Legal Identity
Registered legal name, DBA names, state of formation, and formation document references for verification and matching to public records.
A complete Business Attributes Document reduces onboarding friction, improves data accuracy, and centralizes evidence for audits and regulatory checks while clarifying who may lawfully bind the company.
These groups use the document for onboarding decisions, contract execution, and retention of compliance evidence.
Registered legal name, DBA names, state of formation, and formation document references for verification and matching to public records.
Federal EIN or SSN for sole proprietors, state tax IDs, W-9/FATCA classifications, and backup withholding status where applicable.
List of owners or beneficial owners meeting regulatory thresholds and percentage ownership for KYC and OFAC screening.
Names, titles, specimen signatures, and documentation (board resolution, officer certificate) confirming who may sign contracts.
Principal office address, mailing address, primary contacts, and payment instructions with routing/account verification notes.
Insurance certificates, licenses, tax certificates, and any attestations (HIPAA? PCI?) required for the relationship.
| Field | Configuration |
|---|---|
| Authentication | Email + optional SMS code or KBA for higher-assurance signers. |
| Conditional Fields | Show additional questions when entity type or country requires extra data. |
| Templates | Use a reusable template to standardize fields and reduce manual errors. |
| Audit Trail | Record timestamps, IPs, and signer actions for compliance reviews. |
Confirm the platform produces an audit trail and supports the retention/export formats your auditors require.
Supply a completed document within 5–10 business days when requested by a vendor or client.
Expect 3–5 business days for legal/compliance review depending on attachments.
Schedule notarization or RON within 1–7 business days depending on availability.
Allow up to 10 business days for background or KYC screening to complete.
Submit revised attributes within 30 calendar days of a material change.
The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.
I can process and execute all of these documents online with 100% compliance and built-in security.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |