Company Identification
Full legal name, business type, state of formation, and EIN or tax ID for unambiguous entity identification in contracts and bank records.
A concise Business AST Template defines signing authority, helps prevent unauthorized commitments, and supports audit trails for internal control and third-party reliance under commercial practice.
Common users include corporate officers, legal teams, accounts payable, procurement staff, and external counterparties who need verified signature authority.
Each listed profile should complete the designated fields relevant to their role and retain a signed copy for records and audit.
Full legal name, business type, state of formation, and EIN or tax ID for unambiguous entity identification in contracts and bank records.
Full legal name, job title, contact information, and a copy of government ID or corporate board resolution authorizing the signer when required by counterparty.
Explicit limits (dollar thresholds, contract types, duration) to prevent overreach and to clarify which transactions the signer may complete on behalf of the business.
Clear effective and expiration dates or an open-ended clause with termination mechanics to control when authority begins and ends.
Designated signature lines, spaces for initials where required, and fields for notarization, witness, or eSignature authentication options.
A brief retention instruction and references to supporting documents such as board minutes, resolutions, or power of attorney attachments.
| Field | Configuration |
|---|---|
| Signature Type | Electronic signature with audit trail |
| Authentication | Email + optional SMS code or knowledge-based verification |
| Notarization | Remote Online Notarization or in-person notary as required |
| Retention | Secure archival with tamper-evident audit record |
Configure eSignature settings, signer authentication, and storage integrations before issuing the template for signature.
Allow 3–5 business days for legal and finance approvals.
Expect 1–3 business days for external acceptance or additional document requests.
Reserve 1–7 days for in-person notary or remote notarization sessions.
Post-signed archival should occur within 48 hours of execution.
Process revocation notices within the company’s next business cycle, typically 1–5 days.
Optica standardized their signing template to speed vendor onboarding by reducing ambiguity about authorized signers.
Xerox integrated authority templates with their ERP for automatic validation during procurement approvals.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | Yes | Yes | Yes | Yes |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |