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Business CCAR Document

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BUSINESS CCAR SERVICE AGREEMENT

This Business CCAR Service Agreement (the Agreement) is entered into by the parties identified below as of the Effective Date.

Parties

Effective Date:

WHEREAS

WHEREAS, Client is engaged in the business of providing banking and capital management services and requires professional services to prepare, review, and support a Comprehensive Capital Analysis and Review submission and related capital planning materials; and

WHEREAS, Consultant represents that it has the necessary experience, personnel, and technical capacity to perform CCAR-related advisory and documentation services, including stress testing support, capital plan drafting, governance documentation, and model validation assistance; and

WHEREAS, the parties desire to set forth the terms and conditions under which Consultant will provide CCAR services to Client.

Scope of Work

Consultant shall deliver the services described below. Consultant shall perform the services in a timely, professional manner consistent with industry standards and applicable regulatory expectations.

Payment Terms

Client shall compensate Consultant as set forth below. All amounts are payable in United States dollars unless otherwise agreed in writing.

Initial payment due on or before:

Balance due on or before:

Late payment charge:   Interest on overdue amounts:

Term and Termination

This Agreement shall commence on the Start Date and, unless earlier terminated in accordance with this Section, shall continue until the End Date or until the completion of the Services, whichever occurs later.

Start Date:   End Date:

Either party may terminate this Agreement for convenience upon providing written notice to the other party not less than days prior to the intended termination date.

Either party may terminate for material breach if the breaching party fails to cure the breach within days after receipt of written notice specifying the breach. Termination shall not relieve Client of its obligation to pay for Services performed through the effective date of termination.

Confidentiality

For purposes of this Agreement, Confidential Information means all non-public information disclosed by one party to the other, whether oral, written, electronic or in any other form, that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. Confidential Information includes, without limitation, models, methodologies, data, financial analyses, governance documents, and regulatory submissions.

The receiving party shall (a) use Confidential Information solely for the performance of this Agreement, (b) restrict disclosure to its employees and contractors with a need to know who are subject to confidentiality obligations at least as protective as those in this Agreement, and (c) exercise at least the same degree of care in protecting Confidential Information as it uses to protect its own confidential information, but in no event less than reasonable care.

The obligations in this Section shall not apply to information that: (i) was known to the receiving party prior to disclosure; (ii) is or becomes generally available to the public through no breach of this Agreement; (iii) is received from a third party without breach of any obligation of confidentiality; or (iv) is independently developed by the receiving party without use of the disclosing party’s Confidential Information. If disclosure is required by law or regulatory process, the receiving party shall provide prompt written notice to the disclosing party to permit the disclosing party to seek protective measures.

Acknowledgement:   Client and Consultant acknowledge and agree to the confidentiality obligations set forth above.

Compliance, Representations and Indemnity

Each party represents that it has full power and authority to enter into this Agreement and to perform its obligations hereunder. Consultant represents that its services will be performed in a professional manner in accordance with applicable professional standards. Client represents that it will provide accurate, complete and timely information and access to personnel and systems as reasonably necessary for Consultant to perform the Services.

Indemnification: Each party shall indemnify and hold harmless the other party from and against any third party claims to the extent arising from the indemnifying party’s gross negligence or willful misconduct in connection with the performance of this Agreement. This indemnity is subject to the indemnified party providing prompt written notice of any claim and cooperating in the defense and settlement.

Limitation of Liability

Except for liability arising from a party’s gross negligence or willful misconduct or for breaches of confidentiality or indemnity obligations, neither party shall be liable to the other for consequential, special, incidental, or punitive damages, and aggregate liability for any claim arising under this Agreement shall not exceed the total fees paid by Client to Consultant under this Agreement during the twelve (12) month period preceding the claim.

Governing Law; Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflicts of law principles. The parties shall attempt in good faith to resolve any dispute arising out of or relating to this Agreement by negotiation. If the parties cannot resolve the dispute by negotiation within sixty (60) days, either party may pursue any remedy available at law or in equity.

Entire Agreement

This Agreement, including any exhibits and attachments executed by the parties, constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether oral or written. No amendment or modification shall be binding unless in writing and signed by authorized representatives of both parties.

Client Printed Name:

By:

Date:

Consultant Printed Name:

By:

Date:

Enter text✕

What a Business CCAR Document Is

The Business CCAR Document is the consolidated capital planning and stress-testing package prepared by bank holding companies subject to the Federal Reserve's Comprehensive Capital Analysis and Review. It combines quantitative schedules, stress scenario outputs, governance attestations, and supporting narratives to demonstrate capital adequacy under supervisory scenarios. The document is regulatory in nature, assembled annually or on the schedule set by supervisors, and typically submitted electronically to regulators and retained internally for audit and governance purposes.

Why the Business CCAR Document Matters

A complete, well-documented CCAR package shows regulators your firm’s capital planning rigor, risk identification, and governance controls. It reduces the chance of supervisory actions, supports strategic planning, and provides an auditable record of management assumptions and board approval consistent with regulatory expectations.

Why the Business CCAR Document Matters

Who Prepares and Reviews a Business CCAR Document

The Business CCAR Document is typically produced by cross-functional teams that include finance, risk, model validation, and legal, then reviewed by senior management and the board.

  • Capital planning and finance teams responsible for pro forma financials, loss estimates, and stress-test outputs.
  • Risk management and model validation groups that document assumptions, methodologies, and governance controls.
  • General counsel, internal audit, and board committees who review legal sufficiency, controls, and provide formal attestations.

External auditors and supervisory examiners also review the package during examinations; confidentiality and secure distribution are essential throughout preparation and submission.

Core Components to Include

A professional Business CCAR Document groups technical and governance elements so reviewers can trace assumptions from models to board attestations and final capital decisions.

Capital Plan

Consolidated plan showing planned capital actions, dividend proposals, and capital ratios under baseline and stressed scenarios; includes timing and conditionality.

Stress Scenarios

Quantitative outputs for supervisory and firm-run scenarios showing losses, revenues, and risk-weighted assets across horizons and sensitivity variants.

Model Documentation

Validated model descriptions, inputs, limitations, and validation results that support quantitative estimates and management adjustments.

Governance & Controls

Board and senior management attestations, approval minutes, and descriptions of internal controls over data, models, and reporting.

Supporting Schedules

Detailed reconciliations, data lineage tables, mapping from GL to regulatory schedules, and exception logs required for auditability.

Narrative Explanations

Clear management commentary explaining material assumptions, known risks, changes from prior submissions, and contingency actions.

Essential Security and Compliance Elements

Encryption: AES-256 at rest
In-transit: TLS 1.2/1.3
Access Control: Role-based permissions
Audit Trail: Immutable timestamp log
BAA Option: Available for HIPAA workflows
Retention Controls: Policy-based holds

Step-by-Step: Preparing a Business CCAR Document

Follow a repeatable sequence to reduce errors: gather data, validate models, compile schedules, obtain internal approvals, secure signatures, and submit to the regulator.

  • 01
    Gather Data: Collect GL, credit, market, and operational inputs; freeze a data cut for reproducibility.
  • 02
    Validate Models: Run model validation, document adjustments, and capture exception logs for traceability.
  • 03
    Assemble Package: Populate schedules, narratives, reconciliations, and appendices in the prescribed format.
  • 04
    Obtain Approvals: Secure management sign-off and board attestation before final submission.

How to Configure an Online CCAR Workflow

Design digital workflows that mirror your internal review and approval sequence to maintain auditability and reduce rework.

Field Configuration
Routing Order Set role-based sequential approvals with parallel reviewer options
Authentication Enable MFA or SMS code for senior approvers
Templates Save canonical schedules and narratives as reusable templates
Retention Apply legal hold and version control for submission archives

Typical Submission Flow for a CCAR Package

A clear, auditable submission path reduces risk: assemble, validate, route for signatures, and deliver to the regulator using secure transmission.

  • Assemble: Compile final schedules, narratives, and appendices in PDF or accepted electronic format
  • Validate: Confirm data freeze, run reconciliation checks, and document any management overlays
  • Sign: Collect authorized signatures and attestations using compliant e-signature methods
  • Submit: Transmit the package through the regulator's channel and retain confirmation receipts

Technical Considerations for eSubmission and Storage

Secure transmission, format compatibility, and integration with internal systems are core technical requirements for CCAR workflows.

  • File Formats: PDF and CSV for schedules
  • Integrations: Support for NetSuite, Salesforce, and SFTP
  • Authentication: SSO and MFA support

Ensure the chosen platform captures a complete audit trail, preserves signed artifacts in tamper-evident form, and supports retention policies required by governance and regulatory review.

Typical Timelines and Internal Deadlines

Regulatory schedules vary annually; establish internal milestones for data freeze, model runs, validation, board review, and final submission to meet the regulator's timetable.

Data Freeze:

Finalize data inputs and freeze the dataset used for all runs and reconciliations

Model Runs:

Complete supervisory and firm-run stress scenarios with version-controlled outputs

Validation & QA:

Finish model validation and reconciliation checks before management review

Management Review:

Obtain senior management and controller sign-offs and prepare board materials

Submission:

Transmit the complete package and retain submission confirmations and logs

Common Preparation Pitfalls to Avoid

  • Using unstabilized source data that changes after a data freeze causing inconsistencies.
  • Failure to document model adjustments and management overlays undermines auditability.
  • Missing role-based approvals or out-of-sequence signatures creates governance gaps.
  • Incomplete reconciliations between GL and regulatory schedules lead to review issues.

Regulatory and Operational Risks

Supervisory Actions: Increased oversight or restrictions
Capital Add-ons: Higher capital requirements imposed
Fines: Monetary penalties possible
Reputational Harm: Market confidence impacts
Operational Delays: Remediation actions and rework
Contractual Exposure: Counterparty concerns and covenants

Real-World Examples of Digital Signing in Regulated Submissions

Organizations use secure e-signature workflows to collect attestations and preserve audit trails for regulatory reporting and internal controls.

Optica Ventures LLC

Management streamlined approval routing using digital templates and standardized schedules to reduce errors.

  • Board-level attestations were collected electronically to ensure consistent records.
  • The approach simplified external reviews and preserved a clear audit trail across iterations, improving transparency and speeding up internal approval cycles.

Tech Data

Tech Data centralized template management and e-signature capture for recurring regulatory filings.

  • Role-based routing ensured the right approvers signed in order.
  • Centralization reduced version confusion and made it straightforward to deliver a single, auditable submission to reviewers and external auditors.

Who Typically Signs the Business CCAR Document

Chief Risk Officer

The CRO attests to the accuracy of risk models and the adequacy of capital planning processes; signs attestations that accompany quantitative schedules and narrative descriptions.

General Counsel

The General Counsel confirms legal authority, reviews governance language, and signs to attest that required approvals were obtained and disclosures meet regulatory obligations.

eSignature Vendor Comparison for Regulatory Packages

Compare baseline capabilities and pricing for common eSignature vendors used to collect attestations and distribute regulated documents. Prices reflect typical per-user starting tiers; verify plan details with each vendor.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no card Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions about Business CCAR Documents

Answers to common questions about e-signing, notarization relevance, retention, and correcting errors when preparing a Business CCAR Document.


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