Establishing secure connection…Loading editor…Preparing document…

Business Articles Template

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS ARTICLES TEMPLATE

Entity Name:

Corporation LLC Partnership Sole Proprietorship Other:

Effective Date:    Duration:

WHEREAS

WHEREAS, the undersigned founder(s) intend to organize and operate a business under the name set forth above for lawful business purposes within the scope permitted by applicable law; and

WHEREAS, Principal Founder: and Co-Founder: desire to set forth the fundamental articles and operating terms of the entity;

WHEREAS, the parties wish to record the initial structure, capital contributions, and governing provisions in a written instrument to provide certainty to third parties and incoming members or shareholders.

ARTICLE I — NAME AND PRINCIPAL OFFICE

ARTICLE II — PURPOSE

ARTICLE III — REGISTERED AGENT

ARTICLE IV — CAPITAL & CONTRIBUTIONS

Authorized Shares / Units:    Par Value (if applicable):

ARTICLE V — MANAGEMENT & VOTING

SCOPE OF WORK

PAYMENT TERMS

Contracted Amount:

Late Payment Fee:

TERM AND TERMINATION

Term Start Date:    Term End Date:

Termination Notice Period:

CONFIDENTIALITY

Each party shall maintain in confidence all non-public information received from the other party that is designated as confidential or that reasonably should be understood to be confidential given its nature. Confidential information shall not include information that (a) is or becomes public through no breach of this agreement, (b) was known to the recipient without restriction prior to disclosure, or (c) is independently developed without use of the disclosing party's confidential information. Reasonable care shall be used to protect confidential information and it shall be used only to perform obligations under these Articles.

Acknowledgement of Confidentiality: I acknowledge and agree to the confidentiality obligations set forth above.

GOVERNING LAW

This instrument shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of laws principles.

ENTIRE AGREEMENT

These Articles, together with any schedules and exhibits attached hereto, constitute the entire agreement among the parties with respect to the subject matter hereof and supersede all prior and contemporaneous agreements, understandings and negotiations, whether oral or written, relating thereto. Any amendment or modification of these Articles must be in writing and signed by the parties required by the management provisions herein.

EXECUTION AND CERTIFICATION

The undersigned certify under penalty of perjury that the information contained in these Articles is true, that they are authorized to execute this instrument on behalf of the entity or the founding parties, and that the entity will comply with applicable statutory requirements for formation and record-keeping.

Party 1 — Printed Name:

By:

Date:

Party 2 — Printed Name:

By:

Date:

Enter text✕

What the Business Articles Template Is and when it’s used

A Business Articles Template is a standardized document used to create a new legal entity with a state Secretary of State or equivalent filing office. It typically adapts either Articles of Organization (for an LLC) or Articles of Incorporation (for a corporation), and collects core formation data such as the entity name, business purpose, principal office, registered agent, organizer or incorporator details, management structure, and capital or authorized shares. Once completed and filed with the appropriate state office and filing fee, the form establishes the entity’s legal existence and enables subsequent steps like obtaining an EIN, opening bank accounts, and entering into contracts.

Why a clear Business Articles Template matters

A correct Business Articles Template creates legal existence, defines basic governance, and is required to secure corporate protections, an EIN, and banking relationships.

Why a clear Business Articles Template matters

Who typically completes this template

Common users include founders, company administrators, and outside advisors preparing entity formation documents.

  • New business owners and founders handling entity formation and initial filings.
  • Corporate paralegals and attorneys preparing formation documents for clients.
  • Registered agents or formation services submitting documents to the Secretary of State.

Legal counsel, registered agents, and accountants also complete or review the template to confirm compliance with state rules.

Core sections a professional template should include

A well-structured Business Articles Template groups required elements into discrete sections so filers provide consistent, complete information and the state can process the filing without rejection.

Entity Name

Exact legal name as intended for registration, including corporate suffix (Inc., LLC). Name availability should be checked with the state.

Purpose Clause

Brief statement of business purpose; many states accept a general purpose phrase to avoid narrow drafting limitations.

Registered Agent

Name and physical address of the registered agent for service of process; PO boxes are not acceptable as agent addresses in most states.

Organizer/Inc.

Name and address of the organizer or incorporator who signs the formation documents and files with the state.

Capital / Shares

Authorized share count and classes for corporations or member capital structure for LLCs; include dollar amounts or percentage interests where required.

Management Details

Indicate manager-managed vs member-managed for LLCs or initial board/officers for corporations, and any special voting or transfer restrictions.

Step-by-step: completing and filing the Business Articles Template

Follow these sequential actions to prepare a filing-ready document and submit it to the appropriate state office.

  • 01
    Gather Data: Collect names, addresses, and capitalization details.
  • 02
    Complete Template: Fill each field with exact, verified information.
  • 03
    File with State: Submit to the Secretary of State with the correct fee.
  • 04
    Retain Proof: Keep the stamped filing receipt and certified copy.

Common online form and workflow settings for digital filing

When using an online editor or e-signature platform, configure fields and notifications to match the state filing and internal approval process.

Field Configuration
Template Name Use a clear name like 'LLC Articles - State' for version control
Signature Method Enable eSignature fields and specify signer order
Authentication Choose email verification or SMS code for signer identity
Filing Method Select eFile where available or prepare PDF for mail submission

Where to send the completed Business Articles Template

Understand the typical destinations for the completed document and what each recipient does next in the formation process.

  • State Filing Office: Submit the completed form and payment to the Secretary of State for entity formation.
  • Registered Agent: Provide agent details so service of process is routed correctly.
  • IRS for EIN: Use the filed entity information to request an EIN from the IRS.
  • Banking and Licenses: Supply certified formation documents to banks and licensing agencies as required.

Digital sharing and signing requirements for the template

Choose a platform that supports PDF/DOCX uploads, produces an audit trail, and integrates with your document management tools.

  • File formats: PDF and DOCX supported
  • Integrations: Works with Google Workspace and Microsoft 365
  • Authentication: Email or SMS verification

Timing and processing expectations

Processing varies by state and filing method; plan for state-specific timelines and any post-filing obligations such as annual reports or franchise taxes.

No universal deadline:

File before beginning operations to secure legal protections.

State processing time:

Ranges from same-day expedited to several weeks standard processing.

Expedited options:

Many states offer same-day or 24–48 hour expedited filings for extra fees.

Annual reports:

Most states require annual or biennial reports and fees after formation.

Tax registrations:

Register for EIN and state tax accounts promptly after filing.

Common mistakes to avoid when preparing the template

  • Using an unavailable or incorrectly formatted entity name that the Secretary of State rejects and returns.
  • Submitting incomplete registered agent information, which can cause service failures and administrative penalties.
  • Misstating authorized shares or capital structure, triggering the need for an amended filing and extra fees.
  • Failing to attach required supporting documents or to pay the correct state fee, leading to processing delays.

Risks and penalties of incorrect or incomplete filings

Rejection: Filing returned or delayed
Administrative Dissolution: Loss of good standing
Fines and Fees: Late penalties may apply
Loss of Liability Shield: Personal exposure risk
Amendment Costs: Extra filing fees
Banking Delays: Unable to open accounts

Representative eSignature solution pricing and feature comparison

Comparison of entry pricing and core capabilities relevant to signing and sending formation documents; signNow is listed first per table conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes Varies
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently asked questions about the Business Articles Template

Answers to common questions about e-signing, notarization, state filing, and post-filing changes to help avoid mistakes and delays.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users