Door Identification
Unique door number, location, and reference to drawing or room name so each door can be cross-referenced with plans and schedules during bidding and installation.
A complete form reduces specification gaps, lowers rework risk, and helps ensure code compliance and consistent procurement. Clear, standardized fields speed vendor comparisons and support traceable approvals for audits, warranties, and occupancy inspections.
Use this form to align procurement, installation, inspection, and maintenance across stakeholders.
A licensed architect or their delegate who approves performance attributes, finishes, and compliance with building code requirements. Their signature confirms design intent and that the specified assemblies meet project standards.
General contractor or door subcontractor project manager responsible for procurement and installation. Their signature confirms that ordered products match the specification and that installation will follow manufacturer instructions and code conditions.
Unique door number, location, and reference to drawing or room name so each door can be cross-referenced with plans and schedules during bidding and installation.
Overall width, height, thickness, and door type (single, pair, sliding) with tolerance notes and required clearances for hardware and finishes.
Primary material (steel, wood, aluminum, composite), finish description, and corrosion or fire resistance requirements, plus finish codes for procurement.
Required fire-resistance rating and smoke-control classification, listing tested assembly reference and certification source for code inspections.
Hinge type, closer, lockset, threshold, astragal, gasketing, and coordination points for electrified hardware or access control systems.
Mounting conditions, rough opening, anchorage, coordination notes with adjacent finishes, and special testing or field modification requirements.
| Field | Configuration |
|---|---|
| Signature Order | Architect → Contractor → Owner |
| Authentication | Email link or SMS code |
| Attachments | Allow PDF/DWG uploads |
| Notifications | Email reminders and status updates |
Ensure the platform can export a tamper-evident signed PDF and retain a searchable audit trail for procurement and inspection records.
Submit specs by design development milestone
Allow 5–10 business days for technical review
Factory lead times often 2–8 weeks
Schedule after openings and finishes complete
Coordinate final inspection window
Document finalized and distributed to bidders.
Architect/engineer reviews and returns comments.
Contractor issues order after approvals.
Inspector verifies installed product matches spec.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
Export a tamper-evident PDF that embeds the audit trail and visible signature(s) for permit submissions and recordkeeping.
Keep a DOCX master for revisions and version control, but do not use it as the archival signed record.
Attach CAD/DWG shop drawings as separate files to preserve fabrication details linked to the specification record.
Store signed records in a secure, access-controlled archive with retention metadata to meet regulatory and warranty timelines.