Entity Details
Full legal entity name, jurisdiction of formation, business type, and registration number; used to match government records and filings for verification.
A complete, well-structured CDD form reduces regulatory risk, supports accurate risk-scoring, and documents the steps taken to verify business customers. It creates an auditable record that shows reasonable due diligence efforts and aids internal controls and third-party reviews.
The form is completed by onboarding teams, compliance officers, relationship managers, or the business customer when opening accounts or establishing services.
Internal reviewers and compliance staff use the completed form for risk assessment, ongoing monitoring, and regulatory examinations.
Full legal entity name, jurisdiction of formation, business type, and registration number; used to match government records and filings for verification.
List individuals with the required ownership/control threshold, include percent ownership, date of birth, and government ID to meet beneficial ownership rules.
Names, titles, and authority scope for signatories; include documentation (board resolution, power of attorney) that confirms signing authority.
Record of verification steps performed (ID checks, corporate registry searches, document copies) and the method used to authenticate each item.
Attachments such as articles of incorporation, operating agreement, government-issued ID copies, and recent utility or bank statements for address proof.
A dated log of who completed, reviewed, and approved the form, including signatures, timestamps, and method of verification for audit purposes.
| Field | Configuration |
|---|---|
| Signer Authentication | Email link or SMS OTP for primary signer |
| Conditional Fields | Show ownership questions when entity type indicates corporation |
| Document Validation | Require PDF uploads and minimum resolution |
| Audit Settings | Log timestamps, IPs, and reviewer notes |
Choose a platform that supports secure uploads, audit trails, and signer authentication appropriate for your risk profile.
Gather at account opening or service start
Commonly updated annually or per risk-based schedule
Update within 30 days of reported ownership or control change
Supply W-9 on request; 1099 deadlines may apply to payments
Maintain current files for routine reviews
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial, no card | Varies by promotion | Varies by promotion | Varies by plan | Varies by plan |
| Bulk Send | Yes (Business Premium+) | Yes | Yes | Yes | Yes |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA) | Yes (BAA) | Yes (BAA) | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
During onboarding we needed a simple, reliable form to capture entity details and IDs.
Our merchant onboarding required quick verification and record retention.