Is an electronic signature legally binding?

Yes. Electronic signatures are generally legally binding under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided intent, consent, attribution, and record retention requirements are met.

When is notarization required?

Notarization is required only if a specific state law or the contract requires it; check state rules for RON or in-person notary requirements before execution.

What if the wrong person signs?

If an unauthorized signer signs, the document may be unenforceable; obtain a corrected authorization or ratification and document the correction in writing.

How do I correct a completed charger?

Prepare an amended charger or credit memo showing changes; keep both the original and amendment with an audit trail to maintain clear records.

Can I use this template for tax reporting?

Yes for internal billing records, but ensure data needed for tax filings is captured and retained per IRS guidance (IRC §6501(a)) and consult tax counsel for reporting thresholds.

How should I store completed templates?

Store signed copies with immutable audit logs in encrypted storage for the applicable retention period and ensure access controls and backup procedures are in place.

Electronic Signature
Templates
Miscellaneous
Business Charger Template

Business Charger Template

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS CHARGER TEMPLATE

RECITALS

This Business Charge Agreement (the Agreement) is made and entered into as of by and between Provider Name: with principal address: and Client Name: .

WHEREAS, Provider is engaged in the business of charging, billing and collecting fees for goods and/or services as described below; and

WHEREAS, Client desires Provider to perform such charging and billing services and to set forth the parties' rights and obligations with respect to amounts charged, invoiced and collected.

SCOPE OF WORK

Description of Services

PAYMENT TERMS

Provider will charge Client for the services described above according to the following terms. All amounts are stated in the currency specified below and are exclusive of applicable taxes unless otherwise indicated.

Total Charge / Estimated Amount Billing Schedule Invoice Due (Net)

Late payments shall incur a late fee of on any undisputed amount outstanding beyond the due date, in addition to any collection costs incurred by Provider.

Payment Method Taxes and Other Charges

TERM AND TERMINATION

This Agreement shall commence on and shall continue in effect until unless earlier terminated in accordance with this Section.

Notice Period for Termination without Cause Termination for Cause (material breach)

CONFIDENTIALITY

For purposes of this Agreement, "Confidential Information" means any non-public information disclosed by one party to the other, whether in written, oral or electronic form, relating to business operations, pricing, customer lists, technical information, or other proprietary matter. The receiving party shall (i) hold Confidential Information in strict confidence; (ii) use Confidential Information solely to perform its obligations under this Agreement; and (iii) not disclose Confidential Information to third parties except to employees, agents or subcontractors who have a need to know and are bound by obligations of confidentiality no less protective than those herein.

Confidentiality obligations shall continue for a period of from the date of disclosure, except to the extent a longer statutory or equitable remedy applies. The obligations do not apply to information that is: (a) already known to the receiving party without obligation of confidentiality; (b) publicly known through no breach by the receiving party; (c) independently developed by the receiving party; or (d) required to be disclosed by law, provided the disclosing party is given prompt notice and opportunity to seek protective relief.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of without regard to its conflict of laws principles. Exclusive venue for any dispute arising under this Agreement shall lie in the courts of that jurisdiction.

ENTIRE AGREEMENT

This Agreement, including any exhibits or attachments expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior and contemporaneous agreements, proposals and communications, whether oral or written. Any amendment or modification to this Agreement must be in writing and signed by authorized representatives of both parties.

NOTICES

All notices, requests, consents and other communications required or permitted under this Agreement shall be in writing and delivered to the addresses below (or such other address as a party may designate by notice).

Provider Notice Address Client Notice Address

MISCELLANEOUS

Neither party may assign or delegate its rights or obligations under this Agreement without the prior written consent of the other party, except that Provider may assign this Agreement to a successor in interest in connection with a merger, sale of substantially all assets, or corporate reorganization. Any attempted assignment in violation of this provision shall be void.

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect. The failure of either party to enforce any right shall not operate as a waiver of such right.

Provider:

By:

Date:

Client:

By:

Date:

What the Business Charger Template Is and when it's used

The Business Charger Template is a standardized commercial document used to request, authorize, and record charges for goods or services between a business and its customer or counterparty. It combines billing details, a clear description of services or products, payment terms, and signature blocks so the parties can establish obligation timing and amounts. The template is designed for both paper and electronic workflows and can be adapted for invoicing, charge authorizations, or one-time assessments while preserving an audit trail for compliance and bookkeeping purposes.

Why a clear Business Charger Template matters

A consistent template reduces disputes, speeds authorization, and simplifies accounting by capturing the charge, payer, effective date, and signer details in a single record that can be retained for audits and tax reporting.

Typical users and where this template fits

This template is commonly used by billing teams, finance staff, contract administrators, and service delivery managers who need a repeatable charge authorization process.

Small business finance teams initiating client charges and recording approvals.
Accounts receivable departments standardizing billing and dispute resolution.
Project managers authorizing one-time or milestone-based charges.

Use it when you need a formal record of an agreed charge that can be stored, audited, and produced for tax or compliance reviews.

Step-by-step: Complete and authorize the charger

Follow these four core steps to prepare, authorize, and archive a Business Charger Template for reliable processing.

01

Prepare: Populate payer, services, amounts, and invoice ID.
02

Verify: Confirm pricing, taxes, and effective date with stakeholders.
03

Authorize: Collect signatures and required attestations from authorized parties.
04

Archive: Store final copy with audit trail for retention and retrieval.

Typical electronic workflow for a Business Charger Template

This sequence outlines a rendered, auditable path suitable for eSubmission and eSignature-enabled processing.

Upload: Sender uploads the completed template into the signing platform.
Place fields: Sender adds signature, date, and payment fields as required.
Authenticate: Signer authenticates using agreed method (email, SMS, KBA).
Complete: Signed document and certificate of completion are generated and stored.

Recommended digital workflow settings

Configure workflow settings to match your approval and compliance needs before sending to signers.

Field	Configuration
Signature Type	Email link or PKI-based where required
Authentication	Email OTP by default; use SMS or KBA for higher assurance
Bulk Send	Enable for repeat charges to many recipients
Retention	Enable immutable audit trail and export to secure storage

Platform and file-format considerations

Verify integrations with your accounting or ERP system and confirm export formats for long-term storage and audit compliance.

File Formats: PDF and Word DOCX are standard; ensure template fidelity.
Integrations: Connectors to accounting and CRM systems reduce manual entry.
Security: TLS/AES encryption and role-based access control.

Core components of a professional Business Charger Template

A well-crafted template contains sections that reduce ambiguity, ensure traceability, and support downstream processing by finance, legal, and compliance teams.

Header

Company identity, client identity, and a unique document identifier to link the charge to a contract or purchase order.

Charge Details

Clear line-item descriptions, unit pricing, quantity, taxes, and any prorations that explain how the total was calculated.

Payment Terms

Net days, late fee policy, accepted payment methods, and instructions for remittance to avoid disputes.

Authorization

Designated signer block with printed name, title, date, and space for electronic or handwritten signatures.

Supporting Info

Reference contract number, purchase order, or statement of work and attach relevant exhibits or receipts as needed.

Audit Trail

Timestamps, signer IP or authentication record, and version history to support compliance and audits.

Security and compliance items to include

Encryption: TLS 1.2/1.3; AES-256 at rest

Audit Trail: Signed event log and timestamps

HIPAA BAA: Execute BAA when PHI is present

Access Controls: Role-based permissions

Retention Policy: Configurable legal hold

Authentication: Multi-factor options available

Common preparation mistakes to avoid

Entering inconsistent payer names that prevent reconciliation and trigger backup withholding or payment delays.
Using vague service descriptions that lead to disputes about deliverables and billing periods.
Skipping authentication or identity checks for high-value charges, increasing fraud risk and later repudiation.
Failing to attach supporting contract references, which complicates charge validation and audit responses.

Risks and potential consequences of errors

Incorrect Amounts: Can trigger refund obligations.

Missing Signature: May render authorization unenforceable.

Late Filing: Affects tax deduction timing.

Wrong Signatory: Creates contract validity disputes.

Notarization Missing: May be required for specific local rules.

Data Breach: Exposes regulatory penalties.

Key timelines for processing and recordkeeping

Track due dates for billing, payment, and document retention to support accounting, audits, and legal obligations.

Invoice Issuance:

Issue promptly upon completion of goods or services.

Payment Due Date:

Follow stated net terms (e.g., Net 30) from the effective date.

Dispute Window:

Document and respond within company-specified days to preserve records.

Retention Review:

Conduct periodic review aligned with statutory retention obligations.

Audit Production:

Provide requested records within legally required timeframe.

Typical processing milestones from creation to archive

A sequential milestone view helps operationalize approvals and retention across departments.

01

Draft Completed

Template populated and verified internally for accuracy.

02

Authorized

Designated signer finalizes approval and signs the document.

03

Payment Processing

Accounts receivable records payment and reconciles ledger.

04

eSignature pricing and feature comparison for charging workflows

Compare typical starting prices and feature availability when choosing an eSignature provider for Business Charger Templates; signNow is listed first per vendor order requirements.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Real-world examples of the template in use

These short examples show how organizations adapted a charger template for common operational needs.

Martin Properties

The property manager replaced manual charge slips with a single electronic template to collect tenant charges and late fees efficiently

The template included lease reference and automated late fee calculation
As a result, the company reduced turnaround time for tenant approvals and retained a complete audit trail for rent disputes and audits.

Fertility Centers of Illinois

A healthcare provider used the template to bill patient procedures and capture necessary consents alongside charges

The document included HIPAA addenda and a BAA with third-party processors
This ensured patient billing was handled securely and records met retention rules for medical billing.

Frequently asked questions about the Business Charger Template

Answers to common legal, technical, and operational questions when preparing, signing, or storing a Business Charger Template.

Need help? Contact support

Is an electronic signature legally binding?
Yes. Electronic signatures are generally legally binding under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided intent, consent, attribution, and record retention requirements are met.
When is notarization required?
Notarization is required only if a specific state law or the contract requires it; check state rules for RON or in-person notary requirements before execution.
What if the wrong person signs?
If an unauthorized signer signs, the document may be unenforceable; obtain a corrected authorization or ratification and document the correction in writing.
How do I correct a completed charger?
Prepare an amended charger or credit memo showing changes; keep both the original and amendment with an audit trail to maintain clear records.
Can I use this template for tax reporting?
Yes for internal billing records, but ensure data needed for tax filings is captured and retained per IRS guidance (IRC §6501(a)) and consult tax counsel for reporting thresholds.
How should I store completed templates?
Store signed copies with immutable audit logs in encrypted storage for the applicable retention period and ensure access controls and backup procedures are in place.

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