Resolution Text
Clear declarative language stating the entity authorizes named individuals to sign specified categories of documents, with explicit scope and limitations to avoid ambiguity.
A clear Business Authority to Sign reduces transactional friction, prevents disputed signatures, and helps counterparties verify authority. Electronic execution is recognized under the ESIGN Act (15 U.S.C. §7001) and UETA (1999) when intent, consent, attribution, and record retention are satisfied.
Organizations use a Business Authority to Sign to centralize signing power and satisfy counterparties such as banks and vendors.
Legal counsel and compliance teams often draft or review the document to align authority with bylaws, operating agreements, and state filing requirements.
Clear declarative language stating the entity authorizes named individuals to sign specified categories of documents, with explicit scope and limitations to avoid ambiguity.
Full legal name, entity type, state of formation, and federal EIN so third parties can verify corporate existence and match records.
List each signer by full legal name, job title, and any signer-specific limits (dollar thresholds, contract types, or time-limited authority).
Specify whether authority covers contracts, bank accounts, real estate, filings, settlement agreements, or tax submissions to avoid overbroad delegation.
State the effective date and whether the authority is permanent, conditional, or expiring; include any termination mechanics or required board reaffirmation.
Include signature lines, date lines, and notary or witness acknowledgements where required to support acceptance by banks or government agencies.
| Field | Configuration |
|---|---|
| Signing Order | Sequential or parallel signing, set by role |
| Authentication | Email + SMS code or ID verification |
| Template | Save as reusable template for future resolutions |
| Storage | Automatic upload to secure cloud repo |
Choose integrations and security settings that meet your counterparty and compliance needs.
Ensure chosen connectors preserve audit trails and chain-of-custody metadata to support acceptance by banks and auditors.
Allow 3–10 business days for board or owner sign-off.
Banks may take 3–10 business days to verify and accept documents.
Vendors typically accept certified copies within 1–5 business days.
Plan 1–7 days in advance for in-person notaries or RON sessions.
Retention begins on the effective date or date of execution.
Prepare resolution language and identify signers; reconcile with bylaws.
Obtain formal board or owner approval per governance rules.
Notarize or obtain witness signatures if required by counterparty.
Deliver certified copies to banks, vendors, and internal records.
Brian Fitzgibbons describes a simple interface for customers and staff
Tim Martin reports online execution and compliance advantages
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (Business Premium+) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |