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Business Agreement Resolution

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BUSINESS AGREEMENT RESOLUTION

This Business Agreement Resolution is adopted by the Board of Directors (or equivalent governing body) of: Company Name: on this date: Month: Day: Year: .

WHEREAS

WHEREAS, the Company has been presented with a proposed agreement titled: Agreement Name: , between the Company and Counterparty: , which sets forth obligations for the provision of goods and/or services described herein; and

WHEREAS, the Board has reviewed the principal commercial and legal terms of the proposed agreement and has determined that it is in the best interests of the Company to authorize execution of the agreement and performance of obligations thereunder in accordance with the terms and conditions set forth in this resolution.

RESOLUTION

NOW, THEREFORE, BE IT RESOLVED that the officers of the Company be, and each of them hereby is, authorized and directed to negotiate, finalize, execute, deliver and perform the Agreement on behalf of the Company, and to take such other actions as they deem necessary or desirable to effectuate the terms of the Agreement, subject to the Scope of Work, Payment Terms, Term and Termination and other provisions set forth below.

SCOPE OF WORK

PAYMENT TERMS

Total Contract Amount: . Payment shall be made in accordance with the schedule and milestones described below.

Late Payment Fee: . Late fees are cumulative and calculated on outstanding amounts from the due date until paid in full.

TERM AND TERMINATION

Term Commencement Date: Month: Day: Year: .

Term Expiration Date: Month: Day: Year: .

Either party may terminate this Agreement for cause upon a material breach by the other party that remains uncured for Notice Period: following written notice. Termination for convenience by either party requires prior written notice equal to Notice Period: unless otherwise agreed in writing.

CONFIDENTIALITY

Each party acknowledges that during performance it may receive or have access to Confidential Information of the other party. For purposes of this Agreement, "Confidential Information" includes non-public business, technical and financial information disclosed in written, electronic or oral form. The receiving party shall: (a) hold Confidential Information in confidence using at least the same degree of care it uses to protect its own confidential information but no less than reasonable care; (b) use Confidential Information solely to perform its obligations under this Agreement; and (c) not disclose Confidential Information to any third party except employees, contractors or advisors who have a need to know and who are bound by confidentiality obligations at least as protective as those herein. Confidentiality obligations survive termination for a period of unless otherwise required by law.

GOVERNING LAW

This Agreement and the interpretation, performance and enforcement of the rights and obligations of the parties shall be governed by and construed in accordance with the laws of the State of , without regard to its conflicts of law principles.

ENTIRE AGREEMENT

This Resolution and the Agreement (including all exhibits and attachments) contain the entire agreement between the parties with respect to the subject matter hereof and supersede all prior agreements, understandings and negotiations, whether written or oral. Any amendment or modification must be in writing and signed by duly authorized representatives of both parties.

BOARD CERTIFICATION

I hereby certify that the foregoing Resolution was duly adopted by a majority of the Board of Directors (or equivalent governing body) of the Company by vote at a meeting duly called and held, or by unanimous written consent, in accordance with the Company's governing documents and applicable law on the date set forth below.

Adoption Date: Month: Day: Year: .

The undersigned certifies under penalty of perjury that the foregoing is a true and correct copy of the Resolution duly adopted by the governing body of the Company and that the signer is duly authorized to certify the same.

Company Representative:

By:

Date:

Counterparty Representative:

By:

Date:

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What a Business Agreement Resolution Is and When It Applies

A Business Agreement Resolution is a formal corporate record that documents an entity’s decision to enter into, amend, or terminate a specific agreement or transaction. Adopted by a board, managers, or authorized representatives, the resolution names the parties, summarizes material terms, states the authority granted to sign or bind the organization, and records any limits or conditions. It serves as proof of corporate authorization for counterparties, banks, and regulators, supports internal governance, and is commonly attached to contracts, loan documents, or procurement filings.

Why the Resolution Matters for Authorization and Recordkeeping

Use a Business Agreement Resolution to create a clear, auditable record of corporate approval for entering or changing contractual relationships. It reduces signature disputes, clarifies who may bind the entity, and provides documentary support for banks, insurers, and auditors.

Why the Resolution Matters for Authorization and Recordkeeping

Who Prepares and Relies on These Resolutions

Typical users and decision-makers who prepare or sign this resolution include corporate boards, executive officers, and legal counsel for governance and compliance.

  • Board of directors and board secretaries who resolve approval and record minutes.
  • C-level executives (CEO, CFO) authorized to sign and execute agreements.
  • In-house and outside counsel for legal review, drafting, and compliance verification.

Keep a signed copy in corporate minutes and attach to the related agreement to avoid later disputes about authority.

Essential Elements to Include in a Professional Resolution

Core elements make a Business Agreement Resolution legally sound, clear, and enforceable for internal records and external counterparties, including identification of authority, execution limits, and effective dates.

Resolution Title

State the resolution name and a concise description of the transaction or agreement being authorized, providing enough detail to connect the resolution to the specific contract, project, or counterparty.

Parties

Identify all parties by full legal name and role (e.g., 'Buyer', 'Supplier'), and include business entity type and jurisdiction to prevent ambiguity in enforcement or record-keeping.

Authority

Specify the individual(s) authorized to execute documents, including title and any delegation limits; note whether signatures may be electronic and under what authentication requirements or methods.

Effective Date

State the effective date in MM/DD/YYYY format or a defined condition; clarify whether performance, notice, or payment obligations begin on that date or later under the agreement.

Limitations

Record monetary limits, term length, delegation caps, and any conditions precedent; include reporting or approval requirements for actions beyond set thresholds and specify remedial steps if limits are exceeded.

Recordkeeping

Indicate where signed copies will be stored, who maintains corporate minutes, retention periods, and whether electronic copies are admissible under ESIGN and UETA with reproducible audit trail.

Step-by-Step: Preparing and Finalizing the Resolution

Follow these steps to prepare, authorize, and retain a Business Agreement Resolution that clearly documents corporate approval and signer authority.

  • 01
    Draft: Describe transaction, parties, authority, and limits.
  • 02
    Review: Legal counsel and finance review terms and risks.
  • 03
    Adopt: Board or authorized committee passes the resolution and records minutes.
  • 04
    Attach & Store: Attach executed resolution to the agreement and file minutes.

Configure an Online Workflow for the Resolution

Configure an online workflow to place fillable fields, assign signers, set authentication, and automate delivery and storage.

Field Configuration
Form Template Use PDF or DOCX; set reusable template.
Signature Fields Add signature, date, and initials fields.
Signer Order Set sequential or parallel signing order.
Authentication Require email, SMS code, or advanced ID verification.

How Electronic Execution and Delivery Typically Flow

Routing and submission steps for executing the resolution electronically and delivering final copies to stakeholders.

  • Send: Upload document and add signers' emails.
  • Authenticate: Use chosen method (email, SMS, or KBA).
  • Sign: Signer reviews terms and applies signature.
  • Archive: Store signed PDF and audit trail securely.

Technical and Security Requirements for eExecution

Digital execution requires a compliant eSignature platform, secure storage, and, when necessary, notarization or witness workflows.

  • Integrations: Salesforce, NetSuite, Google Workspace support.
  • Formats: PDF, DOCX, and HTML accepted.
  • Security: TLS in transit, AES-256 at rest.

Key Timing Considerations for Adoption and Filing

Key deadlines and submission timings relevant to a Business Agreement Resolution and related filings or records.

When to adopt:

Before executing the underlying agreement or within the board meeting timeline.

Effective date rules:

Specify MM/DD/YYYY or condition-based triggers for performance and notice periods.

Filing with counterparties:

Attach signed resolution when requested by banks or contracting parties.

Notarization timing:

Obtain notary or RON before filing if required by state law.

Record retention start:

Retention periods run from effective date or date of adoption.

Milestone Timeline From Draft to Archive

Milestones from drafting to archival help teams track authorization, execution, and post-execution compliance for the resolution.

01

Drafting Complete

Document finalized and circulated for legal review.

02

Board Adoption

Formal vote or written consent recorded in minutes.

03

Execution

Authorized signers execute and date the resolution.

04

Storage & Access

Signed copy archived and access permissions assigned.

Required Information to Include on the Resolution

Entity Legal Name: Full legal name as registered with state.
Resolution Date: Enter MM/DD/YYYY for effective date.
Authorized Signer: Printed name, corporate title, and contact.
Delegation Limits: Monetary limits, term length, and conditions.
Related Agreement: Specify contract title, counterparty, and date.
Storage Location: Paper record location or secure cloud path.

Consequences of Incomplete or Incorrect Resolutions

Invalid Authority: Counterparty may reject agreement.
Bank or Lender Delay: Funding may be delayed.
Regulatory Noncompliance: Fines or enforcement risk.
Tax Implications: Incorrect records affect reporting.
Litigation Exposure: Increased dispute risk.
Retention Violations: Failing to retain triggers penalties.

Common Preparation Errors to Avoid

  • Failing to name the authorized signer precisely, which leads to counterparties refusing to accept the resolution or requiring supplemental proofs of authority.
  • Attaching an unsigned resolution or not recording it in corporate minutes undermines enforceability and complicates audits or bank account changes.
  • Using vague limits like 'reasonable amount' without numeric caps increases litigation risk and uncertainty for third parties relying on the resolution.
  • Relying on an image-only signature without an audit trail or proper retention may fail the ESIGN four-part validity test in disputes.

eSignature Pricing and Feature Snapshot for Resolution Execution

Core price and feature differences among leading eSignature providers relevant to executing Business Agreement Resolutions are summarized below for procurement comparison.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes (available on premium plans) Verify with vendor Verify with vendor Verify with vendor Verify with vendor
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA required) Verify BAA availability Verify BAA availability Verify BAA availability Verify BAA availability
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently Asked Questions About Business Agreement Resolutions

Answers to common questions about preparing, executing, and storing a Business Agreement Resolution, including e-signature, notarization, and authority-related issues.


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