Is an electronic signature legally valid?

Yes. Under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, electronic signatures are generally legally binding if intent, consent, attribution, and record retention requirements are met.

When is a wet signature still required?

Certain exceptions such as wills, some court filings, and other narrow categories cannot be signed electronically; consult state and federal rules for exceptions before assuming e-signature suffices.

Do I need a notary or witnesses?

Notarization and witness requirements depend on the document purpose and state law; real estate deeds and some powers of attorney commonly require notarization and possibly witnesses.

What happens if totals do not match supporting records?

Mismatched totals may trigger review, adjustment requests, or penalties; maintain reconciliations and attach supporting schedules to reduce audit risk.

How should I store completed cards?

Store in a secure, access-controlled repository with redundancy; retain according to IRS and industry retention rules and ensure records are reproducible.

Can a third party submit the card for me?

Yes; authorized representatives or service providers may submit on your behalf provided they have documented authority and the card includes appropriate signer attribution and consent.

Electronic Signature
Templates
Miscellaneous
Business Activity Statement Card

Business Activity Statement Card

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Business Activity Statement Card

This Business Activity Statement Card (the "Statement") memorializes business activity, payment obligations, and the terms of engagement between the parties identified below. This Statement includes binding agreement terms and a concise record of activity for the reporting period set forth herein.

Recitals

WHEREAS, Business Name: is engaged in commercial activities described in this Statement; and

WHEREAS, Service Provider Name: will provide services and report activity to Business under the terms set forth in this Statement; and

WHEREAS, the parties wish to record business activity for the reporting period beginning and ending .

Scope of Work

Scope of Work (describe services, deliverables and activity inclusion)

Business Activity Reporting

Registered Trading Name Business Address

Report Items — list activity and monetary amounts for the reporting period

Activity Description

Amount (Local Currency)

Total Activity Amount

Payment Terms

Amount Due: payable in accordance with the schedule below. Payments are to be made by the Payment Recipient to the Remitter in cleared funds.

Payment Schedule and Method

Late Payment: If any amount due is not received by the due date, interest shall accrue at per month, and a late fee in the amount of may be assessed to cover administrative costs. Interest and fees shall be cumulative and recoverable.

Term and Termination

This Statement commences on Start Date: and, unless earlier terminated, expires on End Date: .

Either party may terminate this Statement upon written notice to the other party delivered not less than days prior to the effective date of termination, or immediately for material breach if such breach remains uncured for a period of thirty (30) days following written notice.

Confidentiality

Each party acknowledges that in the performance of this Statement it may receive Confidential Information of the other party. "Confidential Information" means non-public information disclosed in any form that is designated confidential or that a reasonable person would understand to be confidential. Each party shall:

(a) hold Confidential Information in confidence and not disclose it to any third party except as required for performance of this Statement or as required by law, and (b) use Confidential Information solely for the purposes contemplated by this Statement. The foregoing obligations shall not apply to information that is independently developed, becomes publicly known other than through breach of this Statement, or is rightfully received from a third party without restriction.

Governing Law; Dispute Resolution

This Statement shall be governed by and construed in accordance with the laws of the jurisdiction of , without regard to conflict of laws rules. The parties agree to attempt in good faith to resolve disputes through negotiation prior to initiating formal proceedings.

Entire Agreement

This Statement, together with any attachments or schedules executed by the parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, representations, and understandings. No amendment shall be effective unless in writing and signed by authorized representatives of both parties.

Certification

The undersigned certify that the information provided in this Business Activity Statement Card is true, complete and correct to the best of their knowledge and that they are authorized to enter into this Statement on behalf of the respective parties.

Amendment Indicator: Check if this Statement amends a prior Statement

Party A — Business Representative

Party Label:

By:

Date:

Party B — Service Provider Representative

Party Label:

By:

Date:

What the Business Activity Statement Card Is

The Business Activity Statement Card is a concise, standardized record summarizing a company's periodic commercial activity, tax liabilities, and remittances for internal bookkeeping or external reporting. In a U.S. context it can be used to consolidate sales, taxable transactions, and other business metrics that support filings or payments to tax authorities, payroll processors, or vendors. As a single-sheet card or digital form, it is intended to capture essential identifiers, reporting period dates, totals, and approvals, and is commonly paired with supporting schedules and receipts for auditability.

Why a Business Activity Statement Card Matters

A clear Business Activity Statement Card reduces reporting errors, centralizes transactional summaries, and creates a durable record that supports tax compliance and internal controls under ESIGN and UETA frameworks.

Typical Users and Signing Parties

Teams that prepare and sign this card usually include finance, payroll, and small business owners who need a simple summary for reporting and approvals.

Small business owners and operators who consolidate sales and tax totals for periodic reporting.
In-house accounting or finance staff responsible for preparing remittance summaries and backups.
External accountants or payroll vendors who receive the card to reconcile or submit tax forms on behalf of a client.

External recipients include accountants, payroll providers, and government tax offices when the card accompanies required filings or payment instructions.

Step-by-step: Filling out the Business Activity Statement Card

Follow this sequence to complete the card accurately and preserve an audit trail for reviews and filings.

01

Gather Documents: Collect invoices, receipts, and sales reports.
02

Enter Identifiers: Fill business name, EIN, and contact details.
03

Populate Totals: Record gross receipts and taxable sales.
04

Authorize and Save: Obtain signature and retain a dated copy.

Core sections to include on a professional card

A well-structured card balances identification, financial totals, period definitions, authorization, and references to supporting documents to support audits and filing accuracy.

Identification

Business name, legal entity type, EIN, and contact information tying the card to a unique taxpayer.

Reporting Period

Clear start and end dates in MM/DD/YYYY format that define the activity window for reported totals.

Summary Totals

Gross receipts, taxable sales, exempt sales, and other line-item totals that reconcile to ledgers or POS exports.

Tax and Payment Lines

Line entries for sales tax, payroll tax withholdings, or remittance instructions for payment processors or tax agencies.

Supporting References

Attachment list or reference numbers linking to invoices, deposit reports, and reconciliation spreadsheets.

Authorization

Signature block with printed name, title, date, and method of signing (wet or electronic).

Essential information elements

Business Name: Legal name

Taxpayer ID: EIN/TIN

Reporting Dates: MM/DD/YYYY range

Financial Totals: Gross and taxable

Signature Method: Electronic or wet

Attachments: Invoice refs

Configuring a digital completion workflow

Map the card fields to an e-submission workflow to enforce required entries, capture signatures, and maintain an audit trail.

Field	Configuration
Reporting Period	Required, date format MM/DD/YYYY
Totals Fields	Numeric validation, no negatives
Signature	Required, enforce signer identity
Attachments	Require upload or link

Where to send the completed card

Know the destination for your card: internal records, external accountants, payroll providers, or tax agencies, and ensure required authentication before sending.

Internal Records: Store in accounting system or document repository.
Accountant: Send to external CPA or bookkeeping service.
Payroll Provider: Provide for payroll tax reconciliation.
Tax Agency: Attach when filing relevant returns.

Digital signing and eSubmission considerations

Select a platform that supports secure signatures, audit trails, and format exports compatible with your recordkeeping system.

File Formats: PDF, DOCX
Integrations: Accounting and storage
Authentication: Email, SMS, or advanced

Timing to watch when a card supports tax filing

Match the card's reporting period to statutory filing and payment deadlines to avoid penalties and to trigger supporting information requests on time.

W-9 Provisioning:

Provide upon request; no fixed deadline

1099-NEC:

Recipient and IRS due Jan 31

Form 1040:

Individual filing deadline Apr 15

FBAR:

Due Apr 15 with Oct 15 extension

Payroll Deposits:

Schedule varies by deposit frequency

Consequences of incorrect or late cards

Incorrect TIN: Backup withholding

Late Filing: IRC §6721 penalties

Underreported Income: 6 year IRS lookback

I-9 Errors: 8 CFR paperwork fines

Missing Signature: Rejection or nonacceptance

Audit Exposure: Additional documentation requests

Common mistakes to avoid

Using abbreviated or trade names that do not match the EIN, causing reconciliation failures with tax forms.
Entering totals that do not tie to supporting invoices or bank deposits, creating audit flags during review.
Failing to capture the reporting period correctly (MM/DD/YYYY) and misplacing transactions in adjacent periods.
Omitting the signature method or signing date, which can void the card for official submissions.

Frequently asked questions about the Business Activity Statement Card

Answers address common legal, procedural, and technical questions encountered when completing or submitting the card.

Need help? Contact support

Is an electronic signature legally valid?
Yes. Under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, electronic signatures are generally legally binding if intent, consent, attribution, and record retention requirements are met.
When is a wet signature still required?
Certain exceptions such as wills, some court filings, and other narrow categories cannot be signed electronically; consult state and federal rules for exceptions before assuming e-signature suffices.
Do I need a notary or witnesses?
Notarization and witness requirements depend on the document purpose and state law; real estate deeds and some powers of attorney commonly require notarization and possibly witnesses.
What happens if totals do not match supporting records?
Mismatched totals may trigger review, adjustment requests, or penalties; maintain reconciliations and attach supporting schedules to reduce audit risk.
How should I store completed cards?
Store in a secure, access-controlled repository with redundancy; retain according to IRS and industry retention rules and ensure records are reproducible.
Can a third party submit the card for me?
Yes; authorized representatives or service providers may submit on your behalf provided they have documented authority and the card includes appropriate signer attribution and consent.

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