Insured Name
Legal entity name as shown on the insurance policy, exactly matching the vendor or contractor.
A concise, accurate COI reduces contractual risk and speeds verification during onboarding, bidding, and site access. It lets certificate holders confirm coverage types and limits quickly without reviewing full policies.
Common parties who request or supply a COI include certificate holders, brokers, insurers, contractors, and vendors during contract formation or project intake.
The exact requester and recipient depend on the contract and regulatory context; keep contact and insurer details current to avoid processing delays.
Legal entity name as shown on the insurance policy, exactly matching the vendor or contractor.
List common lines such as General Liability, Workers' Compensation, Professional Liability, and Auto Liability.
Unique policy identifiers that allow the certificate holder to validate coverage with the insurer.
Per-occurrence and aggregate limits stated in dollars to confirm contractual minimums are met.
Policy start and expiration dates to confirm coverage is active for the contract period.
The entity named to receive proof of insurance; used for contractual protection and notice purposes.
Use secure channels and supported file formats when submitting COIs electronically to preserve authenticity and auditability.
Ensure the chosen platform captures an audit trail with signer attribution and timestamps and supports the recipient's document management system.
Provide COI before work or service begins
Replace COI within 30 days of policy renewal or cancellation
Allow 3–5 business days for broker processing
Update COI when contract scope or limits change
Keep a copy while contract active and per retention rules
Optica required contractor COIs for property access
A property manager requested COIs with additional insured endorsements
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |