Entity Details
Legal name, DBA, formation jurisdiction, entity type, and employer identification number (EIN) used to match government records and prevent onboarding mismatches.
A consistent Business CBDDQ reduces onboarding friction, improves regulatory readiness, and centralizes essential evidence for audits and investigations. It standardizes information collection to reduce follow-up, speed approvals, and support defensible recordkeeping.
Teams responsible for onboarding, compliance, and procurement typically prepare and require the CBDDQ during vendor or client intake.
Other stakeholders include account managers, finance teams, and auditors who access completed questionnaires to support payments, tax reporting, and periodic reviews.
Legal name, DBA, formation jurisdiction, entity type, and employer identification number (EIN) used to match government records and prevent onboarding mismatches.
Beneficial owner disclosures and officer listings provide the basis for KYC/AML analysis and satisfy ownership thresholds for regulators and internal policy.
Names and corporate authority detail who can bind the entity; include documentation such as board resolutions or power of attorney if signature authority is not obvious.
Attach formation documents, operating agreements, tax letters, and government IDs to substantiate claims and shorten verification timelines.
Tax residency, FATCA/CRS status, sanctions screening disclosures, and regulatory attestations capture legal obligations relevant to counterparty risk.
Affirmations by the authorized representative, signature block with date, and optional notary or witness fields for added authentication.
| Field | Configuration |
|---|---|
| Authentication Method | Email link plus SMS OTP or KBA for elevated assurance |
| Conditional Fields | Show entity-specific questions for foreign or non-US entities |
| Template Reuse | Save as reusable template with locked core fields |
| Audit Trail Retention | Store signed copies with metadata for regulatory access |
Ensure your platform supports secure uploads, common file formats, and integrations to streamline verification and storage.
Integrations with systems such as CRM, document repositories, and screening services reduce manual tasks and centralize audit trails for compliance.
Issue at onboarding or prior to contract execution
Commonly requested within 5–10 business days
Allow up to 30 calendar days for full checks
Trigger compliance review if unanswered after 14 days
Signed copy retained and searchable immediately
Compliance or procurement sends the CBDDQ to the counterparty.
Signer uploads formation papers, IDs, and tax records.
Screening and identity checks finished; issues flagged.
Finalized questionnaire and audit trail stored per retention policy.
Optica implemented an electronic CBDDQ to remove paper delays and centralize records.
Martin Properties digitized their CBDDQ for lease-related due diligence.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Available on higher tiers | Available on higher tiers | Available | Available | Limited |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA available) | Varies by plan | Varies by plan | Varies by plan | Varies by plan |