Business AOR Letter

Business Agent of Record (AOR) Letter and Agreement

Parties and Effective Date

Effective Date:

Recitals

WHEREAS, Client Name: is the named insured or business entity with authority to designate representation for insurance and related contractual matters; and

WHEREAS, Agent Name: is duly licensed, qualified, and willing to act as Agent of Record (AOR) for the lines of coverage and services specified herein; and

WHEREAS, Client desires to appoint Agent as its authorized representative to obtain information, manage carrier communications, and act on Client's behalf with respect to the accounts and services set forth in this Agreement.

Appointment and Authority

Client hereby appoints Agent as Agent of Record for the following lines, accounts, and services. Agent is authorized to receive and review policy, billing, claim and underwriting documents, to communicate with insurers and vendors, and to request changes or provide instructions as reasonably necessary to effectuate Client's instructions.

This appointment includes authority to request and receive records and information from carriers and vendors concerning current and past coverages, billing records, claims information, and endorsements solely to the extent necessary to perform the services described in the Scope of Work.

Payment Terms

Client agrees to compensate Agent for services as follows. Unless otherwise agreed in writing, Agent's compensation may include fees, commissions, or broker charges disclosed below.

Term and Termination

This Agreement commences on the Start Date and continues through the End Date unless earlier terminated in accordance with this section.

Start Date:

End Date (or event triggering termination):

Either party may terminate this Agreement for convenience upon written notice to the other party provided not less than days' advance notice. Termination does not relieve Client of obligations to pay fees incurred prior to the effective date of termination.

Confidentiality

Each party shall keep confidential and shall not disclose to any third party any non-public, proprietary, or confidential information obtained from the other party in connection with this Agreement, except (i) as required by law or regulation, (ii) to insurers, carriers, or vendors to the extent necessary to perform the Scope of Work, or (iii) with the prior written consent of the disclosing party. Confidential information shall remain subject to this obligation for a period of years following termination.

Upon termination, each party shall promptly return or destroy confidential materials belonging to the other party and shall certify compliance upon request.

Representations; Prior Agents

Client represents and warrants that: (a) it has full corporate or organizational power and authority to enter into and perform this Agreement; and (b) it will promptly notify carriers and prior representatives that Agent is the designated Agent of Record for the accounts and lines set forth herein. Client hereby directs carriers and vendors to recognize Agent as its authorized representative for the Scope of Work described above until such time as this Agreement is terminated or revoked in writing.

Exclusive appointment (Agent is sole AOR for specified lines)
Non-exclusive appointment (Agent acts alongside other authorized representatives)

Client authorizes carriers, vendors, and relevant third parties to disclose policy, billing, claims, and underwriting information to Agent for the purposes described in this Agreement.

Indemnification and Liability

Each party shall indemnify, defend, and hold the other harmless from and against any and all claims, liabilities, losses, damages, and expenses (including reasonable attorneys' fees) arising out of the indemnifying party's breach of this Agreement, its gross negligence, willful misconduct, or material misrepresentation. In no event shall either party be liable to the other for incidental, consequential, punitive, or special damages except to the extent such damages result from gross negligence or willful misconduct.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to principles of conflicts of law.

Entire Agreement; Amendments

This Agreement, including all attachments and any written fee schedules referenced herein, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior oral or written agreements and understandings relating thereto. No amendment, modification, or waiver of any provision of this Agreement shall be effective unless in writing and signed by authorized representatives of both parties.

Severability; Notices

If any provision of this Agreement is found to be invalid or unenforceable, the remaining provisions will continue in full force and effect. All notices required or permitted under this Agreement shall be in writing and delivered to the addresses provided above or such other address as either party designates in writing.

Acknowledgment

By signing below, each signatory represents and warrants that they are authorized to bind the party on whose behalf they sign, and that the party agrees to be bound by the terms and conditions of this Agreement.

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