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Business AT Document

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BUSINESS AT DOCUMENT

This Business AT Document ("Agreement") is entered into as of , by and between the parties identified below.

Parties

Recitals

WHEREAS, Company seeks certain business services and expertise described herein, and Provider represents that Provider possesses the necessary qualifications, personnel and resources to perform such services under the terms set forth in this Agreement;

WHEREAS, the parties desire to set forth the terms and conditions governing the provision of services, compensation, confidentiality, and other obligations to ensure clear allocation of risk and performance expectations; and

NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the parties agree as follows.

Scope of Work

Provider shall perform the services described below. Provider shall furnish all labor, materials, equipment, and supervision necessary to perform the services in a professional and workmanlike manner and in accordance with the schedule agreed by the parties.

Payment Terms

Company shall pay Provider for the services performed as follows. All amounts are in lawful currency unless otherwise agreed in writing.

Late payments shall accrue interest at the lesser of one and one-half percent (1.5%) per month or the maximum rate permitted by applicable law, beginning thirty (30) days after the invoice due date. Company shall also reimburse Provider for reasonable collection costs, including attorneys' fees, incurred to collect past due amounts.

Term and Termination

The term of this Agreement shall commence on , and shall continue until , unless earlier terminated in accordance with this Section.

Either party may terminate this Agreement for convenience upon providing written notice to the other party no fewer than days prior to the effective date of termination. Either party may terminate immediately for material breach if the breaching party fails to cure such breach within thirty (30) days after receipt of written notice specifying the breach.

Confidentiality

During the term of this Agreement and for a period of three (3) years thereafter, each party shall hold in confidence and not disclose any Confidential Information of the other party, except as expressly permitted by this Agreement or required by law. "Confidential Information" means nonpublic information disclosed by one party to the other that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure.

The receiving party may disclose Confidential Information to its employees, agents, or advisors who have a legitimate need to know and who are bound by confidentiality obligations at least as protective as those set forth herein. The receiving party shall use at least the same degree of care to protect Confidential Information as it uses to protect its own confidential information, but in no event less than reasonable care.

Relationship of the Parties; Compliance

Provider is an independent contractor. Nothing in this Agreement shall be construed to create a partnership, joint venture, employment, or agency relationship. Provider shall comply with all applicable laws, rules and regulations in performing the services and shall be solely responsible for all employment taxes and other statutory obligations for Provider's personnel.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the state of , without regard to its principles of conflicts of law. Any action arising out of or relating to this Agreement shall be brought exclusively in the state or federal courts located in that state.

Indemnification and Limitation of Liability

Each party shall indemnify, defend and hold harmless the other party from and against any third-party claims, losses, damages, liabilities and expenses (including reasonable attorneys' fees) arising out of or resulting from the indemnifying party's breach of this Agreement, gross negligence or willful misconduct. Except for liability arising from gross negligence, willful misconduct, or breach of confidentiality or indemnification obligations, neither party's aggregate liability for any claim arising from this Agreement shall exceed the amount actually paid under this Agreement in the twelve (12) months preceding the claim.

Entire Agreement; Amendments

This Agreement, including any exhibits or attachments expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, representations and understandings, whether written or oral. Any amendment or modification of this Agreement must be in a writing signed by both parties.

Severability; Waiver

If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect. No failure or delay by either party in exercising any right under this Agreement shall operate as a waiver of that right.

Company Printed Name:

By:

Date:

Title:

Provider Printed Name:

By:

Date:

Title:

Enter text✕

What the Business AT Document Is and When It’s Used

A Business AT Document is a written authorization that permits a named individual or entity to act on behalf of a business for specified transactions, accounts, or obligations. Typical uses include authorizing a representative to negotiate contracts, access financial accounts, file forms with government agencies, or sign commercial agreements. The document should define the scope of authority, effective dates, any geographic or transaction limits, and how the authorization may be revoked. Proper execution and recordkeeping preserve enforceability and reduce operational risk.

Who Typically Prepares and Signs This Authorization

Organizations and roles that commonly create or approve a Business AT Document vary by size and sector.

  • Small business owners and officers who delegate day-to-day operational tasks to managers or agents.
  • Finance and accounting teams authorizing payroll, banking, or tax-filing access for third-party vendors.
  • Legal or compliance staff who approve external counsel, broker, or vendor authority for contract execution.

Understanding the typical parties helps ensure the document names appropriate signers and preserves authority limits.

Step-by-step: Complete the Business AT Document

Follow a clear sequence to minimize errors: define parties, set scope, set effective dates, specify limitations, obtain signatures, and distribute copies.

  • 01
    Identify Parties: Name the business and authorized agent exactly.
  • 02
    Define Scope: List precise actions the agent may perform.
  • 03
    Set Dates: Use explicit effective and expiry dates.
  • 04
    Execute: Collect required signatures and acknowledgements.

Frequently Asked Questions and Quick Troubleshooting

Common issues arise from identity mismatches, unclear authority language, missing notarization, or improper retention. The answers below address frequent user scenarios.


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Security and Compliance Controls to Include or Verify

Encryption: TLS 1.2/1.3 in transit
Data at Rest: AES-256 encrypted storage
Audit Trail: Detailed timestamped activity log
Access Controls: Role-based user permissions
HIPAA Readiness: BAA available where required
Regulatory Certs: SOC 2 Type II and ISO 27001

Principal Risks If the Document Is Incorrect

Enforceability: Authority may be voided
Fraud Exposure: Unauthorized actions possible
Operational Delay: Banks or vendors may refuse
Regulatory Fines: Noncompliance penalties possible
Contract Disputes: Third-party reliance disputes
Re-signing Costs: Time and legal expense

Common Preparation Errors to Avoid

  • Using vague scope language that leaves authority ambiguous and invites third-party challenges.
  • Failing to match the business’s legal name to formation documents or tax filings, which often triggers rejection by financial institutions.
  • Omitting effective or expiration dates, creating perpetual authority that complicates future governance and revocation.
  • Not documenting the identity-verification method used for remote signers, weakening attribution evidence in disputes.

Core Elements Every Professional Business AT Document Should Contain

A well-formed authorization balances clarity of power with administrative safeguards; include explicit limits, authentication detail, and retention instructions.

Parties

Full legal names and contact details for business and authorized agent, including titles and registration details where applicable.

Scope

Precise list of permitted transactions, account numbers if relevant, and explicit exclusions to avoid implied authority.

Duration

Clear effective start date, expiration, and any automatic renewal or review triggers to limit open-ended delegations.

Authentication

Required identity verification method for signatures (ID, notarization, MFA) and any witness requirements.

Revocation

Procedure for immediate written revocation and required notice to third parties to terminate agent authority.

Recordkeeping

Retention location, version control, and responsible record custodian for legal discovery and audits.

How the Digital Signing and Delivery Flow Typically Operates

Digital execution follows a standard sequence from upload to signed record capture; include authentication and audit steps to preserve legal validity.

  • Upload Document: Prepare final PDF or DOCX for signing.
  • Place Fields: Add signature, date, and identity fields.
  • Authenticate: Verify signer through chosen method.
  • Complete: Capture signed copy and audit trail.

Suggested Digital Workflow Settings for Online Completion

Configure workflow settings to match your verification requirements and internal approval steps before sending for signature.

Field Configuration
Signer Order Set sequential or parallel as needed
Authentication Email, SMS code, or KBA options
Expiry Set automatic expiry after defined days
Notifications Enable reminders and completion alerts

Technical Considerations for eSigning and Storage

Choose a platform that supports required identity methods, preserves audit trails, and stores files in compliant formats.

  • File Formats: PDF, DOCX, and HTML supported
  • Integrations: Salesforce, NetSuite, Microsoft 365
  • Authentication: Email, SMS, KBA, SSO

eSignature Vendor Comparison for Business AT Document Workflows

Key vendor pricing and core availability for common eSignature capabilities. signNow appears first as an available option in pricing tiers.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial (no card) Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Typical Timing and Processing Expectations

Be explicit about timing: effective date, internal approval windows, distribution deadlines, and any statutory filing periods that apply.

Execution Window:

Set a signing window (e.g., 30 days) to avoid stale documents

Notary Scheduling:

Allow extra days if in-person or RON notarization is required

Third‑party Notice:

Notify banks and vendors immediately after execution

Record Filing:

File any required notices with agencies within prescribed deadlines

Review Cycle:

Schedule periodic reviews of standing authorizations

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