Can this agreement be signed electronically?

Yes. Electronic signatures are legally valid under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided the signature demonstrates intent, consent, attribution, and record retention.

Is notarization required for validity?

Generally no for commercial service agreements, but specific transactions or state rules may require notarization or a recorded instrument; verify with counsel or the applicable state office.

Who must sign for the company?

A person with corporate signing authority should sign and include title. Confirm authority per corporate bylaws or board resolution to avoid later challenges.

How do I correct an error after signing?

Do not alter an executed copy. Prepare an amendment or corrective addendum signed by all parties; preserve the original executed agreement for audit purposes.

How long should we keep executed agreements?

Retain contracts for at least the active term plus 3–7 years depending on dispute risk and regulatory rules; follow IRS, HIPAA, and industry retention requirements.

Is signNow suitable for execution?

signNow supports ESIGN/UETA compliance and offers SOC 2 Type II, ISO 27001, HIPAA (BAA available), TLS and AES-256 protections, and detailed audit trails for recordkeeping.

Electronic Signature
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Miscellaneous
Building Co. Business Services Agreement

Building Co. Business Services Agreement

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Building Co. Business Services Agreement

This Business Services Agreement ("Agreement") is entered into as of by and between Building Co., a service provider organized to provide construction and facility-related business services, with principal place of business at ("Service Provider"), and Client Name: , located at ("Client").

WHEREAS

WHEREAS, Service Provider has expertise and experience in business services related to building operations, project management and related consulting; and

WHEREAS, Client desires to engage Service Provider to perform certain services as set forth in this Agreement and Service Provider is willing to perform such services under the terms and conditions contained herein.

NOW, THEREFORE, in consideration of the mutual promises contained herein and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the parties agree as follows:

1. Scope of Work

Service Provider shall perform the services described below (the "Services"). Service Provider shall provide personnel, materials, equipment and supervision necessary to perform the Services in a professional and workmanlike manner in accordance with industry standards.

Detailed Scope of Work

2. Payment Terms

Client shall pay Service Provider for the Services in accordance with the terms set forth below. All fees are exclusive of taxes, which shall be the responsibility of the party required by law to pay them.

Total Contract Amount Payment Schedule

Late payments shall incur a late fee of per month on any undisputed past due amount, calculated monthly, or the maximum rate permitted by law, whichever is lower. Client shall also be responsible for reasonable collection costs and attorneys' fees incurred by Service Provider in enforcing payment.

3. Term and Termination

This Agreement shall commence on and shall continue until unless earlier terminated as provided herein.

Notice Period for Termination

Either party may terminate this Agreement for convenience upon written notice to the other party delivered no fewer than the number of days specified above. Either party may terminate immediately for material breach by the other party if such breach remains uncured after ten (10) business days' written notice specifying the breach. Termination shall not relieve Client of its obligation to pay for Services performed and costs incurred prior to termination.

4. Confidentiality

"Confidential Information" means non-public business, technical or financial information disclosed by either party to the other in connection with this Agreement, whether disclosed orally, visually or in writing. Each party agrees to: (a) hold Confidential Information in strict confidence and not disclose it to any third party except as permitted herein; (b) use the Confidential Information solely for the performance of rights or obligations under this Agreement; and (c) take reasonable measures to protect Confidential Information from unauthorized disclosure.

Confidential Information does not include information that: (i) is or becomes generally known to the public without breach of any obligation owed to the disclosing party; (ii) was known to the receiving party prior to its disclosure without breach of any obligation owed to the disclosing party; or (iii) is independently developed by the receiving party. The obligations of confidentiality shall survive termination for a period of three (3) years, except that trade secrets shall be protected for as long as they qualify as trade secrets under applicable law.

5. Compliance; Insurance; Independent Contractor

Service Provider is an independent contractor and not an employee, agent, or partner of Client. Service Provider shall comply with all applicable laws, codes and regulations in performing the Services and shall maintain, at its expense, insurance customary for the Services provided, including general liability and workers' compensation as required by law. Upon request, Service Provider shall provide certificates of insurance evidencing such coverage.

6. Indemnification

Each party shall indemnify, defend and hold harmless the other party and its officers, directors and employees from and against any third-party claims, liabilities, damages and costs (including reasonable attorneys' fees) arising out of that party's breach of this Agreement, gross negligence or willful misconduct. The foregoing indemnity obligations are subject to any limitations set forth in this Agreement.

7. Notices

All notices required or permitted under this Agreement shall be in writing and delivered to the addresses below (or to such other address as a party may designate by notice). Notices shall be effective upon personal delivery, the next business day after deposit with an overnight courier, or five (5) business days after deposit in the U.S. mail if sent by certified mail, return receipt requested.

Client Notice Address Service Provider Notice Address

8. Governing Law; Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of law principles. The parties agree to attempt good-faith negotiation of any dispute arising from this Agreement prior to pursuing litigation. If unresolved, the parties may pursue any available legal or equitable remedies in the state or federal courts located in the selected state.

9. Entire Agreement; Amendments

This Agreement, including any exhibits and attachments incorporated by reference, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals and communications, whether written or oral. No amendment or modification of this Agreement shall be binding unless in writing and signed by authorized representatives of both parties.

10. Miscellaneous

If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect. Neither party may assign this Agreement without the prior written consent of the other party, except that Service Provider may assign to an affiliate or in connection with a sale of substantially all of its business or assets.

Additional Provisions (optional)

Client:

By:

Date:

Service Provider:

By:

Date:

What the Building Co. Business Services Agreement Is

The Building Co. Business Services Agreement is a written contract that frames the scope, payment, deliverables, timeline, and legal responsibilities between a building services provider and a client. It typically covers project scope, milestones, inspection and acceptance procedures, payment terms, insurance and indemnity, change order processes, and termination rights. The document creates enforceable obligations when signed by authorized parties and can be delivered and executed on paper or electronically, provided signature methods and consent meet U.S. e-signature law requirements such as ESIGN and applicable state UETA statutes.

Why using a clear business services agreement matters

A well-drafted Building Co. Business Services Agreement reduces disputes, clarifies responsibilities, allocates risk, and documents deliverables and payment. It provides predictable remedies for nonperformance and supports insurance and lien processes when needed.

Who typically prepares and signs this agreement

Several company roles commonly create, review, and sign the Building Co. Business Services Agreement depending on organization size and risk.

Project managers and operations leads who define scope and accept work on behalf of the company.
Procurement or purchasing professionals responsible for vendor terms, pricing, and contract compliance.
Company legal counsel or outside counsel who review indemnities, insurance, and termination provisions.

Choose signatories with delegated authority and include procurement, project management, and legal reviewers where appropriate before final execution.

Core clauses to include in the Building Co. Business Services Agreement

Include these foundational sections to make the agreement operational and enforceable across typical building services engagements.

Scope of Work

Describe specific tasks, deliverables, milestones, acceptance criteria, and any exclusions to avoid scope creep and disputes.

Payment Terms

State price, invoicing frequency, payment deadlines, retainage, late fees, and any progress-payment schedule tied to milestones.

Schedule

Specify start and completion dates, critical path items, notice periods for delays, and remedies for missed milestones.

Insurance & Indemnity

Identify required insurance limits, certificate delivery, indemnification scope, and liability caps or carve-outs.

Change Orders

Define process for approving scope changes, pricing adjustments, and timeline impacts before work proceeds.

Termination & Remedies

Set termination rights for convenience and breach, transition assistance, and dispute resolution procedures.

Essential administrative and security details to record

Parties: Legal entity names

Effective Date: MM/DD/YYYY format

Project Address: Street, city, state, ZIP

Insurance Limits: Policy types and minimum amounts

Access Credentials: Site access, keys, or badge procedures

Data Handling: PII/HIPAA handling rules

Step-by-step: completing the Building Co. Business Services Agreement

Follow these practical steps to prepare, review, and execute the agreement correctly and efficiently.

01

Draft core terms: Populate scope, price, schedule, and insurance fields before circulation.
02

Internal review: Have procurement and legal review key clauses and risk allocations.
03

Signatory selection: Confirm who has authority to bind each party and include job title.
04

Execution: Sign in-person or electronically using compliant e-signature methods.

How to configure an online signing workflow for this agreement

Set up a predictable electronic signing workflow to reduce back-and-forth and capture an audit trail for every executed agreement.

Field	Configuration
Document template	Create a reusable template with locked core clauses
Signer order	Choose sequential or parallel signing as needed
Authentication	Use email link, SMS code, or stronger methods for sensitive deals
Notifications	Enable reminders and completion receipts for all parties

Typical online signing flow for the agreement

An orderly signing flow reduces errors and ensures a complete audit trail for compliance and future enforcement.

Upload document: Sender uploads final agreement to the signing platform
Place fields: Add signature, date, and initial fields where required
Invite signers: Send secure links or emails to the authorized signers
Capture audit trail: Platform records timestamp, IP, and authentication events

Comparing eSignature vendor pricing and basic capabilities

This comparison shows typical starting prices and a few common feature distinctions; signNow is listed first per vendor ordering rules.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Key risks and penalties for incorrect or incomplete agreements

Unenforceability: Missing valid signature — ESIGN exceptions can invalidate agreement

Breach Damages: Monetary liability for nonperformance

Delay Costs: Accelerated costs and lost productivity

Tax Penalties: Incorrect reporting may trigger IRC §6721 penalties

Privacy Violations: HIPAA violations risk fines and corrective actions

Regulatory Fines: State or federal enforcement for noncompliance

Common mistakes to avoid when preparing the agreement

Leaving scope vague or relying on verbal descriptions that later lead to differing expectations and disputes over deliverables.
Failing to confirm signer authority and using an individual signature without corporate authorization or title verification.
Omitting required insurance limits or failing to obtain certificates of insurance before work begins, causing coverage gaps.
Not recording change orders formally; allowing work to proceed without written agreement on price or schedule adjustments.

Digital signing and integration considerations

Choose an e-signature platform that meets your authentication, audit trail, and integration requirements for contract lifecycle management.

Integrations: Salesforce, NetSuite, MS 365 integrations
Document formats: PDF, DOCX, HTML, Excel supported
Security: TLS 1.2/1.3 and AES-256 encryption

Frequently asked questions about execution and validity

Answers to frequent execution, notarization, and recordkeeping questions for the Building Co. Business Services Agreement.

Need help? Contact support

Can this agreement be signed electronically?
Yes. Electronic signatures are legally valid under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided the signature demonstrates intent, consent, attribution, and record retention.
Is notarization required for validity?
Generally no for commercial service agreements, but specific transactions or state rules may require notarization or a recorded instrument; verify with counsel or the applicable state office.
Who must sign for the company?
A person with corporate signing authority should sign and include title. Confirm authority per corporate bylaws or board resolution to avoid later challenges.
How do I correct an error after signing?
Do not alter an executed copy. Prepare an amendment or corrective addendum signed by all parties; preserve the original executed agreement for audit purposes.
How long should we keep executed agreements?
Retain contracts for at least the active term plus 3–7 years depending on dispute risk and regulatory rules; follow IRS, HIPAA, and industry retention requirements.
Is signNow suitable for execution?
signNow supports ESIGN/UETA compliance and offers SOC 2 Type II, ISO 27001, HIPAA (BAA available), TLS and AES-256 protections, and detailed audit trails for recordkeeping.

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