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Business AT Report

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BUSINESS AT REPORT

Parties and Identification

Client Name:

Consultant Name:

Recitals (WHEREAS)

WHEREAS, Client Name: desires an independent Business AT Report, defined herein as an Assessment and Technical Report addressing operational, financial, information technology, compliance, and physical security aspects of the business; and

WHEREAS, Consultant Name: represents that it has the professional capability and experience to prepare such a report in accordance with the terms set forth below; and

WHEREAS, the parties agree that the Business AT Report shall be prepared for the period commencing on and shall address the matters set forth in this Agreement.

Scope of Work

The Consultant shall perform the following services in connection with the Business AT Report. The scope below delineates required deliverables and methodology; the Consultant shall retain professional discretion to modify testing techniques as necessary provided material scope changes are approved in writing by the Client.

Assessment Areas

Consultant will assess, at minimum, the following areas (check all that apply):

Operations & Business Processes

Financial Controls & Reporting

Information Technology & Cybersecurity

Regulatory Compliance

Physical Security & Facilities

Human Resources & Personnel Practices

Findings and Recommendations

Payment Terms

Client shall pay Consultant for the services described herein in accordance with the following terms.

Late Payment: Any undisputed amount not paid within days of the invoice due date shall bear interest at % per month (or the maximum permitted by law, if less). Client shall also be responsible for reasonable collection costs, including attorneys' fees, incurred to collect overdue amounts.

Term and Termination

This Agreement shall commence on and continue in effect until , unless earlier terminated in accordance with this section.

Either party may terminate this Agreement for convenience upon providing days' written notice to the other party. Either party may terminate for cause if the other party materially breaches this Agreement and fails to cure such breach within days following written notice.

Upon termination, Consultant shall deliver all completed work and an itemized invoice for all work performed through the effective date of termination; Client shall pay for all undisputed work performed up to the effective date of termination in accordance with the Payment Terms.

Confidentiality

Consultant acknowledges that during the performance of services it may receive Confidential Information of the Client. "Confidential Information" means nonpublic business, technical, financial, and operational information disclosed by Client to Consultant, whether written, oral, or electronic. Consultant shall: (a) hold such Confidential Information in strict confidence; (b) use it solely to perform the services under this Agreement; and (c) not disclose it to any third party except as expressly authorized in writing or as required by law. Confidential obligations shall survive termination of this Agreement for a period of years.

Limitation of Liability

Except for willful misconduct or gross negligence, neither party shall be liable to the other for incidental, consequential, indirect, exemplary, or punitive damages. Consultant's aggregate liability arising out of or related to this Agreement shall not exceed the total fees paid by Client to Consultant under this Agreement for the Business AT Report.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflicts of law principles.

Entire Agreement and Amendments

This Agreement, including all attachments and the specified Scope of Work, constitutes the entire agreement between the parties relating to the Business AT Report and supersedes all prior agreements and understandings, whether written or oral. Any modification or amendment to this Agreement must be in writing and signed by authorized representatives of both parties.

Representations & Certifications

Each party represents and warrants that it has the right, power, and authority to enter into this Agreement and to perform its obligations hereunder. Client certifies that the information provided to Consultant for the purpose of the Business AT Report is accurate and complete to the best of Client's knowledge.

Report Delivery and Use

Consultant shall deliver the final Business AT Report in electronic format to Client within days following completion of fieldwork. The report is prepared solely for the internal use of the Client and is not intended to be relied upon by any third party without Consultant's prior written consent.

Attachments and Supporting Documents

Client Printed Name:

By:

Date:

Consultant Printed Name:

By:

Date:

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What the Business AT Report Is and when it's used

The Business AT Report is a structured business activity and transaction report used to summarize organizational activity, transaction details, and attestations for internal compliance, audits, or third-party review. It consolidates identifying company data, transaction dates, descriptions of activity, relevant attachments, and authorized signatures. The report may be requested by regulators, auditors, counterparties, or internal compliance teams to verify that specific procedures were followed, fees paid, or that risk controls were applied during a reporting period.

Why maintaining a clear Business AT Report matters

A complete Business AT Report documents facts, preserves evidence, and demonstrates compliance with internal controls and applicable laws. It reduces ambiguity during audits and supports defensible recordkeeping across financial, regulatory, and contractual contexts.

Why maintaining a clear Business AT Report matters

Who typically prepares and reviews the Business AT Report

The report is prepared by operational or compliance staff and reviewed by managers or external auditors as needed.

  • Compliance teams compile activity logs and attest to controls for regulatory review.
  • Finance staff reconcile transaction details and attach supporting documentation.
  • External auditors and legal counsel review the consolidated report during examinations.

Stakeholders use the report to verify transactions, validate controls, and support regulatory submissions or internal governance reviews.

Step-by-step: completing the Business AT Report

Follow these sequential steps to prepare, verify, and finalize the report for internal or external submission.

  • 01
    Collect Records: Gather invoices, contracts, and bank statements.
  • 02
    Populate Fields: Enter data per the fillable fields guide.
  • 03
    Review Internally: Manager checks accuracy and completeness.
  • 04
    Sign and Archive: Execute signature and retain per retention rules.

Configuring an online Business AT Report workflow

Set up a repeatable electronic workflow to reduce manual steps and capture an audit trail for each report cycle.

Field Configuration
Document Upload Allow PDF and DOCX attachments
Field Placement Predefine name, date, and transaction fields
Signer Order Configure sequential or parallel routing
Authentication Use email + SMS or advanced ID verification

Typical eSubmission flow for the Business AT Report

An online workflow captures data, collects signatures, and stores the signed report with a time-stamped audit trail.

  • Upload Document: Sender uploads the report and attachments
  • Place Fields: Add signature, date, and initials fields
  • Send to Signers: Invite signers via email or secure link
  • Capture Audit Trail: System records timestamps, IP, and actions

Technical considerations for eSigning and eSubmission

Ensure your platform supports required integrations and file formats before enabling eSubmission workflows.

  • Integrations: Salesforce, NetSuite, Google Workspace
  • File Formats: PDF, DOCX, XLSX
  • Authentication: Email, SMS, KBA

Representative eSignature vendor pricing and compliance overview

Compare common plan starting prices and core capabilities relevant to signing and distributing the Business AT Report; signNow appears first per vendor ordering rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No No No
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Penalties and risks from incomplete or incorrect Business AT Reports

Tax Reporting Penalties: Missing or late information returns can incur $60–$330 per form under IRC §6721
I-9 Violations: Paperwork failures may trigger $281–$2,789 fines
HIPAA Exposure: Improper PHI handling can result in civil penalties
Contract Disputes: Incomplete attestations can weaken enforcement rights
Notarization Defects: Missing acknowledgements may void filings or recordings
Intentional Misstatement: Fraudulent reports carry elevated civil and criminal risk

Common preparation mistakes to avoid

  • Mismatched party names between report and supporting documents, which causes delays or rejections during review.
  • Missing or unclear supporting attachments, such as unsigned contracts or redacted invoices that obscure key transaction details.
  • Incorrect dates or inconsistent period coverage that make reconciliation with bank records or ledger entries impossible.
  • Insufficient signer authority or missing notarization where state law or contracting parties require it.

Security and compliance features to look for when storing signed reports

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Certifications: SOC 2 Type II, ISO 27001
Privacy: CCPA and GDPR compliance available
HIPAA: HIPAA support with a signed BAA
21 CFR Part 11: Compliant controls for FDA-regulated records
Accessibility: WCAG 2.0 Level AA conformance

Essential components included in a professional Business AT Report

A complete report groups metadata, narrative, transaction detail, attachments, attestations, and signatures in clearly labeled sections for efficient review.

Executive Summary

One-page overview describing the report purpose, reporting period, and a concise statement of material findings or exceptions for quick reviewer orientation.

Entity Details

Full legal name, EIN, business address, and primary contact information to correlate the report with legal and tax records.

Transaction Ledger

Chronological list of transactions with dates, amounts, counterparties, and reference numbers to support reconciliations and audits.

Supporting Attachments

Numbered exhibits such as invoices, contracts, bank statements, and receipts that map to ledger entries for verification.

Attestations

Statements by responsible officers confirming accuracy, completeness, and any material exceptions or remediation steps taken.

Signatures and Dates

Authorized signature blocks with printed names, titles, and dates; indicate whether signatures are electronic and which authentication method was used.

Common timing considerations and response expectations

Be aware of submission windows and internal review timelines to avoid late penalties and to ensure records meet statutory retention start dates.

Request Response Time:

Provide the requested report within the timeframe specified by the requester

Internal Review:

Allow at least five business days for manager review and edits

External Submission:

Follow the regulator or auditor deadline in the request

Retention Start:

Retention periods typically begin at report creation or final signature

Corrections Window:

Document and date any post-submission corrections immediately

Real-world examples of Business AT Report use

Examples show how different organizations use the report to streamline approvals, audits, and remote signings.

Martin Properties

A regional property manager consolidated lease transactions into a single Business AT Report for each portfolio quarter to speed audits.

  • The report included all lease signatures and deposit receipts.
  • This reduced reconciliation time and enabled remote signing compliance across mobile and desktop workflows while preserving a full audit trail for each lease.

Fertility Centers of Illinois

A healthcare provider used the report to attach patient consent summaries and related billing records for internal compliance reviews.

  • PHI access was limited and BAA controls applied.
  • The consolidated report supported internal audits, met HIPAA retention guidance, and reduced administrative overhead during periodic compliance checks.

Frequently asked questions about preparing and signing the Business AT Report

Answers to common issues that arise when compiling, signing, or submitting the Business AT Report for review or regulatory purposes.


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