Header
Company name, circular number, and date for easy reference and indexing.
A concise Business Circular reduces ambiguity, documents official notice, and creates an auditable record of communications. Properly executed circulars support corporate governance, preserve legal rights, and help meet regulatory or contractual notice requirements under ESIGN (15 U.S.C. ch. 96, 2000) and state electronic transaction laws such as UETA.
Business, legal, and administrative teams prepare circulars; recipients vary by topic and authority.
Tailor distribution lists and authentication level to the audience: employees, vendors, shareholders, regulators, or the public.
Company name, circular number, and date for easy reference and indexing.
A single-sentence summary describing the action or announcement the circular conveys.
A precise distribution list or class of recipients plus any required delivery method.
MM/DD/YYYY format specifying when the circular's instructions or changes take effect.
Name and title of approving officer and signature or e-signature block.
Exhibits, agendas, forms, or supporting documents referenced in the circular.
| Field | Configuration |
|---|---|
| Author Role | Draft and attach exhibits; no signature required |
| Approver Role | Require signature and date field |
| Recipient Role | Read receipt and optional acknowledgement |
| Archive Rule | Auto-save PDF to document repository |
Select tools that support audit logs, retention exports, and required accessibility standards.
Allow 3–7 business days for review and revision.
Schedule at least 2–5 business days for executive sign-off.
Issue notice with sufficient lead time per contract or law.
Retention begins on the issue date of the circular.
Set response windows (e.g., 10–30 days) for required actions.
Content finalized and exhibits attached.
Compliance and risk checks completed.
Approver signs and dates the circular.
Recipients notified and copy archived.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes (some plans) | Yes | Yes | Yes | Limited |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |