Can this form be signed electronically?

Yes. Electronic signatures are generally valid under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted. Ensure the signature demonstrates intent, consent to transact electronically, attribution to the signer, and that the signed record can be retained and reproduced.

Is a notary or witnesses required?

Not always. Requirements depend on the document purpose and jurisdiction. Some states or institutions require notarization or witnesses; others accept a plain signed and dated form. Verify with the receiving bank or state authority before relying on an unsigned electronic-only copy.

Who should sign on behalf of a corporation?

An authorised officer or agent with documented corporate authority should sign. Institutions often request a corporate resolution, articles of incorporation, or board minutes to confirm signing authority.

How do I revoke an authorisation?

Revoke in writing, sign with the same level of authentication used for the original form, notify affected third parties, and retain proof of notice. For critical actions, file a revocation with any government agency that relied on the prior authorisation.

What supporting documents are commonly required?

Common attachments include a corporate resolution, formation documents, EIN verification, photo ID for the authorised individual, and any industry-specific compliance addenda such as HIPAA BAAs.

How long should I retain the signed form?

Retain according to the longest applicable rule: at least 3 years for tax-related records (IRC §6501(a)), 6 years for HIPAA-related records (45 CFR §164.530(j)), and longer if state or contract rules require it.

Electronic Signature
Templates
Miscellaneous
Business Authorised Activities Form

Business Authorised Activities Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS AUTHORISED ACTIVITIES FORM

This Business Authorised Activities Form (the "Form") is entered into by and between Business Name: and Authorised Person Name: . Effective Date: .

WHEREAS (RECITALS)

WHEREAS, the Business is duly organised and validly existing under applicable law and requires certain activities to be undertaken on its behalf by a designated representative; and

WHEREAS, the Authorised Person has represented that they possess the authority, competence and capacity to carry out the specified activities and the Business desires to grant limited authority subject to the terms and conditions of this Form.

NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties agree as follows:

SCOPE OF WORK

Detailed Description of Authorised Activities

AUTHORISED ACTIVITIES

The Business hereby authorises the Authorised Person to perform the following actions on behalf of the Business. Selection of any box below constitutes authority only to the extent explicitly checked and described.

Enter and execute standard commercial contracts within authorised monetary limits

Sign checks, drafts or make bank withdrawals

Open and manage banking or merchant accounts

Hire and terminate employees or contractors within approved budgets

Access, inspect or obtain business records necessary to perform duties

Other Authorised Activities (if any)

LIMITATIONS AND CONDITIONS

Monetary Limit Per Transaction Geographic or Business Unit Limits

Reporting Requirement: Monthly Quarterly On request

Reporting Details / Frequency

PAYMENT TERMS

Compensation for services rendered pursuant to this Form, if applicable, shall be paid as set forth below.

Compensation Amount Payment Schedule / Method Late Payment Fee

TERM AND TERMINATION

This Form shall commence on and shall expire on unless earlier terminated as provided below.

Notice Period for Termination (days)

Either party may terminate this Form for cause upon material breach by the other party if such breach is not cured within the notice period specified above. Termination for convenience may be effected upon written notice subject to any payment obligations accrued through the effective date of termination.

CONFIDENTIALITY

The Authorised Person shall hold in strict confidence and shall not disclose any non-public information obtained in the course of performing authorised activities, except as required by law. The Authorised Person agrees to use confidential information solely for the purposes expressly permitted by this Form and to return or destroy such information upon termination or upon the Business's request.

I acknowledge and agree to the confidentiality obligations set forth above.

INDEMNIFICATION

The Authorised Person shall indemnify and hold harmless the Business from and against any and all losses, liabilities, damages and expenses (including reasonable legal fees) arising out of the Authorised Person's gross negligence, willful misconduct or material breach of this Form.

GOVERNING LAW

This Form shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of law principles.

ENTIRE AGREEMENT

This Form, together with any attachments or schedules expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings and representations, whether written or oral.

REPRESENTATIONS

Each party represents and warrants that it has full power and authority to enter into this Form and that the individual signing on its behalf is duly authorised to do so.

BUSINESS INFORMATION

Business Registration Number Business Address

ACKNOWLEDGEMENTS

By signing below, the parties acknowledge that they have read, understand and agree to be bound by the terms and conditions of this Form and that the authorisation granted is limited to the scope and limitations set forth herein.

Business (Principal) Name:

By:

Date:

Authorised Person (Agent) Name:

By:

Date:

What the Business Authorised Activities Form Is

The Business Authorised Activities Form documents a company's delegation of authority to act on its behalf for defined tasks, transactions, or filings. It identifies the business, the authorized individual(s), the scope and duration of authority, and any limits on actions (financial thresholds, document types, or specific agencies). The form is used by banks, vendors, government agencies, and counterparties to verify that a signer has the legal ability to bind the business for the listed activities. Proper execution and retention preserve enforceability and auditability.

Why a Formal Authorisation Matters

A clear, signed authorisation reduces operational friction, prevents disputes over who may act for the company, and provides verifiable evidence for banks, regulators, and partners when processing transactions or filings.

Who Typically Prepares and Signs This Form

The form clarifies roles and reduces downstream verification requests from counterparties and regulators.

Corporate officers and directors who authorize agents, signers, or outside counsel to execute transactions or filings on behalf of the company.
Finance and accounting teams granting payment, banking, or tax-filing permissions to a vendor or employee.
Registered agents, brokers, or external counsel receiving limited authority to file documents with state or federal agencies.

Core Elements to Include in a Professional Form

A complete Business Authorised Activities Form names the parties, specifies scope and limits, sets effective and expiration dates, and records signature, witness, and notarization details for legal certainty.

Parties

Full legal name of the business and the authorised individual(s), including entity type (LLC, corporation) and state of formation where relevant.

Scope

Clear, itemized description of permitted actions (e.g., sign contracts up to $X, submit regulatory filings, open bank accounts) and any excluded activities.

Limits

Monetary caps, time limits, geographic restrictions, or activity-specific restrictions that constrain the authorised party's power.

Effective Period

Start and end dates or event-based termination conditions so third parties know whether the authority is current or expired.

Authentication

Signature block format, witness requirements, and notarization or remote notarization fields to support verification and record integrity.

Recordkeeping

Space for document control data: form version, internal approval references, and an audit trail entry for who issued the authorization.

Required Information and Minimum Data Elements

Business Name: Legal entity name

Business Identifier: EIN or state registration number

Authorised Person: Full legal name

Scope Summary: Short scope description

Effective Date: MM/DD/YYYY format

Signature Block: Signed and dated

Step-by-Step: Completing the Form

Follow these sequential steps to prepare, review, and execute a valid Business Authorised Activities Form.

01

Identify Parties: Enter the business and authorised individual's legal names.
02

Define Scope: List permitted actions, thresholds, and limitations precisely.
03

Set Dates: Specify effective and expiration dates in MM/DD/YYYY format.
04

Execute Properly: Sign, date, and complete witness or notary fields as required.

Configuring an Online Authorisation Workflow

Typical online setups include authentication, field placement, routing order, and retention settings for audit purposes.

Field	Configuration
Signer Order	Sequential or parallel routing
Authentication Method	Email link, SMS code, or advanced verification
Conditional Fields	Show fields based on prior answers
Audit Trail Settings	Enable detailed logs and PDF certificate

Digital Signing and eSubmission Requirements

Verify platform compliance with ESIGN and UETA and enable retention and export settings to preserve the signed record.

Authentication: Email, SMS, or KBA options
Security: TLS and AES-256 encryption
Integrations: CRM and cloud storage support

Where to Send or File the Completed Form

Routing depends on the purpose: banking, vendor onboarding, state filings, or internal recordkeeping. Match destination to purpose for acceptance.

Bank Account Actions: Provide copy to bank and retain original in corporate records.
Vendor Onboarding: Attach to vendor profile and notify procurement or AP teams.
Regulatory Filings: Submit with state agency or attach to required filings.
Internal Records: Store signed copy in a secure document management system.

Timelines, Typical Processing, and Expectations

Expect different turnaround times depending on the receiving organization, authentication level, and whether notarization is required.

Immediate Acknowledgement:

Most systems confirm receipt within minutes for e-submissions.

Bank Processing:

2–5 business days typical for account updates or access changes.

State Agency Processing:

5–15 business days depending on agency workload and filing method.

Notarization Delays:

Add 1–3 business days for in-person or remote notarization scheduling.

Internal Review:

Allow 1–3 business days for legal or finance approval prior to release.

Common Mistakes to Avoid

Using informal or abbreviated company names that don’t match formation records, leading to rejection by banks or agencies.
Leaving scope language vague (for example, 'handle transactions') instead of specifying transaction types and monetary limits.
Failing to include an effective date or expiration date, which can create uncertainty about whether the authority remains valid.
Omitting supporting documentation such as a corporate resolution or power-of-attorney that some institutions require for verification.

Potential Consequences of an Incorrect Form

Rejection: Form may be refused

Transaction Delay: Processing held pending verification

Liability Exposure: Unauthorised acts risk

Tax Issues: Incorrect filings possible

Contract Voidance: Counterparty may not be bound

Regulatory Scrutiny: Agency inquiries possible

Practical Use Cases

Two representative scenarios show how organisations typically use the authorisation form in operational workflows.

Vendor Payments Example

A finance team delegates accounts-payable approvals to a senior accountant, listing a $50,000 single-transaction cap.

This limits exposure and speeds approvals for routine invoices.
The vendor accepts the signed form as proof of authority when setting up electronic payments and retains the form in their vendor file for audit purposes.

Regulatory Filing Example

A small business authorises its registered agent to file annual reports and respond to state notices on its behalf.

Authority is limited to filing and responding to administrative requests only.
The agent submits the signed form to the state and keeps an audit trail; the company retains the original for seven years in case of compliance review.

eSignature Options for Executing the Form — Feature and Pricing Snapshot

Comparison of common eSignature vendors for executing authorisation forms; signNow is listed first per comparison conventions.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions and Troubleshooting

Answers to common questions about execution, notarization, e-signing, revocation, and recordkeeping for authorisation forms.

Need help? Contact support

Can this form be signed electronically?
Yes. Electronic signatures are generally valid under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted. Ensure the signature demonstrates intent, consent to transact electronically, attribution to the signer, and that the signed record can be retained and reproduced.
Is a notary or witnesses required?
Not always. Requirements depend on the document purpose and jurisdiction. Some states or institutions require notarization or witnesses; others accept a plain signed and dated form. Verify with the receiving bank or state authority before relying on an unsigned electronic-only copy.
Who should sign on behalf of a corporation?
An authorised officer or agent with documented corporate authority should sign. Institutions often request a corporate resolution, articles of incorporation, or board minutes to confirm signing authority.
How do I revoke an authorisation?
Revoke in writing, sign with the same level of authentication used for the original form, notify affected third parties, and retain proof of notice. For critical actions, file a revocation with any government agency that relied on the prior authorisation.
What supporting documents are commonly required?
Common attachments include a corporate resolution, formation documents, EIN verification, photo ID for the authorised individual, and any industry-specific compliance addenda such as HIPAA BAAs.
How long should I retain the signed form?
Retain according to the longest applicable rule: at least 3 years for tax-related records (IRC §6501(a)), 6 years for HIPAA-related records (45 CFR §164.530(j)), and longer if state or contract rules require it.

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