverage begins on the policy effective date once premium payment and any stated conditions are satisfied; tentative or binder coverage may be available subject to underwriting terms.
Can I change project value after submission?
Yes, but you must notify the insurer promptly; increases in value typically change premium and may require endorsement to avoid coinsurance exposure.
Is notarization required for signatures on this form?
Not usually. Most Builders Risk Applications do not require notarization, though certain endorsements or lender documents may; state rules and lender requirements determine when notarization or RON is needed.

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