Resolution
Board or member resolution authorizing closure, dated and signed, with language authorizing officers or agents to execute dissolution filings and perform wind-down actions.
A documented plan clarifies responsibilities, creates an audit trail for regulatory and tax purposes, and limits personal and corporate liability. It also documents timing for final filings and provides a single record to support future audits or creditor inquiries.
Use the plan as a working checklist and official record; store signed copies with company archives and counsel records.
The owner or chief executive usually has authority to approve the closure plan and sign documents. When corporate bylaws require board or member approval, secure formal resolutions before filing dissolution paperwork.
The registered agent receives service and filings and often files articles of dissolution or cancellation with the state. Confirm that the registered agent is authorized and has a current mailing address on file.
Board or member resolution authorizing closure, dated and signed, with language authorizing officers or agents to execute dissolution filings and perform wind-down actions.
A list and timeline for notifying known creditors, vendors, and lessors, including methods of notice and sample language to limit future claims.
Checklist for final payroll deposits, final employment tax returns, final income tax returns, and information return deadlines with responsible parties identified.
Plan for selling, transferring, or liquidating assets; allocate proceeds; record transfers and obtain necessary waivers or lien releases.
Termination dates, final pay, COBRA and benefit notices, and unemployment reporting steps with responsible HR or payroll contacts.
Identify local, state, and federal licenses to cancel or transfer, and the filing authority and effective cancellation date for each.
| Field | Configuration |
|---|---|
| Template | Create reusable plan template with required fields |
| Conditional Fields | Show creditor or employee sections only when applicable |
| Signer Authentication | Use email, SMS code, or advanced authentication |
| Retention Settings | Configure long-term storage and export formats |
Retain final signed PDFs with audit metadata and export backups to secure cloud storage and on-prem archival systems as required.
Submit to state SOS using their deadline and processing window
Make final deposits and deposits per IRS schedule
File final Form 1120/1065/1040 schedules by the regular due date
Provide recipients by Jan 31 and file with agencies per rules
Cancel permits per municipal and state deadlines
Board or owner resolution signed and dated
Sell or transfer assets and record transfers
File dissolution and tax closure documents
Store signed plan and supporting files securely
Signed, flattened PDF with embedded audit trail and signer metadata for evidentiary value in audits and disputes.
Copies of final federal and state returns with proof of filing and payment receipts attached.
Signed resolutions, meeting minutes, and member consents evidencing authorization to dissolve the entity.
Bills of sale, assignment agreements, and lien releases documenting disposition and clearing encumbrances.
Tim Martin used online signature workflows to finalize asset transfers and dissolution filings quickly.
Optica consolidated creditor notices and final payments into a single digital packet for approval.