Resolution Text
Precisely state the board decision, action authorized, and any conditions. Avoid vague verbs; include limits on amounts, duration, or scope to prevent interpretation disputes later.
Using a Business BOR Template standardizes board decisions, creates auditable corporate records, and reduces legal and operational risk. Templates speed approvals, clarify authorized signers and limits, and provide consistent language that banks, auditors, and regulators can review efficiently.
Primary users include corporate secretaries, general counsel, CFOs, and executive teams who prepare or rely on Business BOR Templates.
Stakeholders outside the company, such as auditors, escrow agents, and regulators, often rely on the template for verification.
Precisely state the board decision, action authorized, and any conditions. Avoid vague verbs; include limits on amounts, duration, or scope to prevent interpretation disputes later.
Summarize the context and legal authority for the resolution. Cite relevant bylaws or statutes when necessary and note prior authorizations or related board actions to maintain record continuity.
Specify monetary thresholds, timeframes, and delegated powers. Identify whether authority is singular or shared, whether it expires, and conditions that trigger automatic revocation or reporting requirements.
Provide printed name, title, signature, and date fields for each signer. Include space for corporate seals, attestations by the corporate secretary, and any witness or notary acknowledgment required.
State the effective date explicitly using MM/DD/YYYY format. Clarify whether the resolution is retroactive, conditional on events, or effective upon filing, and note implications for record retention.
Include a certification clause signed by the corporate secretary or officer attesting to the accuracy of the resolution, including a statement of minutes kept and the process used to pass the vote.
| Field | Configuration |
|---|---|
| Signer Order | Specify sequential or parallel signing |
| Authentication | Email, SMS code, or KBA |
| Reminder Schedule | Interval and max reminders per recipient |
| Document Retention | Set archive period and access roles |
Digital completion and distribution require compatible file formats, signer authentication, and secure storage to meet corporate compliance.
1–3 business days to prepare initial draft
Allow 3–7 business days for counsel and director review
Same-day at meeting or 1–2 days for written consent
Provide certified copy within 1–3 business days of adoption
Send to banks, counsel, and counterparties within 3–5 business days
Create resolution language and supporting exhibits; prepare for review.
Circulate to board and counsel for edits and approvals.
Hold meeting or collect unanimous written consent; record vote.
Secretary certifies, attaches minutes, and issues certified copies to stakeholders.
| Document | Business BOR Template | Corporate Minutes |
|---|---|---|
| Primary Purpose | authorize actions | record meeting discussion |
| Formality | formal resolution | narrative minutes |
| Legal Effect | delegates authority | documents outcomes |
| Typical Use | banking, contracts | annual meetings |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Martin Properties standardized their board resolution template for property transactions and bank authorizations across multiple offices.
BIS used a consistent board resolution template to authorize vendor contracts and establish delegated signing limits across operating subsidiaries.