Technical Specs
List exact file formats, color modes, resolution, trim and bleed dimensions, required fonts, and any linked assets so printers and production teams reproduce the artwork without ambiguity.
A Business Artwork Document centralizes technical and legal details, reduces production errors, documents signatory approvals, and clarifies IP rights. It streamlines vendor handoffs, supports compliance when signed electronically under ESIGN/UETA, and reduces disputes over final art.
In-house designers, external agencies, print vendors, legal counsel, and product managers commonly use the Business Artwork Document to record approvals and technical specifications.
Cross-functional use ensures technical fidelity, legal clarity, and a single source of truth for production and reuse.
| Workflow Field Setting Name Header | Configuration or value to set during setup |
|---|---|
| Signature Type and Delivery Options | Electronic signature with audit trail; image or typed accepted. |
| Authentication Methods and Assurance Levels | Email link default; SMS OTP or KBA for stronger ID verification. |
| Conditional Field Logic and Triggers | Show assignment fields when transfer checkbox is selected. |
| Storage Location and Versioning Controls | Secure cloud storage with version history and exportable PDF. |
Choose a platform that supports PDF, DOCX, and image formats and integrates with your storage and CRM systems.
List exact file formats, color modes, resolution, trim and bleed dimensions, required fonts, and any linked assets so printers and production teams reproduce the artwork without ambiguity.
Specify ownership, license scope, permitted uses, duration, territorial limits, and any transfer or assignment terms to prevent later disputes over commercial exploitation or derivative works.
Include approver name, title, date, approval notes, and version number so decisions are auditable and reversible in case of production errors or client disputes.
Attach editable source files plus print-ready PDFs. Provide checksums or version hashes and note any font licensing limitations or embedded images. Also include layered files and export settings for precise reproduction.
Record any revisions with rationale, date, author, and impact on production timelines; require re-approval for material changes to pricing, content, or IP and distribution schedules.
Maintain timestamped actions, signer authentication method, IP address, and document hash to support legal enforceability and to assist in resolving challenges to signature validity or chain-of-custody questions.
Allow 2–5 business days for design and technical checks.
Allow 3–7 business days for consolidated feedback.
Typically 1–3 rounds; allow one additional day per round.
Digital prints ship in 3–10 business days; press runs require longer.
Archive the final signed PDF and production files immediately.
| Criteria | Electronic Signature | Digital Signature |
|---|---|---|
| Definition | any electronic mark | pki-based cryptographic signature |
| Non-repudiation | audit trail evidence | certificate-based non-repudiation |
| Typical Use | agreements, approvals | high-assurance regulated records |
| Validation Method | email/sms or audit | ca-issued certificate & verification |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Plan | Yes, 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |