Applicant Identity
Legal business name, DBA, and primary contact. Must match formation records and tax filings to avoid mismatches during verification.
Consistent Business Application Data reduces manual review, avoids duplicate requests, speeds decision cycles, and creates a single authoritative record for audits and compliance. Properly structured and complete data supports downstream checks — tax, identity, and regulatory — and helps demonstrate intent and retention required by U.S. e-signature frameworks.
Different teams interact with Business Application Data depending on the use case — from contracting to compliance. The form serves as a shared intake across departments.
Use role-based routing and access controls so only authorized reviewers see sensitive sections like financials or tax IDs.
Legal business name, DBA, and primary contact. Must match formation records and tax filings to avoid mismatches during verification.
EIN or SSN/TIN entry for sole proprietors. Correct TIN prevents backup withholding and reporting penalties to the IRS.
State of formation, entity type, and formation or registration number. Attach articles of incorporation or certificate of formation.
Names and titles of owners, officers, or managing members. Include percent ownership when required for due diligence or payor reporting.
Basic revenue, bank reference, and recent financial statements or credit references tailored to the risk level of the relationship.
Representations, indemnities, and signature blocks for authorized signers with dates to document intent and liability acceptance.
| Field | Configuration |
|---|---|
| Authentication Method | Email link | Optional SMS or knowledge-based auth |
| Conditional Fields | Show or hide sections based on prior answers |
| Template Reuse | Save as template for repeated intake processes |
| Storage Format | Archive as PDF/A for long-term reproducibility |
Confirm integrations, file formats, and authentication options to match your internal systems and compliance needs.
A W-9 should be furnished when requested by a payer; no fixed IRS filing deadline for delivery
Recipient and IRS reporting due January 31 for nonemployee compensation
Individual tax filing due April 15 (extensions available via Form 4868)
Retain I-9 for three years after hire or one year after termination, whichever is later
Internal review commonly takes 3–15 business days depending on completeness
The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.
The team has been exceptional, responsive, the API has been great.