Summary
One-paragraph description of the filing purpose, parties involved, and what the reader must do; helps reviewers understand the context in a single glance.
A well-prepared Business Companion Document reduces processing delays, lowers the risk of missing items, and documents the preparer’s intent and authority. It helps downstream reviewers locate key facts, speeds approvals, and creates an auditable trail that supports compliance obligations under ESIGN and UETA when records are delivered electronically.
Teams that prepare or review formal business filings typically assemble companion documents to standardize submissions and reduce rework.
Using a consistent companion template across the organization improves reviewer efficiency and creates a single point of reference for audits and record retention.
One-paragraph description of the filing purpose, parties involved, and what the reader must do; helps reviewers understand the context in a single glance.
A numbered list of required attachments and fields with status flags (attached/missing) so receivers can immediately confirm completeness before processing.
Name, role, phone and email for the preparer and for escalation; include timezone and preferred hours to reduce back-and-forth.
Document version number, effective date, and change log of edits to preserve an audit trail and avoid confusion between drafts.
Specify signing order, whether eSignature is permitted, authentication methods, and any notarization or witness requirements the recipient should expect.
A labeled list of all included exhibits and supporting files with file names and brief descriptions to speed reviewer navigation.
| Field | Configuration |
|---|---|
| Signing Order | Sequential or parallel signer routing |
| Authentication | Email, SMS code, or knowledge-based verification |
| Attachments Required | Enforce checklist items before send |
| Audit Trail | Enable full event logging and downloadable certificate |
Choose delivery and signing methods based on security needs, signer access, and compliance requirements.
Integration choices should match your retention, audit, and privacy obligations; consider platforms that support encrypted storage and immutable audit logs.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Varies | Varies | Varies | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Varies | Varies | Varies | Varies |
| Envelope Cap | No cap | 100 env/user/yr | Varies | Varies | Varies |
Provide upon payer request to avoid backup withholding (IRS guidance)
Issue recipient and IRS copies by Jan 31 each year
Recipient copy by Jan 31; IRS electronic by Mar 31
Individual returns due April 15; extensions to Oct 15 possible
Retain per 8 CFR §274a.2: 3 years post-hire or 1 year post-termination