Identity Verification
Include fields and attachment points for government ID or company formation documents to support signer identity.
A consistent Business Application Handler speeds review, reduces disputes about missing information, and creates an auditable record of the application and authorizing signatures.
The completed handler becomes part of the application record and is retained according to regulatory and internal retention schedules for audit and dispute resolution.
| Field | Configuration |
|---|---|
| Required Attachments | Make certificates and IDs mandatory uploads |
| Signer Authentication | Enable email verification or SMS code |
| Routing Rules | Add conditional approval steps for high-risk entries |
| Notifications | Automate reviewer and applicant alerts |
Confirm the platform supports audit trails, conditional fields, and retention export to meet legal and recordkeeping requirements.
Include fields and attachment points for government ID or company formation documents to support signer identity.
Capture legal name, DBA, jurisdiction of formation, and EIN for tax and compliance checks.
Primary contact name, role, email, and phone for follow-up and notifications.
Checkboxes and statements confirming accuracy, authority, and consent to electronic records.
Explicitly list required documents (e.g., certificate of formation, W-9, proof of insurance) and acceptable formats.
Space for printed name, title, signer signature, date, and witness or notary fields if needed.
Provide state filing or certificate of good standing showing legal name and formation date.
Attach a completed W-9 or equivalent tax form when requested by the payer.
Upload government-issued ID for the authorized signer when identity proof is required.
Include copies of relevant insurance certificates or professional licenses when applicable.
Optica simplified supplier enrollment using a consolidated handler that included all tax and formation fields
A property management firm used the handler to collect owner and tenant business data remotely
An owner or chief executive typically signs when final authority resides at the corporate leadership level. Their signature should be supported by formation documents or corporate certification to show authority to bind the entity in contracts.
An authorized officer or delegated representative may sign if the business has executed a delegation or corporate resolution. Include a supporting document to verify delegation and avoid later disputes over authority.
W-9 information should be provided upon payer request to avoid backup withholding.
Information used for 1099 reporting must be correct by January 31 for recipient delivery.
Set internal SLAs (commonly 5–10 business days) for initial completeness checks.
Check state-specific RON rules and retention for audio/video recording requirements.
Retain handler records per applicable retention timeline for audits or disputes.
Confirm receipt and that required attachments are present.
Validate EIN, formation papers, and signer identity.
Screen for regulatory, tax, and insurance requirements.
Authorized approver signs and the complete record is archived.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |