Is an electronic signature valid?

Yes. Electronic signatures are generally enforceable in the United States under the ESIGN Act (15 U.S.C. §7001) and UETA, provided the transaction meets intent, consent, attribution, and retention tests.

When is notarization required?

Notarization is typically required only if the document conveys property interests, easements, or if a jurisdiction or counterparty expressly requires it; otherwise simple execution often suffices.

Who should sign for a corporation?

An authorized officer or other individual with delegated authority should sign; include the signer's printed name and title to show authority and avoid enforceability disputes.

How do I revoke or amend the document?

Revocation or amendment should follow the modification clause in the agreement; typically a written amendment signed by all parties is required to change key terms.

How should executed copies be stored?

Retain executed PDFs with attached audit trails in secure storage; keep original contract records for the active term plus recommended retention periods to support audits and claims.

What if a party refuses electronic signing?

Offer a printed, signed copy or use in-person signing with witnesses or notarization as needed; document refusals and retain evidence of attempts to obtain signatures.

Electronic Signature
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Miscellaneous
Business Charging Facilities Document

Business Charging Facilities Document

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS CHARGING FACILITIES AGREEMENT

This Business Charging Facilities Agreement ("Agreement") is entered into as of by and between:

Business Name Business Address for Notices Service Provider Name Service Provider Address for Notices

WHEREAS

WHEREAS, Business operates or controls the premises where electric vehicle charging infrastructure may be installed and made available for use; and

WHEREAS, Service Provider is engaged in the design, installation, operation and maintenance of charging facility equipment and related services; and

WHEREAS, the parties desire to set forth the terms under which Service Provider will provide charging facilities and associated services at Business's premises.

SCOPE OF WORK

Service Provider shall furnish all labor, materials, equipment and permits necessary to perform the work described below, together with commissioning and post-installation support. Specific duties shall include site assessment, equipment supply, installation, testing, and routine maintenance as stated in the scope below.

Detailed Scope of Work

PAYMENT TERMS

In consideration for the services and facilities provided by Service Provider, Business shall pay Service Provider in accordance with the following terms. All payments are due in United States dollars unless otherwise agreed in writing.

Total Contract Amount Payment Schedule Metering and Billing Method Late Payment

TERM AND TERMINATION

The term of this Agreement shall commence on and shall continue until unless earlier terminated in accordance with this Agreement.

Notice Period for Termination

Either party may terminate this Agreement for material breach by the other party if the breach remains uncured for the notice period specified above. Upon termination, parties shall cooperate to effect an orderly transition and final accounting.

CONFIDENTIALITY

Each party acknowledges that it may receive Confidential Information of the other party. "Confidential Information" means non-public information disclosed in writing or orally that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information. Each receiving party shall (i) protect Confidential Information with at least the same degree of care it uses to protect its own confidential information, (ii) use Confidential Information solely to perform under this Agreement, and (iii) not disclose Confidential Information except to employees, contractors or advisors who have a need to know and who are bound to confidentiality obligations no less protective than those in this Agreement. The obligations hereunder survive termination for a period of three (3) years, except for trade secrets which shall remain protected for as long as they qualify as trade secrets.

MAINTENANCE, ACCESS, AND COMPLIANCE

Service Provider will perform routine maintenance as set forth in the scope of work. Business shall provide reasonable access to the premises for installation, maintenance, and emergency repairs. Both parties shall comply with all applicable laws, building codes, utility company requirements and manufacturer instructions. Service Provider shall maintain required insurance coverages and furnish certificates upon request.

INDEMNIFICATION

Each party shall indemnify, defend and hold harmless the other party from and against claims, liabilities, losses, damages and expenses (including reasonable attorneys' fees) resulting from the indemnifying party's breach of this Agreement, negligence, willful misconduct, or violation of law in connection with performance of this Agreement, except to the extent caused by the indemnified party's negligence or willful misconduct.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of without regard to conflict of laws principles.

ENTIRE AGREEMENT

This Agreement, including any documents expressly incorporated by reference, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, representations and understandings. No amendment shall be effective unless in writing and signed by authorized representatives of both parties.

NOTICES

All notices required or permitted under this Agreement shall be in writing and delivered to the addresses set forth above or to such other address as either party may specify in writing. Notices shall be effective upon personal delivery, or three (3) business days after deposit in the mail with certified return receipt, or one (1) business day after delivery by nationally recognized overnight courier.

Primary Business Contact (name, phone, email) Primary Provider Contact (name, phone, email)

ADDITIONAL TERMS

Business Name:

By:

Date:

Service Provider Name:

By:

Date:

What the Business Charging Facilities Document Is and Covers

The Business Charging Facilities Document is a written agreement and technical specification used to authorize, document, and govern electric vehicle charging infrastructure at commercial properties. It typically defines parties, site scope, equipment specifications, electrical capacity, installation responsibilities, permitting and inspection obligations, billing and payment terms, uptime and maintenance standards, and data-sharing or telemetry requirements. The document also allocates liability, warranty coverage, and procedures for commissioning, decommissioning, and future upgrades.

Why a Clear Charging Facilities Document Matters

A well-drafted Business Charging Facilities Document reduces ambiguity by assigning technical and financial responsibilities, accelerates permitting and utility coordination, and minimizes disputes over cost allocation and service levels.

Who Typically Prepares and Signs This Document

Several stakeholders prepare or sign a charging facilities document depending on project scope and ownership structure.

Property owners and landlords responsible for site access and capital approvals.
Property managers and facility operators handling day-to-day maintenance and access control.
EV charging vendors, electrical contractors, or third-party operators supplying equipment and services.

Signers should be authorised representatives with decision-making authority for contracts, site access, permits, and ongoing operations.

Essential Sections to Include in a Professional Document

A complete Business Charging Facilities Document groups technical, commercial, and compliance elements so each party knows responsibilities and risks.

Scope

Define locations, number of charging ports, site maps, and boundaries of responsibility for installation and access.

Technical Specs

List charger types, electrical capacity, metering, telemetry requirements, and cybersecurity measures for connected devices.

Permits & Inspections

State who obtains permits, schedules inspections, and pays fees; include timelines for approvals and inspections.

Billing & Rates

Describe pricing model, metering method, invoicing cadence, payment terms, and mechanisms for rate adjustments.

Maintenance

Specify SLAs, response times, warranty coverage, spare-part provisions, and preventive maintenance schedules.

Liability & Insurance

Allocate risk, indemnity language, and required insurance limits for property damage and personal injury.

Step-by-Step: How to Complete the Business Charging Facilities Document

Follow these sequential steps to prepare, review, sign, and implement the charging facilities agreement.

01

Assemble Data: Collect site plans, utility info, and vendor quotes.
02

Draft Terms: Define scope, billing, timelines, and responsibilities.
03

Review Approvals: Legal, facilities, and finance sign off internally.
04

Execute & File: Obtain signatures and submit permits to authorities.

How to Configure a Digital Signing Workflow

Typical online workflow settings help ensure correct signer order, authentication, and retention for audit purposes.

Field	Configuration
Signer Order	Sequential or parallel routing depending on approvals
Authentication	Email link, SMS code, or higher assurance as required
Notifications	Automatic reminders and completion notices
Storage	Secure archival with audit trail retention

Where to Send, File, and Record the Final Document

After execution, distribute copies to operational, regulatory, and financial recipients so each party can act on requirements.

Property File: Record executed agreement in on-site property management records.
Utility: Send required interconnection paperwork to the local utility.
Permitting Office: Submit permit package and proof of contractor licensing.
Operations Team: Provide maintenance schedules and contact lists to facilities staff.

Digital Delivery and File Formats to Support

Prepare digital masters in formats accepted by eSignature and permitting systems to avoid conversion issues.

File Formats: PDF and DOCX are preferred for contracts and specifications.
Integrations: Enable integrations with CRM, ERP, or cloud storage for automated filing.
Authentication: Support email, SMS, and higher-assurance methods for signer identity.

Common Timelines and Permit Deadlines to Track

Use a schedule to coordinate permits, procurement, and commissioning tasks so the project meets regulatory and utility timelines.

Permit Application:

Submit 2–8 weeks before planned installation depending on local authority.

Utility Approval:

Allow 4–12 weeks for interconnection studies and upgrades.

Installation Window:

Typical build time 1–6 weeks based on site complexity.

Final Inspection:

Schedule within 1–2 weeks of installation completion.

Commissioning:

Complete testing and enable billing after passing inspection.

Common Risks and Consequences of an Incorrect Document

Permit Fines: Civil penalties and stop-work orders

Warranty Void: Improper installation may void equipment warranties

Liability Exposure: Increased risk for property damage or injuries

Billing Disputes: Ambiguous rates cause payment delays

Project Delays: Missing approvals delay commissioning

Contract Invalidity: Unauthorized signers can render agreements unenforceable

eSignature Vendor Comparison for Charging Facilities Workflows

Use this pricing and feature snapshot to compare common eSignature vendors and select an approach that matches volume, compliance, and integration requirements.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes (premium)	Available	Available	Available	Limited
Audit Trail	Yes	Yes	Yes	Yes	Yes
Envelope Cap	No cap	100 envelopes/user/yr	Varies	Varies	Varies

Security and Compliance Elements to Document

Encryption: TLS 1.2/1.3 in transit

At-Rest: AES-256 encryption at rest

Certifications: SOC 2 Type II, ISO 27001

HIPAA Support: BAA available where required

Audit Trail: Comprehensive timestamps and IP logging

Access Control: Role-based permissions and SSO support

Real-World Examples of Charging Facilities Agreements

These short case highlights show how different organizations use a charging facilities document to manage installation, billing, and maintenance.

Martin Properties — Site Conversion

A property management firm converted a parking garage to offer tenant charging

Project included 24 Level 2 ports and a service agreement
The agreement defined tenant billing, maintenance schedules, and responsibilities so the site remained operational and compliant after installation.

Optica Ventures — Fleet Depot

A fleet operator documented depot upgrades to support fast charging

Included utility interconnection obligations
Clear terms for uptime guarantees and spare-part logistics reduced downtime and supported rapid scale-up of vehicles in service.

Frequently Asked Questions About the Business Charging Facilities Document

Answers to common questions about signing, enforceability, notarization, and file retention for charging facilities agreements.

Need help? Contact support

Is an electronic signature valid?
Yes. Electronic signatures are generally enforceable in the United States under the ESIGN Act (15 U.S.C. §7001) and UETA, provided the transaction meets intent, consent, attribution, and retention tests.
When is notarization required?
Notarization is typically required only if the document conveys property interests, easements, or if a jurisdiction or counterparty expressly requires it; otherwise simple execution often suffices.
Who should sign for a corporation?
An authorized officer or other individual with delegated authority should sign; include the signer's printed name and title to show authority and avoid enforceability disputes.
How do I revoke or amend the document?
Revocation or amendment should follow the modification clause in the agreement; typically a written amendment signed by all parties is required to change key terms.
How should executed copies be stored?
Retain executed PDFs with attached audit trails in secure storage; keep original contract records for the active term plus recommended retention periods to support audits and claims.
What if a party refuses electronic signing?
Offer a printed, signed copy or use in-person signing with witnesses or notarization as needed; document refusals and retain evidence of attempts to obtain signatures.

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