Can this packet be signed electronically?

Yes. Electronic signatures are legally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA in most states, provided the parties demonstrate intent, consent, attribution, and retention capability.

Do I need notarization or witnesses?

Not typically for a Business Attraction Document itself; requirements depend on attached instruments (deeds, powers of attorney). Deeds and some statutory documents often require a notary or witnesses per state law.

How should healthcare data be handled?

If the packet contains protected health information, include HIPAA-compliant safeguards and a Business Associate Agreement where appropriate; retain records per 45 CFR §164.530(j).

What if a signer name doesn’t match IDs?

Name mismatches can delay verification. Correct the packet to match government-issued IDs or include documentation explaining the discrepancy before finalizing incentives.

Is remote online notarization (RON) acceptable?

RON is permitted in many states with identity proofing and audio-video recording requirements; verify the receiving jurisdiction’s acceptance before relying on RON.

Where should completed packets be stored?

Store signed packets with access controls and tamper-evident audit trails; follow retention rules such as IRC §6501(a) for tax records and HIPAA retention where applicable.

Electronic Signature
Templates
Miscellaneous
Business Attraction Document

Business Attraction Document

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Business Attraction Document

Parties

Party A (Sponsor) - Legal Name Party A (Sponsor) - Address for Notices Party A - Primary Contact (Name and Title) Party B (Business) - Legal Name Party B (Business) - Address for Notices Party B - Primary Contact (Name and Title)

Recitals

WHEREAS, Party A is vested with economic development authority and seeks to attract, recruit, or retain commercial activity within its jurisdiction; and

WHEREAS, Party B desires to locate or expand business operations, invest capital, and create employment within Party A's jurisdiction and has presented a proposal to undertake the Project described herein; and

WHEREAS, the parties desire to set forth the terms under which Party A will provide attraction support and Party B will perform the Project, subject to the mutual covenants and conditions contained in this Business Attraction Document.

Scope of Work

Party B shall undertake the activities and deliver the results described below. Party A will provide the incentives and cooperative actions identified to facilitate the Project. The scope includes, without limitation, the items described in the project plan and any attachments executed by the parties.

Detailed Scope of Work

Payment Terms

In consideration for the services and commitments set forth in this document, Party A agrees to provide financial support and/or incentives as set forth below. All payments are subject to the representations and performance obligations of Party B and the conditions precedent described in this document.

Total Incentive or Payment Amount Payment Schedule and Conditions Late Payment Fee (if applicable)

Term and Termination

This Agreement commences on the Start Date and remains in effect until the End Date unless earlier terminated in accordance with this section. The parties may also extend the term by written amendment executed by authorized representatives.

Start Date: End Date:

Notice Period for Termination Without Cause (days)

Termination for Cause: Either party may terminate this Agreement for material breach by the other party if the breaching party fails to cure the breach within thirty (30) days after receipt of written notice specifying the nature of the breach, provided that certain breaches (including insolvency, fraud, or willful misconduct) may permit immediate termination.

Confidentiality

Each party (the "Receiving Party") shall keep confidential all non-public information disclosed by the other party (the "Disclosing Party") in connection with the Project and shall not use such confidential information except to perform its obligations under this Agreement. Confidential information includes, but is not limited to, business plans, financial projections, site plans, incentive calculations, and proprietary technical information.

Exceptions: Confidential information does not include information that: (a) is or becomes publicly available through no act or omission of the Receiving Party; (b) is rightfully received from a third party without breach of any obligation of confidentiality; or (c) is independently developed by the Receiving Party without use of the Disclosing Party's confidential information.

Confidentiality Term (years)

Indemnification

Party B shall indemnify, defend, and hold harmless Party A and its officers, employees and agents from and against any losses, liabilities, claims, damages, costs and expenses (including reasonable attorneys' fees) arising out of Party B's breach of this Agreement, negligent acts or omissions, or willful misconduct in connection with the Project, except to the extent caused by the gross negligence or willful misconduct of Party A.

Notices

All notices required or permitted under this Agreement shall be in writing and delivered to the addresses set forth above for each party or to such other address as a party designates by written notice in accordance with this section.

Additional Notice Instructions (optional)

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the state identified below, without regard to its conflicts of law principles.

Governing Law State

Entire Agreement and Amendment

This Agreement, together with any attachments and schedules expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements, understandings and negotiations, whether written or oral. No amendment, modification or waiver of any provision of this Agreement shall be effective unless in writing and signed by authorized representatives of both parties.

Miscellaneous

If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect. Headings are for convenience only and shall not affect interpretation. The parties acknowledge that they have had the opportunity to seek independent legal counsel prior to execution.

Party A (Sponsor) Printed Name:

By:

Date:

Party B (Business) Printed Name:

By:

Date:

What the Business Attraction Document Is and When It’s Used

A Business Attraction Document is a structured packet used by economic development offices, municipalities, site selectors, or corporate real estate teams to present location, incentives, regulatory, and workforce information to a prospective employer or investor. It typically combines a project summary, available sites or buildings, local tax and incentive summaries, permitting timelines, workforce and utility data, and a checklist of documentation the prospect must provide to apply for incentives or complete due diligence. The document is often shared early in site selection and may be updated during negotiations to reflect finalized terms or supporting attachments.

Why a Clear, Complete Business Attraction Document Matters

A well-prepared Business Attraction Document reduces confusion, speeds evaluation, and preserves compliance by consolidating site facts, incentive rules, and required attachments. It helps both public and private parties compare offers objectively and track outstanding items during negotiations.

Typical users and recipients of this document

Who prepares and reviews these packets varies — public economic development staff, corporate real estate, and external advisors commonly collaborate.

Economic development agencies and local government officials who assemble site data and incentive summaries for prospects.
Corporate real estate or site selection teams evaluating multiple jurisdictions and comparing incentives and timelines.
External advisors (legal, tax, engineering, brokerage) who review requirements and advise on compliance and economic impact.

The document is also shared with legal, tax, permitting, and community stakeholders for clearance before final commitments.

Roles that complete or sign this document

Economic Development Director

A public official or staff member compiles local data, drafts incentive descriptions, and certifies the accuracy of municipal inputs. They coordinate internal approvals and provide the document to prospective businesses and their advisors for review and negotiation.

Corporate Site Lead

A company representative completes the prospect-side sections, supplies required attachments (financials, project summary, timeline), and submits signed acknowledgements authorizing incentives review or confidentiality provisions.

Essential sections to include in a professional packet

Include data and narrative elements that decision-makers expect. Organize the packet so reviewers can find site facts, incentive rules, timelines, and legal constraints quickly.

Executive Summary

One-page project overview stating purpose, expected jobs/investment, proposed timeline, and high-level economic benefits for quick evaluation by leadership.

Site Inventory

Clear site or building descriptions with acreage, zoning, utilities, environmental status, and any known constraints to support technical feasibility checks.

Incentive Summary

Concise listing of local, state, and federal incentives available, eligibility criteria, required approvals, and typical timelines for award and disbursement.

Permitting & Approvals

Permitting steps, agency contact points, expected review periods, and any environmental or community review milestones relevant to project timing.

Documentation Checklist

Exact list of attachments required from the prospect (W-9, financial statements, site control documentation, project budget) and submission formats expected.

Legal & Tax Notes

Standard clauses on confidentiality, governing law, and disclaimers about incentive availability; note any tax reporting obligations or certifications required.

Step-by-step: completing and circulating the document

Follow this sequence to prepare, approve, and distribute the Business Attraction Document to prospects and internal stakeholders.

01

Gather data: Collect site facts, incentives, and legal templates.
02

Draft packet: Populate sections and attach required documents.
03

Internal review: Obtain legal and finance sign-off before release.
04

Share with prospect: Send via secure channel and track receipt.

Typical routing and approval flow

A predictable routing pattern reduces bottlenecks when multiple approvals are required for incentives or permits.

Draft originator: Economic development or real estate lead compiles the initial packet.
Legal review: Counsel checks governing clauses and disclosure language.
Finance & incentives: Finance confirms budget impacts and incentive eligibility.
Final sign-off: Authorized official certifies the packet for distribution.

Configuring an online review and approval workflow

Set up straightforward routing rules and field validations before sharing the packet to preserve data quality and auditability.

Field	Configuration
Required fields	Make contact, effective date, and jobs fields mandatory
Conditional routing	Route to legal if incentives exceed specified threshold
Attachment checks	Validate required attachments before submission
Signer order	Enforce role-based signing sequence for approvals

Delivery options and technical compatibility

Ensure the selected platform supports required formats (PDF, DOCX) and retention controls before distributing the packet.

Email with secure link: Simple, widely accessible
Portal upload: Preferred for large files
eSignature platform: Provides audit trail

Key legal and financial risks to watch for

1099 Penalties: $60–$330 per form

Intentional Disregard: $660+ per form

I-9 Violations: $281–$2,789 per violation

Backup Withholding: 24% withholding rate

Data Privacy: HIPAA or state breach penalties possible

Contract Risk: Ambiguous terms may void incentives

Common preparation errors that delay review

Mismatched legal names between the packet and government IDs cause verification delays and may trigger requests for corrected documents.
Missing taxpayer identification (W-9) or incorrect TINs risk backup withholding and must be resolved before incentive payments.
Vague effective dates or undefined milestone triggers lead to disputes over timing and eligibility for performance-based incentives.
Failure to attach proof of site control, environmental reports, or required permits often pauses incentive review until documentation is complete.

Time-sensitive dates to include or track

Track internal and external deadlines tied to submission, incentive approval, and tax or reporting obligations to avoid missed opportunities.

Application deadline:

Date by which incentive application materials must be received

Internal review window:

Typical municipal review period for initial completeness checks

Incentive award timeline:

Estimated time from complete submission to decision

W-9 provision:

Provide upon payer request; no fixed federal deadline

Contract effective date:

Date that starts obligations and reporting requirements

eSignature vendor comparison for executing and archiving the packet

Compare common eSignature plans and features when choosing how to sign and store the Business Attraction Document; signNow appears first for vendor parity.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions and solutions

Answers to common legal, technical, and procedural questions encountered when preparing or sending the Business Attraction Document.

Need help? Contact support

Can this packet be signed electronically?
Yes. Electronic signatures are legally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA in most states, provided the parties demonstrate intent, consent, attribution, and retention capability.
Do I need notarization or witnesses?
Not typically for a Business Attraction Document itself; requirements depend on attached instruments (deeds, powers of attorney). Deeds and some statutory documents often require a notary or witnesses per state law.
How should healthcare data be handled?
If the packet contains protected health information, include HIPAA-compliant safeguards and a Business Associate Agreement where appropriate; retain records per 45 CFR §164.530(j).
What if a signer name doesn’t match IDs?
Name mismatches can delay verification. Correct the packet to match government-issued IDs or include documentation explaining the discrepancy before finalizing incentives.
Is remote online notarization (RON) acceptable?
RON is permitted in many states with identity proofing and audio-video recording requirements; verify the receiving jurisdiction’s acceptance before relying on RON.
Where should completed packets be stored?
Store signed packets with access controls and tamper-evident audit trails; follow retention rules such as IRC §6501(a) for tax records and HIPAA retention where applicable.

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