Signatory Authorization
State the signer’s title, corporate role, and basis of authority (by bylaws, board resolution, or delegated authority), and attach the authorizing resolution if needed.
Using a Business AAI Checklist reduces execution errors, documents intent and attribution for signatures, and supports legal validity under the ESIGN Act (15 U.S.C. ch. 96) and UETA where applicable. It also clarifies whether consumer disclosures or additional consent are required and helps meet record-retention obligations, minimizing regulatory and commercial risk.
The checklist is used across departments when proof of authority and identity is required before signing or filing.
A compliance officer reviews the AAI Checklist to confirm signatory authority, required attachments, and regulatory disclosures; they escalate anomalies and request corrective documentation when names or credentials do not match corporate records.
An operations manager collects form data, uploads supporting IDs and W-9/TINs, and routes the checklist for signatures and notarization; they ensure deadlines are met and archival copies are stored according to retention policy.
State the signer’s title, corporate role, and basis of authority (by bylaws, board resolution, or delegated authority), and attach the authorizing resolution if needed.
List the ID type provided (driver’s license, passport) and include ID number, issuing state/country, and a scanned copy for verification.
Record the contract effective date in MM/DD/YYYY format and note whether the date is execution date or commencement date for obligations.
Attach W-9/TIN, corporate formation documents, board resolutions, power of attorney, and any required consent or consumer disclosures.
Specify electronic signature method used (email link, SMS code, RON, or in-person notarization) and record the authentication level applied.
Indicate final storage location, retention period, and whether documents are filed with a government agency or recorded publicly.
| Field | Configuration |
|---|---|
| Authentication Method | Email link + optional SMS code; use KBA for higher assurance |
| Field Validation | Require MM/DD/YYYY for dates; set TIN pattern validation |
| Auto-Reminders | Enable reminders at 3 and 7 days for pending signers |
| Retention Export | Export signed PDF with embedded audit trail and metadata |
Ensure your eSignature platform supports required integrations, authentication, and export formats for compliance and archiving.
Match platform settings to your retention and audit requirements; record export should include an immutable audit trail and signer metadata.
No federal filing deadline; supply payer promptly to avoid backup withholding.
Issue to recipient by Jan 31 for tax reporting.
Paper filings due Feb 28; electronic Mar 31 per IRS rules.
Allow 5 business days for compliance review and correction.
Aim to obtain required signatures within 7–14 calendar days.
Requester submits checklist with attachments for processing.
Compliance verifies identity, authority, and required documents.
Signers authenticate and execute via chosen method.
Store signed records and export audit metadata for retention.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |